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11 results for Administrative Specialist I in Juno Beach Fl

Administrative assistant <p>We are offering an opportunity for an Administrative Assistant based in Boca Raton, FL. The role is within a bustling environment where your main duties will revolve around administrative assistance. </p><p><br></p><p>Responsibilities:</p><p>• Managing and maintaining office calendars to ensure smooth operations</p><p>• Answering and directing phone calls to the appropriate parties</p><p>• Warmly welcoming and greeting visitors and staff </p><p>• Providing assistance to team members as needed to ensure all tasks are completed</p><p>• Proactively identifying areas where support is needed and taking initiative to address those areas.</p><p><br></p> Administrative Assistant <p>We are in search of an Administrative Assistant to join our team in Stuart, Florida. The Administrative Assistant will be handling a range of clerical tasks including processing documents, organizing reports, and supporting internal clients. Must be efficient in Microsoft Word with the ability to format. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Focus on processing documents following specific procedures</p><p>• Organize and format report documents efficiently</p><p>• Assist staff members by following established word processing and submission processes for reports and proposals</p><p>• Contribute to the development and collection of boilerplate materials</p><p>• Conduct first-pass and final document formatting, content review, and document printing</p><p>• Manage final assembly and delivery of proposals in line with corporate protocols</p><p>• Provide support to domestic and international clients regarding proposal and HSSE requirements</p><p>• Collaborate effectively with an established team with minimal supervision</p><p>• Prioritize tasks effectively during critical deadline-driven conditions under the guidance of the Document Production supervisor</p><p>• Handle multiple tasks simultaneously and work under short deadlines, including working extra and flexible hours as periodically required</p><p>• Perform other related duties as assigned.</p> Bilingual English/Spanish Administrative Assistant <p>We are looking for a skilled and professional Bilingual English/Spanish Administrative Assistant to join our team. The selected candidate will have excellent communication skills and the ability to juggle multiple tasks at once. The ideal candidate will be someone who is detail-oriented and can handle administrative tasks with high accuracy in both English and Spanish languages.</p><p>Responsibilities:</p><ol><li>Translation: Interpret documents and communication from English to Spanish and vice versa.</li><li>Communication: Respond to inquiries from staff and clients in English and Spanish, in both verbal and written formats.</li><li>Administrative Tasks: Schedule meetings, handle travel arrangements, manage office supplies, and maintain office records in both languages.</li><li>Stakeholder Management: Act as a liaison for the company with Spanish speaking clients or partners.</li><li>Reporting: Prepare and distribute communications such as memos, invoices, reports, and other correspondence in both Spanish and English.</li></ol><p><br></p> Legal Assistant We are seeking a Legal Assistant for a long term contract employment opportunity in the insurance defense industry, based in Fort Lauderdale, Florida. The ideal candidate will support attorneys by handling a variety of tasks such as scheduling, organization of discovery materials, and the preparation of subpoenas. This role is office-based.<br><br>Responsibilities:<br><br>• Support attorneys by managing their schedules and ensuring all appointments are accurately recorded and updated<br>• Handle and organize discovery materials received efficiently and in a timely manner<br>• Prepare subpoenas as per the requirements of the case<br>• Utilize Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and other Case Management Software effectively for various tasks<br>• Conduct Billing Functions as and when required, preferably with experience in CompuLaw<br>• Administer claims and manage client relations professionally and effectively<br>• Maintain clear and effective communication channels with both internal and external stakeholders<br>• Ensure accurate client records are maintained and updated on a regular basis. Accounting/Purchasing assistant <p>We are offering contract employment opportunity for an entry level Accounting/Purchasing Assistant in Ft. Pierce, Florida. This role operates within the industry and will require you to handle various tasks related to purchasing and accounting. As part of our team, you'll be handling purchase requests, managing inventory, auditing invoices, and dealing with purchase order discrepancies. </p><p><br></p><p>Responsibilities:</p><p>• Responding promptly to purchase requests from shop personnel for goods and services</p><p>• Keeping track of, monitoring, and recording inventory </p><p>• Handling the collection and coding of mechanic's timesheets</p><p>• Creating, tracking, and monitoring equipment purchase orders</p><p>• Addressing inquiries and resolving issues related to purchase orders</p><p>• Ordering, monitoring, and maintaining uniform inventory for shop employees</p><p>• Ensuring competitive pricing by reviewing vendor information, comparing with alternate sources, and negotiating with vendors</p><p>• Managing the movement of inventory and assisting in the annual physical inventory process</p><p>• Ordering and arranging for delivery of items such as dumpsters and portable toilets upon request from field operations</p><p>• Auditing invoices, investigating discrepancies, and submitting invoice and support documentation to Accounts Payable for processing</p><p>• Completing credit applications, obtaining approval and signature from Controller, and returning to vendor for account set-up</p><p>• Maintaining and issuing extra equipment keys as needed, and charging to the appropriate job</p><p>• Monitoring uniform stock in accordance with company policy, reconciling monthly uniform rental invoices with inventory on hand and current employee roster, and liaising with HR and payroll to monitor uniform issuance/recovery based on employee turnover.</p> Regulatory Specialist We are offering a contract for a Regulatory Specialist position in Juno Beach, Florida. In this role, you will be a key part of the Regulatory Coordination Department, handling payment processing, budgeting, and maintaining meticulous company records. You will also be involved in supervising secretarial/clerical functions for docket-related hearings, while ensuring the smooth operation of our computer databases.<br><br>Responsibilities: <br><br>• Oversee payment processing operations, ensuring accuracy and timeliness<br>• Keep detailed and up-to-date company records for documents filed with the FPSC and FERC<br>• Manage the computer databases for the Regulatory Coordination Department, ensuring data is organized and accessible<br>• Perform a leadership role in supervising the secretarial/clerical function for docket related hearings before the FPSC<br>• Work on special projects to support the Regulatory Coordination Department, with a focus on FPL's 2025 Rate Case<br>• Handle processing discovery and filing schedules in the CaseWorks database system<br>• Collaborate with Regulatory analysts to ensure deliverables are processed on time and accurately<br>• Ensure company documents filed with the FPSC are well-maintained and organized<br>• Review and process discovery responses, including formatting, labeling, organizing, converting to pdf and Bates numbering<br>• Assist in preparing related documentation such as declarations and requests for confidential classification<br>• Strive for the highest degree of accuracy and consistency in language and formatting across all documentation. Supply Chain Management Specialist We are offering a long-term contract employment opportunity for a Supply Chain Management Specialist in Palm Beach Gardens, Florida, within the machinery manufacturing industry. As a Supply Chain Management Specialist, you will be tasked with managing supplier accounts, negotiating with suppliers, and optimizing costs, among other duties. <br><br>Responsibilities:<br><br>• Administer supplier accounts, ensuring smooth operations and interactions<br>• Conduct supplier negotiations for the best possible terms and conditions<br>• Implement strategies for cost optimization in the supply chain<br>• Collaborate with stakeholders for planning and executing supply chain strategies<br>• Manage procurement processes, adhering to company policies and industry best practices<br>• Monitor and manage risk in the supply chain, ensuring compliance with regulations<br>• Maintain regular reporting on supply chain activities and performance<br>• Conduct due diligence for mergers and acquisitions, if required<br>• Manage finance and pricing aspects in the supply chain<br>• Coordinate with HR for administration related to supply chain activities<br>• Maintain interpersonal communication with vendors and suppliers<br>• Ensure specification adherence in the supply chain processes. Account Specialist We are offering a permanent employment opportunity for an Account Specialist in Juno Beach, Florida. This role will primarily involve account management for commercial, industrial, national, and government customers. The successful candidate will also handle customer requests and complaints, interface with vendor partners and management, and perform other customer support tasks such as processing claims and resolving contractor invoices.<br><br>Responsibilities: <br><br>• Serve as a primary contact point for customers, ensuring exceptional support and effective problem resolution.<br>• Handle various customer requests and complaints, and interface with vendor partners and management to resolve them.<br>• Manage each issue to a resolution while providing clear communication and expectations.<br>• Gain an in-depth understanding of the residential solar financing industry and apply this knowledge to answer any questions and solve problems that our customers may have.<br>• Collaborate closely with other departments to escalate and resolve complex technical issues promptly.<br>• Become a knowledge resource and an escalation point for our customers.<br>• Provide solutions to problems while educating and training our customers.<br>• Document customer interactions with accurate and detailed interaction logs.<br>• Work with team members, supervisors, and management to adhere to quality standards and achieve service level goals.<br>• Proactively escalate potential issues or anomalies to management.<br>• Identify and recommend improvements to our internal processes. Payroll Analyst <p><strong>Position: Payroll Specialist</strong></p><p>As a Payroll Specialist, you will be responsible for efficiently managing, documenting, and reconciling payroll operations using the designated payroll system. You will also provide support for payrolls handled by third-party providers and contribute to overall payroll administration. A comprehensive knowledge of payroll processes, including earnings, taxes, and deductions, is essential for success in this role.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and execute bi-weekly U.S. payroll, ensuring accurate and timely payment to employees while adhering to payroll deduction and tax regulations in accordance with audit standards.</li><li>Verify and monitor employee timecard entries to ensure compliance with internal policies, federal and state labor laws, and Sarbanes-Oxley (SOX) requirements.</li><li>Collaborate with HR to accurately process employee information, such as new hires, terminations, pay adjustments, leave of absence (LOA), and bonus payments in a timely manner.</li><li>Support the administration of employee stock options and other equity-based compensation by processing relevant documentation (e.g., RSU grants).</li><li>Ensure timely and accurate preparation of tax forms related to equity-based compensation.</li><li>Maintain compliance with federal, state, and local tax requirements, including the setup of new tax jurisdictions as necessary.</li><li>Assist with audit requests on a quarterly basis to support the company’s compliance efforts.</li><li>Provide responsive and high-quality support to employees with payroll-related inquiries.</li><li>Perform additional duties and responsibilities as assigned.</li></ul><p>All Payroll Specialists that meet this requirement are urged to send resumes to Anna.Kwok@RobertHalf</p> Office Administrator <p>We are offering a opportunity for an Office Administrator in Lake Worth, Florida, United States. This role is primarily involved in the construction industry, where you will perform various administrative and clerical tasks to support our offices.</p><p><br></p><p>Responsibilities: </p><p>• Handle incoming and outgoing correspondence, including mail, email, and faxes</p><p>• Oversee the issuance of purchase orders for mechanics and manage vehicle registrations</p><p>• Efficiently manage incoming invoice ticket matching and outgoing payable payments</p><p>• Facilitate new permanent processing and manage health insurance renewals and employee enrollments</p><p>• Keep track of office supplies inventory and place orders when necessary</p><p>• Perform clerical duties, including answering inbound calls and scheduling deliveries</p><p>• Maintain and manage customer databases, utilizing Accounting Software Systems and CRM</p><p>• Use various computer programs including the Microsoft Suite (Outlook, Word, Excel) for daily tasks</p><p>• Ensure all documents are accurately scanned and filed for easy retrieval</p><p>• Provide high-quality customer service, resolving any issues promptly and professionally.</p> Office Administrator We are offering an exciting opportunity for an Office Administrator in West Palm Beach, Florida. This role will involve a broad range of tasks, including reception duties, administrative support, IT troubleshooting, and concierge services. The successful candidate will play a crucial part in maintaining the smooth operation of our office and ensuring a positive experience for our clients and stakeholders.<br><br>Responsibilities:<br><br>• Oversee the reception area, which includes welcoming visitors, managing incoming communications, and scheduling conference room bookings.<br>• Handle office inventory management tasks such as monitoring, ordering, and restocking office supplies, and coordinating with vendors for office maintenance needs.<br>• Provide administrative support to the team, which involves scheduling meetings, preparing documents, and handling confidential information.<br>• Assist with travel arrangements for staff and executives and coordinate logistics for both internal and external meetings.<br>• Serve as the first point of contact for basic IT issues, including setting up equipment, troubleshooting connectivity, and liaising with IT support providers.<br>• Act as a concierge for visiting clients and investors, arranging transportation, accommodations, and other special requests.<br>• Maintain a clean, organized, and well-equipped office environment for daily operations.<br>• Ensure a seamless and comfortable experience for all visitors.<br>• Maintain an inventory of office technology, ensuring all equipment is functioning properly.<br>• Act as a point of contact with building management for any office issues that may arise.