<p>We are looking for a detail-oriented and organized Receptionist to join our team in Los Olivos, California. In this contract role, you will be the first point of contact for clients and visitors, ensuring smooth communication and efficient administrative support. This position is ideal for someone who thrives in a fast-paced environment and enjoys multi-tasking with precision.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, answering calls promptly and directing them to the appropriate department or individual.</p><p>• Greet visitors and clients warmly, providing assistance and maintaining a welcoming atmosphere.</p><p>• Handle data entry tasks with accuracy, maintaining and updating records as required.</p><p>• Organize and maintain physical and electronic files to ensure accessibility and order.</p><p>• Schedule appointments and manage calendars efficiently, coordinating with staff and clients.</p><p>• Correspond via email in a clear and timely manner, ensuring effective communication.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create documents, manage schedules, and handle correspondence.</p><p>• Deliver exceptional customer service by addressing inquiries and resolving issues effectively.</p><p>• Support various administrative tasks to ensure smooth office operations.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p>
<p>We are looking for a part-time Administrative Assistant to join our team in Santa Barbara, California.This position strikes a balance between office management, administrative coordination, and hands-on support, making it ideal for an organized, proactive individual who thrives in a dynamic, team-oriented environment.</p><p><br></p><ul><li>Ensure the office is clean, organized, and welcoming.</li><li>Take care of light cleaning tasks, plant maintenance, and conference room setup for meetings or events.</li><li>Prepare workspaces and materials for new hires to create a seamless onboarding experience.</li><li>Oversee the inventory, budget, and ordering of office snacks and beverages, adjusting supplies to align with events and staff occupancy.</li><li>Serve as the first point of contact by greeting visitors, answering calls, and handling front desk responsibilities.</li><li>Deliver exceptional customer service to all attendees, guests, and team members.</li><li>Coordinate and maintain relationships with vendors, such as cleaning services, landlords, delivery providers, and office supply vendors.</li><li>Assist with office technology, including troubleshooting conference room systems, laptops, and other equipment.</li><li>Manage conference room calendars, organize and file documents, scan materials, and perform other administrative tasks.</li><li>Purchase and manage inventory for office supplies, equipment, snacks, and other necessities to ensure the office is properly stocked.</li><li>Handle various errands, including shipping packages, picking up lunches, and purchasing essential items within a walking distance of the office.</li><li>Set up and clean up conference rooms or common areas before and after events or meetings.</li><li>Coordinate recognition efforts like birthday celebrations, milestone acknowledgments, and appreciation gifts for employees.</li></ul><p><br></p>
