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10 results for Project Assistant in Irving Tx

Land Assistant/Administrative Assistant We are situated in the bustling heart of FORT WORTH, Texas, within the dynamic industry of Energy/Natural Resources. We are on the lookout for a meticulous Land Assistant/Administrative Assistant to join our team. Your role will involve a blend of administrative tasks and data management duties. <br><br>Responsibilities:<br><br>• Accurately build and manage both electronic and hard copy Land files.<br>• Efficiently scan and categorize relevant documents into the correct electronic folders on the corporate network.<br>• Handle and distribute mail for the Land Department in a timely manner.<br>• Execute document tracking effectively.<br>• Record and file documents with the respective County Clerk offices.<br>• Prepare, send out, and manage correspondence.<br>• Manage the processing of check requests and invoices specifically for the Land Department.<br>• Undertake special projects and provide assistance to the Land team as needed.<br>• Ensure timely indexing of documents added to Legal Files.<br>• Perform any other duties that are related to the position of Land Assistant. Assistant Controller We are offering an exciting opportunity for an Assistant Controller in Dallas, Texas. The role entails financial reporting oversight for various entities, managing accounts payable, and assisting with general ledger reconciliations. This role also involves working directly with internal systems and assisting in preparing forecasts and budgets. <br><br>Responsibilities: <br><br>• Overseeing financial reporting for various entities and shared services<br>• Managing and maintaining day-to-day activities related to accounts payable, cash disbursements, and fixed assets records<br>• Assisting with general ledger reconciliations<br>• Working directly with all internal systems such as Intact, Concur, ADP, Profit Sword, etc.<br>• Assisting in preparing forecasts and budgets<br>• Assisting with internal control oversight<br>• Preparing monthly financial statements, journal entries, and accruals<br>• Assisting with preparation for audits<br>• Ensuring compliance with and preparing reports according to US GAAP<br>• Undertaking additional duties and assignments as needed<br><br>Skills:<br><br>• Proficiency in Accounting Software Systems<br>• Knowledge of ADP - Financial Services<br>• Familiarity with ERP - Enterprise Resource Planning and ERP Solutions<br>• Experience with Great Plains (GPAC)<br>• Understanding of Accounting Functions<br>• Experience with Accounts Payable (AP) and Accounts Receivable (AR)<br>• Knowledge of Auditing and Budget Processes Assistant Controller <p>We are in search of an Assistant Controller to join our team located in Dallas, Texas. The Assistant Controller will play a key role in leading the monthly financial close process, optimizing processes, and mentoring a team of accounting professionals.</p><p><br></p><p>Responsibilities:</p><p>• Lead the monthly financial close process, ensuring timeliness and accuracy in reconciliations and analysis of general ledger data</p><p>• Capitalize on opportunities for process optimization, automation, and technology integration to enhance and create efficiencies</p><p>• Provide mentorship to a team of accounting professionals, offering guidance, training, and performance feedback on technical accounting matters and interpersonal skills</p><p>• Monitor internal controls and gather feedback from audit personnel</p><p>• Provide guidance on technical accounting issues and ensure proper documentation</p><p>• Collaborate with leadership and department heads to develop strategic initiatives and support decision-making processes</p><p>• Motivate and inspire the team to achieve set goals and objectives</p><p>• Tackle ad hoc assignments/projects as assigned.</p><p><br></p><p>The ideal candidate has strong leadership skills, large company multi-entity experience with a preference for construction industry or related. They role is hybrid with monthly travel to CA. If interested in being considered, please email a resume to Liz Noyes at Robert Half via linked in.</p> Executive Assistant <p>A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.</p><p><strong><u>Specific Responsibilities include: </u></strong></p><ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul><p><br></p> Mail Room Assistant <p>The Mail Clerk is responsible for sorting and distributing incoming mail to departments and prepares outgoing mail for shipment. The Mail Clerk also operates mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, fold- and -insert machines, and labeling machines. This position will also perform a variety of tasks throughout the workday.</p><p> <strong>Essential Duties and Responsibilities </strong>include the following. Other duties may be assigned.</p><ul><li>Print and sort statements, checks, and invoices</li><li>Daily pickup and delivery to the Post Office</li><li>Individually place statements, checks, and invoices in envelopes and apply postage</li><li>Handle daily returned mail</li><li>Handle general file maintenance</li><li>Support supervisory staff by performing any assigned accounting and clerical tasks</li><li>Utilize sorting machine and other administrative technology</li><li>Forward misdirected mail</li><li>Keep inventory of mailing supplies, such as envelopes and postage</li><li>Deliver mail to both departments and individuals, ensuring the relevant parties sign off on them</li></ul><p><br></p> Jr. Legal Secretary <p>We are in search of a Jr. Legal Assistant/Paralegal to join our team based in Dallas, Texas. In this role, you will be tasked with supporting our legal team by managing attorney schedules and dockets, maintaining meticulous client records, and facilitating effective communication with clients. Your role will be crucial in ensuring the smooth functioning of our legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage and keep track of attorney schedules to ensure timely follow-ups on deadlines</p><p>• Maintain strict confidentiality in all dealings and communications</p><p>• Efficiently handle multiple projects, demonstrating the ability to prioritize and organize workflow</p><p>• Exhibit proactive behavior in managing attorney dockets and client engagement documentation</p><p>• Assist in the preparation of litigation documents and handling of litigation matters</p><p>• Show adaptability to a fast-paced work environment with changing priorities and work demands</p><p>• Demonstrate proficiency in using Microsoft Excel, Case Management Software, and other necessary tools</p><p>• Engage effectively with attorneys, legal assistants, and clients, exhibiting strong communication skills</p><p>• Assist with special projects as and when needed</p><p>• Exhibit strong attention to detail and organizational skills in all tasks. For confidential consideration, submit your resume to:</p><p>rosemarie.jones< at >roberthalf.< com ></p> HR Administrative Assistant <p>A client of ours is looking to hire an HR Admin to their growing team! We are looking for an HR Administrator to support a large client of ours in their Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.</p><p>Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.</p><p>Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.</p><p><strong>Responsibilities</strong></p><ul><li>Organize and maintain personnel records</li><li>Update internal databases (e.g. record sick or maternity leave)</li><li>Prepare HR documents, like employment contracts and new hire guides</li><li>Revise company policies</li><li>Liaise with external partners, like insurance vendors, and ensure legal compliance</li><li>Create regular reports and presentations on HR metrics (e.g. turnover rates)</li><li>Answer employees queries about HR-related issues</li><li>Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)</li><li>Arrange travel accommodations and process expense forms</li><li>Participate in HR projects (e.g. help organize a job fair event)</li></ul><p><br></p> Legal Assistant <p>We are offering an exciting opportunity for a Legal Assistant in Addison, Texas. This role is within the legal industry, where you would be part of a dynamic workplace. Your primary functions would involve drafting legal documents, managing calendars, and maintaining client relations among other administrative tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and track client fee letters, ensuring all necessary follow-ups.</p><p>• Draft routine correspondence and legal documents as required.</p><p>• Manage attorney calendars, including adding entries to Property Tax calendar as necessary.</p><p>• Maintain and update contact lists, ensuring accurate information across all databases and client files.</p><p>• Handle mail, email, and FedEx items daily, ensuring accurate distribution and inclusion of all necessary attachments.</p><p>• Regularly check attorney’s Out Box for new task assignments or materials for distribution.</p><p>• Collaborate with the Property Tax file clerk to manage files as needed.</p><p>• Record attorney and/or paralegal time into the Juris accounting system.</p><p>• Ensure timely filing and document management.</p><p>• Handle travel arrangements and schedule meetings and conference calls as per attorney's requirements.</p><p>• Assist in Accounts Receivable collections and manage detailed, accurate expense reimbursements and client chargeable expenses.</p><p>• Assist attorney with client gift lists, holiday cards, and announcements.</p><p>• Perform additional work-related duties and special projects as assigned.</p><p>• Provide support to other secretaries in the section as time allows, including tasks like opening new case files, preparing case maintenance forms, and e-filing legal documentation.</p><p><br></p><p>Join the good life in Addison, Texas, and apply for this position by sending your resume to</p><p>rosemare.jones< at >roberthalf.< com ></p> Bilingual Administrative Assistant <p>A client of ours is looking to hire a bilingual (Spanish) Administrative Assistant to assist with processing applications. In this role you will be responsible for the following…</p><p> </p><p>• Answer incoming telephone calls and assist callers</p><p>• Make outgoing phone calls to staff, and clients to respond or handle inquiries</p><p>• Assist with managing assigned email inbox; respond to emails, do research to resolve problems, take action, trouble shoot inquiries, and get assistance from team members or management as needed</p><p>• Work on ad-hoc projects</p><p>• Review, analyze, trouble shoot, and process incoming appointment applications for accuracy and completeness.</p><p>• Follow up via e-mail or telephone in regards to missing requirements and/or to clarify information.</p><p>• Data Enter information into proprietary home office systems.</p><p>• Submit paperwork to the appropriate internal team.</p><p>• Track new applications processed via team tracking system</p><p>• Monitor and respond to various correspondence within Outlook</p> Assistant Controller - Manufacturing <p>We are offering a contract to hire employment opportunity for an Assistant Controller in Frisco, Texas. As an integral part of our team, you will be involved in various accounting processes, ensuring their timely and accurate execution. You will work closely with the Corporate Controller to optimize efficiencies across all areas of accounting and lead a team of competent accountants.</p><p><br></p><p>Responsibilities:</p><p>• Spearhead the accounting process, coordinating with operational accounting team members.</p><p>• Oversee the month-end closing process, including account analysis and reconciliations.</p><p>• Uphold compliance with GAAP (Generally Accepted Accounting Principles).</p><p>• Contribute to the creation of internal controls and policies in line with accounting guidelines and best practices.</p><p>• Investigate and implement new accounting guidance as required.</p><p>• Examine the company's accounting information, identifying and resolving inaccuracies or imbalances.</p><p>• Act as the primary contact for various external audits.</p><p>• Identify opportunities for and implement process improvements.</p><p>• Conduct risk assessments and implement changes to the internal control structure and processes.</p><p>• Engage in special projects as needed.</p>