Corporate Paralegal<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a seeking a highly skilled and experienced <strong>Corporate Paralegal </strong>to provide critical support to our General Counsel and Associate General Counsels. This role is essential to ensuring the smooth and efficient operation of our legal department, with a strong emphasis on corporate governance, transactional support, and contract management. The ideal candidate will be a proactive problem-solver with exceptional organizational skills, a keen eye for detail, and the ability to handle sensitive information with discretion and confidentiality. This position requires a deep understanding of corporate law and procedures, and the ability to work independently as well as collaboratively within a dynamic legal team. <strong>This is a hybrid role with a fantastic company with VERY low turnover! Room to grow. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Corporate Governance:</strong></li><li>Manage and maintain corporate records, including minute books, stock ledgers, and other essential documents.</li><li>Prepare and file necessary documents for entity formation, qualification, and maintenance across various jurisdictions.</li><li>Oversee compliance with state and federal regulations, including annual reporting and other filings.</li><li>Assist with corporate transactions, such as mergers, acquisitions, and dissolutions.</li><li>Draft and review corporate resolutions, consents, and other governance documents.</li><li><strong>Transactional Support:</strong></li><li>Support attorneys in a variety of transactions, including contract drafting, review, and negotiation.</li><li>Conduct due diligence research and analysis.</li><li>Manage closing processes, including preparing and organizing closing documents.</li><li>Assist with real estate transactions, including title review and coordination. [Adjust this based on the original job description's focus]</li><li><strong>Contract Management</strong></li><li><strong>:</strong>Maintain and manage the company's contract database, ensuring accuracy and completeness.</li><li>Track key contract provisions and deadlines.</li><li>Assist with contract renewals and terminations.</li><li><strong>Litigation Support:</strong></li><li>Provide support to attorneys in litigation matters, including document gathering and review.</li><li>Assist with discovery requests and responses. [If applicable]</li><li><strong>Special Projects:</strong></li><li>Conduct legal research and analysis on a variety of issues.</li><li>Assist with special projects as assigned by the General Counsel.</li></ul>Litigation Legal Assistant<p><strong>Robert Half Legal Permanent Placement i seeking a Legal Administrative Assistant - Litigation for their Boston client. Excellent pay and advancement working for a high-level attorney with a prestigious firm. GREAT PAY AND BENEFITS!</strong></p><p><br></p><p>Support seasoned attorneys by managing litigation tasks, including preparing legal documents, maintaining case files, and coordinating court filings and vendor communication. Handle administrative duties like calendar management, mail processing, and client interaction with professionalism and confidentiality. Assist in trial preparation, conduct legal research, and ensure compliance with Massachusetts court rules.</p>ParalegalWe are offering an exciting opportunity in the legal industry, specifically in the role of a Trust and Estate Paralegal, located in Boston, Massachusetts. This role will be an essential part of our high retention team, using your skills to provide valuable support and expertise in various areas of law.<br><br>Responsibilities:<br><br>• Assist in managing and organizing various legal documents related to estate planning and probate law.<br>• Conduct extensive legal research and gather relevant information to assist in case preparation.<br>• Work closely with the legal team to prepare and file tax returns related to estates.<br>• Utilize your knowledge of probate and estate administration to effectively manage client cases.<br>• Manage calendars, arrange meetings and appointments, and provide reminders to ensure smooth operations.<br>• Draft legal documents related to estate law, such as wills, trusts, and probate forms.<br>• Provide support in probate court proceedings and estate administration tasks.<br>• Use your understanding of estate law to provide excellent customer service and handle client inquiries.<br>• Maintain confidentiality and professionalism at all times while dealing with sensitive legal information.<br>• Stay updated with the latest developments and changes in estate law and probate law to provide the most accurate advice and support.Paralegal<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a highly organized and experienced <strong>Paralegal/Legal Assistant</strong> with experience in family law to join our client in <strong>Newton, MA</strong>. This position will provide crucial support to our attorney(s) in all aspects of family law cases, from inception to resolution. The ideal candidate will possess strong communication skills, a compassionate approach to client interaction, and a thorough understanding of family law procedures. Mentorship will be provided by the managing partner.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Case Management:</strong> Manage and organize all aspects of case files, ensuring accuracy and completeness.</li><li><strong>Docket Management:</strong> Maintain and monitor case calendars, deadlines, and court appearances. Ensure timely filings and adherence to court procedures.</li><li><strong>Client Communication:</strong> Communicate effectively with clients, providing updates, answering questions, and offering support throughout the legal process. This includes daily interaction with clients.</li><li><strong>Document Preparation:</strong> Prepare legal documents, including pleadings, motions, agreements, and correspondence, with accuracy and attention to detail.</li><li><strong>Discovery:</strong> Assist with the discovery process, including drafting and responding to interrogatories, requests for production, and subpoenas.</li><li><strong>Financial Management:</strong> Handle financial aspects of cases, including trust accounts, invoicing, and expense tracking.</li><li><strong>Court Interaction:</strong> File documents with the court, schedule hearings, and communicate with court personnel.</li><li><strong>Technology Proficiency:</strong> Utilize online portals and legal research databases to manage cases and conduct research.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate meetings, depositions, and mediations.</li><li><strong>Deposition Preparation:</strong> Assist attorneys in preparing for depositions, including organizing exhibits and summarizing transcripts.</li><li><strong>Collaboration:</strong> Work closely with attorneys and other staff members to ensure seamless case management.</li><li><strong>Mentorship:</strong> Benefit from the mentorship and guidance of the managing partner, Anne.</li><li><strong>Weekly Meetings:</strong> Participate in weekly meetings with associates and the managing partner.</li></ul><p><br></p>Legal Assistant<p>We are offering an exciting opportunity for a Legal Assistant in a prominent location. In this role, you will be expected to efficiently handle a variety of tasks for a busy law firm, including document production, electronic filing, and managing attorneys' calendars. You will work closely with three attorneys in the litigation department.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process legal documents, including scanning, redacting, and organizing paper and electronic files.</p><p>• Maintain up-to-date records of all legal matters.</p><p>• Actively manage potential conflicts by sending conflict checks and checking firm databases.</p><p>• Assist in registering attorneys for detail oriented courses, including managing flight and hotel arrangements for business trips.</p><p>• Input timesheets on a regular basis.</p><p>• Coordinate scheduling of meetings, appointments, depositions, court appearances, and conference calls.</p><p>• Ensure attorneys' calendars are well managed and up-to-date.</p><p>• Prepare accurate and properly formatted legal documents and correspondence from handwritten drafts.</p><p>• Manage client communication by answering calls and taking detailed messages.</p><p>• Determine the most appropriate methods for delivering legal documents.</p>Firm Administrator (Director Finance & Administration)<p><strong>Exciting Opportunity: Firm Administrator (Director of Finance, Admin & Operations) – Boston Law Firm</strong></p><p>Are you a strategic leader with a passion for finance, operations, and administration in a dynamic legal environment? Our client, a highly respected law firm in Boston, is seeking a <strong>Firm Administrator</strong> to oversee and optimize their business operations. If you thrive in a collaborative, collegial environment and have a track record of success in law firm management, this could be the perfect opportunity for you!</p><p><strong>Why Join Our Client?</strong></p><ul><li><strong>Thriving & Growing:</strong> The firm has experienced consistent growth, especially in recent years.</li><li><strong>Strong & Stable Culture:</strong> A loyal and dedicated team, known for its collegial and supportive atmosphere.</li><li><strong>State-of-the-Art Office Space:</strong> Enjoy working in a brand-new, modern office.</li><li><strong>Exciting Technology Revamp:</strong> Be a key player in upgrading and enhancing firm-wide technology.</li></ul><p><strong>Position Highlights:</strong></p><ul><li><strong>Title:</strong> Firm Administrator (Think Director of Finance, Admin & Operations)</li><li><strong>Location:</strong> Boston, MA</li><li><strong>Industry:</strong> Law Firm</li><li><strong>Compensation:</strong> Up to $250K + small holiday bonus (flexibility for exceptional candidates)</li><li><strong>Reports To:</strong> Managing Partner & Management Committee</li><li><strong>Direct Reports:</strong> 11 (including Controller, Billing Coordinators, Reception/Admin, Legal Secretaries, Paralegals)</li><li><strong>Work Schedule:</strong> In-office 4-5 days/week initially, then potential for 1 remote day/week after onboarding (3-4 months)</li></ul><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Finance & Accounting:</strong></p><ul><li>Supervise Controller and oversee all financial functions, including reporting and profitability analysis.</li><li>Manage cash flow, billing, collections, and payroll operations.</li><li>Oversee 401(k) and profit-sharing plans, ensuring compliance.</li><li>Assist with financial planning, client billing, and proposal preparation.</li></ul><p><br></p><p><strong>General Office, HR, Technology & Administration:</strong></p><ul><li>Oversee hiring, onboarding, and benefits administration (health insurance, 401(k), etc.).</li><li>Manage staff recruitment and assist with attorney hiring.</li><li>Supervise administrative support teams, ensuring optimal performance and coverage.</li><li>Maintain and enhance IT systems, collaborating with external vendors for solutions.</li><li>Oversee firm insurance policies, risk management, and compliance.</li><li>Organize firm events, meetings, and maintain vendor relationships.</li></ul>Legal AdministratorWe are offering a long term contract employment opportunity for a Legal Administrator in Boston, Massachusetts. As a Legal Administrator, you will be tasked with a range of responsibilities within the legal industry, including document management, court filing, invoice processing, and event coordination.<br><br>Responsibilities:<br>• Efficiently handle document management tasks using FileBind and Sharepoint for expenses<br>• Prioritize and execute accurate court filing of documents within set deadlines, with knowledge of Pacer, File & Serve and Odyssey being beneficial<br>• Process vendor invoices as well as those from third parties <br>• Scan, copy, fax, file and organize legal documents and other mailings in a timely manner<br>• Aid in the coordination of events and preparation for in-house client meetings<br>• Organize registration for attorneys for conferences, speaking engagements or webinars<br>• Oversee the maintenance of attorney bar information, including accounts, payments, and applications<br>• Implement efficient calendar management and schedule travel arrangements as needed<br>• Prepare expense reports as and when requestedLegal Assistant - Litigation<p><strong>Robert Half Legal Permanent Placement is seeking a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative support to a team of at least three attorneys with our Boston client law firm.</strong> This role requires exceptional communication skills, a proactive approach, and the ability to manage multiple tasks in a fast-paced legal environment. The ideal candidate will be adept at handling confidential information with discretion and professionalism.<strong> Hybrid schedule. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage complex attorney calendars using Microsoft Outlook, including scheduling meetings, coordinating travel arrangements, and resolving scheduling conflicts.</li><li>Prepare and process legal documents, correspondence, and reports, ensuring accuracy and adherence to firm standards.</li><li>Handle incoming and outgoing mail, including scanning and electronic filing.</li><li>Maintain and organize physical and electronic files, ensuring efficient retrieval and storage of information.</li><li>Manage client fee agreements, intake sheets, and conflict check database.</li><li>Input and update client information in the firm's CRM database.</li><li>Monitor client fee agreements to secure necessary signatures and distribute copies to relevant parties.</li><li>Prepare and submit expense reports using the Chrome River system.</li><li>Assist with office management tasks, such as ordering food and coordinating facilities requests.</li><li><strong>Billing and Timekeeping:</strong></li><li>Accurately record attorney time entries and prepare monthly billing statements.</li><li>Review and revise billing statements for accuracy and completeness.</li><li>Coordinate with the billing manager to ensure timely and accurate billing processes.</li><li><strong>Client Communication:</strong></li><li>Communicate professionally and effectively with clients, attorneys, and staff, both verbally and in writing.</li><li>Provide timely updates and information to clients regarding their cases.</li><li><strong>Special Projects:</strong></li><li>Assist attorneys with special projects as needed, including research, document review, and trial preparation.</li></ul><p><br></p>ParalegalWe are on the lookout for a meticulous and self-motivated Paralegal to join our team in Wareham, Massachusetts. As a Paralegal, your primary role will be to manage matters independently using Clio Manage legal software. This role requires an in-office presence and offers a short term contract employment opportunity. <br><br>Responsibilities <br><br>• Independently manage legal matters with the use of Clio Manage legal software<br>• Support the managing attorney as required <br>• Utilize Aderant and Adobe Acrobat for various tasks<br>• Manage and navigate the Automated City Register Information System (ACRIS)<br>• Handle Case Management Software and CompuLaw efficiently <br>• Oversee billing functions to ensure accuracy <br>• Prepare and manage briefings as needed <br>• Manage the calendar efficiently, ensuring no overlaps or missed appointments <br>• Administer claims effectively <br>• Maintain clear and effective communication at all times.Legal SecretaryWe are looking for a meticulous and skilled Legal Secretary to join our team located in Boston, Massachusetts. As a Legal Secretary, your main function would be to assist with various legal procedures, ensure the smooth running of our legal operations, and provide comprehensive secretarial support. This role offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Assist in the preparation of legal documents to ensure they are accurate and properly formatted<br>• Manage e-filing procedures, particularly in the jurisdictions of Massachusetts and Rhode Island<br>• Provide transcription services for one of our attorneys, adhering to a more traditional approach<br>• Aid in the management of attorney calendars, scheduling meetings, and ensuring no conflicts arise<br>• Participate in trial preparation, organizing and managing all necessary documentation and materials<br>• Maintain a high level of confidentiality and discretion at all times.- Private Investments Valuation Analyst, VP<p>We are providing an opportunity for a Private Investments Valuation Analyst, VP in the banking industry, located in Boston, Massachusetts. This role involves a blend of in-office and remote work. You will be primarily involved in refining valuation processes for private instruments, conducting independent valuations on a variety of securities, and analyzing market data for valuation models. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Refine valuation processes for private instruments to ensure accuracy and efficiency.</p><p>• Conduct independent valuations on a diverse range of securities to establish their financial worth.</p><p>• Analyze market data to enhance valuation models and provide accurate investment evaluations.</p><p>• Document procedures for financial reporting, ensuring all data and processes are accurately recorded.</p><p>• Liaise with external valuation experts to gain insights and improve internal processes.</p><p>• Leverage critical thinking and problem-solving abilities to address complex valuation challenges.</p><p>• Utilize expert knowledge of technical accounting standards in all valuation processes.</p><p>• Handle customer credit applications, ensuring they are processed accurately and efficiently.</p><p>• Maintain customer credit records with high levels of accuracy and confidentiality.</p><p>• Monitor customer accounts and take appropriate action as necessary.</p><p>• Address customer inquiries, providing high-quality customer service at all times. </p><p><br></p><p>This role requires specific skills in credit, valuations, alternative asset, commercial mortgage-backed securities (CMBS), and MBS</p>ParalegalWe are offering a short-term contract employment opportunity for a skilled Paralegal in the detail-oriented Services sector, located in Boston, Massachusetts. This role involves a substantial amount of document filing and coding, with a particular focus on Trademark correspondence and terminology. The successful candidate will be able to work independently and integrate seamlessly into our team.<br><br>Responsibilities:<br><br>• Efficiently process and file various documents using iManage<br>• Manage a backlog of work with a high level of organization<br>• Handle intellectual property - trademark matters with proficiency<br>• Maintain and code files as per the required standards<br>• Carry out independent work, demonstrating the ability to take initiative<br>• Familiarize with trademark correspondence and terminology<br>• Conduct docketing tasks with a keen eye for detail.Treasury SpecialistWe are in the search for a Treasury Specialist to join our team in the banking industry located in Boston, Massachusetts. The Treasury Specialist will play a crucial role in managing relationships with banks and administering the treasury function. This role involves managing bank wiring instructions, approving daily cash movements, and banking administration. <br><br>Responsibilities<br><br>• Supervise and manage the treasury activities, including the team associated with the treasury function.<br>• Oversee the initiation and approval of ACH transfers and wires on behalf of office entities and clients.<br>• Manage banking relationships to ensure optimal offerings and support, and assess new providers/platforms when necessary.<br>• Help with the opening of cash and brokerage accounts, including account applications, KYC requests, and related documentation.<br>• Update wire instructions including performing call back verifications and updating internal tracking files.<br>• Monitor account balances across multiple platforms to ensure account holders are meeting operating cash needs and addressing FDIC limits.<br>• Support the Accounting & Reporting Analyst and Fund Accountants with daily/monthly review of cash transactions in the accounting and reporting software.<br>• Assist in the preparation and review of investor capital call and distribution memos.<br>• Oversee annual report filings for various entities.<br>• Assist in managing lines of credit including paydowns, expenses, and related documentation.<br>• Aid in the preparation of legal and regulatory documentation for various entities and investments, and other ad hoc requests.<br>• Adhere to practice controls policy and assist external auditor with controls testing.Sr. Accountant<p>We are seeking an experienced Sr. Accountant to join our team in the healthcare and social assistance sector based in Bourne, Massachusetts. As a Sr. Accountant, you will be responsible for overseeing the day-to-day accounting operations, preparing financial statements, and executing the financial close procedures on a periodic basis. This role also involves assisting with budgeting, forecasting, and financial planning processes, along with ensuring tax regulation compliance.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and manage daily accounting operations such as accounts payable, accounts receivable, and general ledger entries.</p><p>• Prepare financial statements and conduct financial analysis for informed decision making.</p><p>• Execute the financial close processes on a monthly, quarterly, and year-end basis.</p><p>• Assist in budget preparation, forecasting, and financial planning to ensure financial stability.</p><p>• Reconcile bank statements and perform variance analysis to identify and rectify discrepancies.</p><p>• Ensure compliance with tax regulations and filing requirements to avoid legal issues.</p><p>• Collaborate with internal and external auditors during audits to ensure transparency and accuracy.</p><p>• Develop and implement accounting policies and procedures to improve operational efficiency.</p><p>• Provide support to the finance team with ad-hoc financial analysis and reporting.</p><p>• Train and mentor entry level accountants, ensuring they are equipped with necessary skills and knowledge.</p>Paralegal<p>A local firm is looking for an experienced Family Law Paralegal to our team, based in Southborough, Massachusetts. This is a contract job with a strong chance of becoming a contract-to-hire opportunity. As a Paralegal, your primary focus will be on managing cases, communicating effectively with clients and attorneys, and ensuring all necessary documentation is filed with the court system. This role offers a long term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Engage in regular interaction with attorneys, keeping them informed on case progress and updates</p><p>• Manage and maintain case documents using Case Management Software</p><p>• Draft and review legal documents for accuracy and compliance</p><p>• Communicate with new clients, gathering essential information for case preparation</p><p>• Handle client financials, ensuring all details are up-to-date and accurate</p><p>• Liaise with the court, ensuring all necessary filings are completed in a timely manner</p><p>• Keep the calendar updated with important dates and deadlines related to cases</p><p>• Administer claims, ensuring they are handled efficiently and effectively</p><p>• Utilize your knowledge of Family Law to assist in case management and client consultation.</p>Private Equity - Finance Accountant<p><strong><em><u>Private Equity Accountant</u></em></strong></p><ul><li>Great role with growth and career development</li><li>Lots of visibility and variety in the PE investment firm itself</li><li>Total comp is in the low $100s with amazing benefits</li><li>Hybrid - 2 days in office</li></ul><p>Our client, a very well-established and stable private equity firm, is seeking a Staff Accountant (Funds side) to join their team. This person will report directly to the VP Finance. This client expects employees to be in-office on a hybrid basis, typically 2 days/week in office, however, they do offer some flexibility.</p><p> </p><p>The role will include:</p><ul><li>fund general ledgers, financial statements, analysis</li><li>capital call and distribution package preparations</li><li>related reporting to Limited Partners.</li><li>alternative investment vehicles and trial balances</li><li>treasury, cash management and banking, including related legal documentation in some cases</li><li>assist with the year-end audit process for the private equity funds</li></ul>Paralegal<p>We are offering a contract employment opportunity for a Paralegal in Quincy, Massachusetts, United States. The Paralegal will be operating within the residential real estate industry, focusing on tasks such as title commitments, title examination, and dealing with municipal certificates. This role also involves the use of Eclosing or similar software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Processing and handling residential real estate transactions.</p><p>• Conducting title examinations and managing title commitments.</p><p>• Preparing and reviewing closing documents and settlement statements.</p><p>• Handling the ordering and understanding of LLC.</p><p>• Working with municipal laws and obtaining tax certificates.</p><p>• Utilizing software like Eclosing for efficient workflows.</p><p>• Addressing customer inquiries and providing appropriate solutions.</p>Paralegal - Contracts Specialist<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a highly motivated and creative individual to join our client' team as a <strong>Contracts Paralegal Specialist in the Framingham/Marlborough area</strong>. This role will involve supporting our contract administration efforts with a strong ability to exercise sound independent judgment. The ideal candidate will have experience working with contract management software and thrive under minimal supervision. A proactive approach, strong organizational skills, and the ability to manage multiple priorities efficiently are essential to succeed in this role.</p><p><br></p><ul><li><strong>Key Skills and Abilities</strong></li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, and other database applications; <strong>Lotus Notes experience</strong> considered a plus.</li><li>Professional and confident demeanor with strong interpersonal skills.</li><li>Exceptional attention to detail and organizational skills to handle multiple projects simultaneously.</li><li>Superior writing and communication skills, essential for preparing documentation and reports.</li><li>Proven capacity to manage workloads effectively in a fast-paced, high-pressure environment.</li></ul><p><br></p><ul><li><strong>Responsibilities</strong></li><li>Review purchase orders and manage contract documentation, including amendments, close-outs, and ancillary documents (e.g., bonds, insurance certificates, contract assemblies).</li><li>Oversee the preparation, submission, and maintenance of company contractor and engineering licenses.</li><li>Track and reconcile internal departmental budgets, ensuring alignment with annual forecasts and plans.</li><li>Organize and maintain legal department files, including uploading and monitoring documents with expiration dates.</li><li>Collect, secure, and manage company confidential and proprietary financial data for operational reports and PowerPoint presentations.</li><li>Coordinate with the corporate risk manager on insurance matters, including claims, certificates of insurance, and annual renewals.</li><li>Assist the General Counsel with special assignments and projects as needed.</li></ul>