57 results for Front Desk Coordinator in Irvine, CA

Front Desk Coordinator Are you a professional multitasker with a passion for creating a welcoming and efficient office environment? A reputable company in Vista, CA, is seeking a bright and organized Front Desk Coordinator to become the face of their office. If you thrive in a client-facing role and enjoy handling a variety of administrative tasks, this role is perfect for you! Key Responsibilities:<ul><li>Greet visitors and ensure they are directed to the appropriate department or person.</li><li>Manage incoming calls, take messages, and forward inquiries to the correct team members.</li><li>Oversee the reception area and maintain a professional, organized workspace.</li><li>Handle incoming and outgoing mail, including courier deliveries and shipments.</li><li>Assist with scheduling appointments and managing meeting room calendars.</li><li>Provide administrative support to various departments as needed.</li><li>Maintain a high level of client service to create a positive first impression for all visitors.</li></ul>

Front Desk Coordinator A workspace company in El Segundo is looking for a Front Desk Coordinator to join their team on a contract basis. You’ll be responsible for greeting guests, answering and transferring calls and assisting with setting up conference rooms.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in Sherman Oaks, California. The successful candidate will be responsible for performing general office duties and clerical tasks. Responsibilities: • Ensure smooth operation of the front desk and reception area• Handle all incoming calls and direct them to the appropriate personnel• Perform clerical duties including filing, photocopying, and managing office supplies• Maintain a clean and organized reception area to provide a positive impression to visitors• Handle various administrative tasks as needed

Medical Front Desk Join a prestigious medical practice in Beverly Hills as a Medical Front Desk Coordinator. In this role, you’ll serve as the first point of contact for patients, ensuring a positive experience while contributing to the smooth daily operations of the practice. Responsibilities: • Patient Interaction & Communication • Greet patients courteously and professionally, ensuring a welcoming atmosphere upon arrival • Answer and direct phone calls with exceptional communication skills while addressing patient inquiries promptly • Schedule, confirm, and reschedule appointments efficiently using scheduling software; assist in booking follow-up appointments • Provide clear and detail oriented communication to patients regarding office policies and procedures • Maintain patient records and assist with data entry to ensure timely updates and compliance with medical regulations • Manage leads by calling back patients or potential clients to schedule follow-up appointments • Ensure all scheduled follow-up appointments are appropriately coordinated with staff and patients • Provide administrative support to office management and medical staff as needed

Receptionist We are seeking a professional and friendly Receptionist who is bilingual in Spanish to join our team on a temporary basis in City of Industry, CA. The ideal candidate will be the first point of contact for visitors and callers, providing excellent customer service while managing front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Answer and direct incoming calls in a professional and courteous manner.</li><li>Greet visitors, clients, and vendors upon arrival and notify appropriate staff of their arrival.</li><li>Handle bilingual communication (English/Spanish) with visitors, clients, and staff.</li><li>Maintain a tidy and welcoming reception area.</li><li>Distribute incoming mail and packages, as well as prepare outgoing mail.</li><li>Assist with basic administrative tasks such as data entry, filing, and scanning documents.</li><li>Schedule and coordinate appointments, meetings, and conference room bookings.</li><li>Provide general information to callers and visitors regarding the company’s services or policies.</li><li>Assist with light clerical duties such as updating records, preparing documents, and organizing files.</li><li>Support other administrative staff as needed.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in City of Industry, CA.</li></ul>Duration:<ul><li>Temporary Assignment (with potential for extension based on business needs).</li></ul>Pay Rate:<ul><li>Competitive hourly pay based on experience.</li></ul>

Front Desk/Legal Assistant Growing trial firm based in West Los Angeles is seeking a Front Desk Receptionist/Legal Assistant to join our team of professionals. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support within the legal industry. This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment. Responsibilities: • Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.• Maintain an organized filing system, managing both digital and hard copy files and binders.• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.• Schedule appointments, managing the calendars of attorneys and paralegals.• Provide support with other receptionist duties and legal assistant tasks as required. Skills: • Experience with answering multi-line phone systems• Strong customer service abilities• Proficiency in data entry• Excellent email correspondence skills• Strong interpersonal skills• Proficiency in Microsoft Excel, Outlook, and Word• Experience with organizing files• Experience with scheduling appointments• Experience with receptionist duties• Experience as a legal assistant How to Apply:Please submit your resume ONLY to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Bilingual Spanish Receptionist A well-established company in [Location] is seeking a friendly and professional Bilingual Spanish Receptionist to be the face of the organization. The ideal candidate will have excellent communication skills in both English and Spanish and will excel at providing a welcoming experience for visitors and callers. If you have strong organizational skills and enjoy being at the center of a team’s success, this role is for you! Key Responsibilities:<ul><li>Greet and assist visitors and manage a multi-line phone system to direct calls to the appropriate departments.</li><li>Maintain front desk organization, ensuring a clean and functional reception area.</li><li>Coordinate schedules and meeting spaces as needed for office activities.</li><li>Assist with data entry, file maintenance, and distributing mail or office supplies.</li><li>Translate documents and correspondence from English to Spanish or vice versa, as needed.</li><li>Support other departments with administrative tasks such as preparing correspondence and tracking information.</li><li>Provide a professional, welcoming demeanor in both Spanish and English to ensure all guests feel supported.</li><li>Handle inquiries from clients and team members effectively and promptly.</li></ul>

Receptionist We are offering a short term contract employment opportunity for a Receptionist in Los Angeles, California. As a Receptionist, you will be an integral part of our team, handling various administrative and customer service tasks, as well as data entry and file organization. You will also be the first point of contact for our visitors, ensuring their needs are met promptly and professionally. Responsibilities • Greet visitors and answer incoming calls, providing information and assistance as needed • Assist with student enrollment procedures and maintain accurate attendance records • Address parent inquiries and provide necessary support • Offer assistance to students with health needs • Ensure the school database is up-to-date and student cumulative records are well organized • Handle parent volunteer applications and manage the process • Prepare and process mail and deliveries, and manage correspondence • Provide administrative support to the Middle School administrators • Offer general support to all faculty and staff • Carry out any other duties as assigned by the management.

Receptionist We are offering a long term contract employment opportunity for a Receptionist in the Financial Services industry, based in Torrance, California. The successful candidate will be the first point of contact for visitors and will play a crucial role in creating a welcoming atmosphere for our clients, staff, and guests. Responsibilities • Serve as the primary point of contact for all visitors, ensuring a warm and welcoming environment • Effectively manage incoming calls and correspondences via email • Schedule appointments and manage the office calendar efficiently • Provide comprehensive office support, including data entry and organizing files • Utilize Microsoft Excel, Outlook, and Word to maintain accurate customer records and process applications • Uphold a detail-oriented image, representing our team with poise and professionalism • Use interpersonal skills to resolve customer inquiries and maintain customer satisfaction • Operate a multi-line phone system, ensuring effective communication and customer service.

Bilingual Receptionist We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information.

Receptionist We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily. Responsibilities:• Handle all incoming calls, screening and redirecting them as required.• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.• Ensure the reception area is well-kept and organized.• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.• Assist with the reception and dispatch of mail and deliveries.• Oversee the inventory and ordering of office supplies.• Support various departments with clerical tasks such as filing, data entry, and scanning.• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.• Establish and maintain relationships with building management and vendors to address facility-related requests.• Uphold a detail-oriented demeanor when handling sensitive client and business information.

Bilingual Receptionist Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.

Receptionist We are seeking a dedicated Receptionist to join our dynamic team, located in Los Angeles, California. In this role, you will be responsible for a variety of clerical activities, including managing incoming calls, distributing mail, and assisting with administrative tasks for our non-profit organization. For immediate consideration, email your resume and call 626-463-2031. Responsibilities: • Greet, welcome, and direct visitors in a detail-oriented manner.• Efficiently manage incoming phone calls, screen and forward them as required.• Handle daily mail, deliveries, and couriers, ensuring they are received and sorted.• Update calendars, schedule meetings, and appointments as needed.• Carry out additional receptionist duties including filing, photocopying, collating, and faxing.• Assist in streamlining office operations and procedures.• Provide accurate information to queries in-person or via phone/email.• Ensure office security by adhering to safety procedures and managing access via the reception desk.• Develop an understanding of the organization’s programs and services to respond to inquiries effectively.• Support fundraising activities and events when required.• Uphold the mission and goals of the non-profit organization in all tasks.

Administrative Coordinator A growing company in Rancho Santa Fe, CA is seeking an organized and proactive Administrative Coordinator to join their team. This role is vital to supporting daily operations and ensuring the smooth execution of administrative tasks across various departments. If you're a highly organized professional who thrives in a fast-paced environment and enjoys ensuring everything is running efficiently, this could be the perfect role for you! Key Responsibilities:Coordination & Administrative Support:<ul><li>Manage and coordinate schedules, meetings, and appointments across departments.</li><li>Assist in the preparation of reports, presentations, and other professional correspondence.</li><li>Monitor and order office supplies to ensure all team members have the tools they need to succeed.</li></ul>Communication Management:<ul><li>Act as a point of contact between departments and external vendors or clients to ensure smooth communication.</li><li>Respond to inquiries via phone, email, or in-person contact promptly and professionally.</li></ul>Organizational Efficiency:<ul><li>Help establish and maintain operational processes to optimize workflow and improve productivity.</li><li>Keep records up-to-date and organized, including confidential documents and filing systems.</li></ul>

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Administrative Assistant Our client, a Jewish non-profit organization has two open Administrative Assistant positions. For the right candidate, these could be contract to hire roles. You will be responsible for providing accurate, efficient and timely assistance for the assigned Development Department division and professionals. This company offers a 38-hour work week, excellent benefits including all Jewish holidays off and a hybrid schedule (Thursdays and Fridays are remote). Responsibilities• Handle front desk support and troubleshooting, maintaining daily contact with donors.• Manage incoming and outgoing phone calls, as well as donor correspondence related to memberships, tributes, and related invoices.• Coordinate RSVPs and track registration in the donor database for various events.• Collaborate with team members to support all facets of major events as needed.• Organize meetings, phone sessions, and events.• Oversee multiple functions in the donor database (DRIVE), such as maintaining accurate donor files, event registration and batching, seating, and report production.• Track and process event sponsorships and tribute ads for event journals where applicable.• Follow up with vendors for contracts and countersignatures.• Accurately fill out pledge cards with donor information, appeal, and designation.• Batch pledges and payments.• Update calendars, carry out general Campaign administration and provide assistance on the floor as needed.• Assess workload to determine the best procedure to follow.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate based in Los Angeles, California. As an Office Services Associate, you will be integral in providing back office services for various teams, including reprographics, copy and mail services, and supporting other service lines as needed. Responsibilities • Accurately and efficiently process office service tasks, primarily reprographics, mail and intake functions. • Maintain detailed logs for all office services work. • Ensure job tickets are properly filled out prior to initiating work. • Manage the set-up and breakdown for events, including ordering meals and managing hospitality inventory. • Communicate effectively with supervisors or clients regarding job or deadline issues. • Adhere to established procedures to run jobs in the correct order. • Troubleshoot basic equipment problems and place service calls when needed. • Prioritize workflow to meet contracted deadlines for accepting, completing, and delivering all work. • Interact with clients in person, over the phone, or electronically, providing exceptional customer service. • Load machines with various paper and toner supplies. • Ensure quality assurance on own work and work of others.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

PART TIME Administrative Assistant We are providing an opportunity for an Administrative Assistant in Carlsbad, California. This role is pivotal in our operations, focusing on front desk support, mail processing, call management, and document handling. This is a short term contract employment opportunity. Responsibilities: • Managing a high volume of inbound and outbound calls, including those from valued donors and clients • Providing coverage at the front desk during breaks and lunch periods • Handling mail sorting tasks, approximately 50 pieces on a daily basis • Utilizing SharePoint for various tasks and possibly maintaining spreadsheet tracking • Processing and scanning of important documents • Maintaining a friendly and welcoming demeanor at all times • Scheduling appointments as necessary • Performing data entry tasks and maintaining email correspondence • Proficient use of Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.

Administrative Coordinator As a Contract Operations Administrator, you will manage and optimize the internal processes of our contract lifecycle. Your role will focus on maintaining data integrity, improving workflows, and ensuring seamless collaboration across teams. You’ll oversee our contract repository (Ironclad), streamline operations, and provide essential support to sales, legal, finance, and customer success teams. ResponsibilitiesContract Management & Process Optimization<ul><li>Maintain and manage contract data across multiple platforms, ensuring accuracy, consistency, and completeness.</li><li>Oversee the contract repository (Ironclad) and ensure data integrity.</li><li>Collaborate with legal and revenue teams to identify inefficiencies and implement process improvements.</li><li>Develop and maintain Standard Operating Procedures (SOPs) for contract-related processes.</li></ul>Cross-Functional Support & Collaboration<ul><li>Act as the primary resource for contract documentation, ensuring accessibility and organization.</li><li>Provide ongoing support to sales, legal, finance, and customer success teams to facilitate smooth contract operations.</li><li>Advocate for process improvements to enhance efficiency and reduce administrative burdens.</li></ul>Data Integrity & Reporting<ul><li>Conduct regular audits to validate contract data accuracy and uncover reporting discrepancies.</li><li>Escalate issues to relevant teams and contribute to data-driven decision-making.</li><li>Utilize tools like Salesforce, Tableau, and Excel to track and analyze contract performance metrics.</li></ul>

Administrative Coordinator We are seeking a dedicated Administrative Coordinator to join our team in the non-profit sector, based out of Los Angeles, California. This role offers a contract to permanent employment opportunity. As an Administrative Coordinator, you will be responsible for handling vendor coordination tasks, including data entry into Excel. Responsibilities: • Accurately input vendor information into Excel • Manage CRM system to keep track of customer interactions • Answer inbound calls and address customer inquiries • Utilize ADP for financial services related tasks • Create and manage banner ads • Conduct meetings via Cisco Webex • Utilize Concur for travel and expense management • Manage calendars effectively to ensure smooth operations • Maintain clear and effective communication with all stakeholders • Oversee budget processes to ensure financial efficiency • Apply basic math skills in financial and data management tasks.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Los Angeles, California, 90071, United States. This role is pivotal in ensuring seamless office operations, providing support for mail services, reprographics, print jobs, managing service requests for office equipment, and setting up workspaces for new hires. Responsibilities: • Handle incoming and outgoing mail, including sorting, distribution, and digital processing • Perform tasks related to print and reprographics, ensuring high-quality output and meeting deadlines • Prepare office spaces for new hires, including arranging necessary supplies and equipment • Monitor and manage printing supplies and equipment, ensuring functionality and addressing service requests as needed • Efficiently manage general office service requests, ensuring seamless day-to-day operations • Provide light administrative support and contribute to maintaining a pleasant and productive office environment • Utilize your skills in customer service, office functions, training, operations, and policy to effectively perform your duties • Handle tasks related to answering inbound calls, supervising, presentations, hiring processes, scanning, and receptionist duties • Troubleshoot issues related to facility, digital, communication skills, scanning documents, maintaining logs, and machinery • Ensure quality assurance in printing, paper, and distribute faxes, utilizing your knowledge of R Code.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in the Healthcare, Hospitals, and Social Assistance industry. Based in Ontario, California, the selected candidate will be tasked with a variety of responsibilities, including data analysis, report preparation, and event support. Responsibilities: • Accurately and efficiently process and analyze data for various projects • Ensure timely reporting and maintain precise records • Compile, organize, and prepare detailed reports for multiple purposes • Assist in the assembly of informational packets for various needs • Provide logistical support and coordination for event planning • Manage calendars and communication channels effectively • Oversee budget processes and ensure their accurate implementation • Handle inbound calls professionally and provide necessary assistance • Maintain customer relationship management (CRM) systems to ensure smooth operations • Utilize software like ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time for various administrative tasks.

Credentials Coordinator We are offering a short term contract employment opportunity for a Credentials Coordinator based in Los Angeles, California. This role is within the healthcare industry, where you will be instrumental in handling the appointment and reappointment processes as well as ongoing evaluations for the organized medical staff. Responsibilities: • Ensure strict adherence to confidentiality in all matters pertaining to the medical staff • Manage medical staff dues and fees • Maintain and update the medical staff database, official rosters, and call schedules • Facilitate medical staff appointments, reappointments, and privileging • Conduct ongoing detail oriented practice evaluations and focused detail oriented practice evaluations/proctoring • Guarantee compliance with medical staff bylaws, rules, regulations, state and federal requirements, and accreditation standards • Interface with various departments and physicians to provide and interpret relevant data • Handle meeting management, including agenda preparation, minutes, and meeting follow-up for assigned medical staff departments and committee functions • Update and maintain medical staff documents, policies, and procedures to comply with regulatory requirements • Provide services in Spanish language interpretation as needed.

Receptionist Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.<ul><li>Answer and direct phone calls in a polite and friendly manner</li><li>Welcome visitors in a warm and friendly manner, and answer any questions visitors have</li><li>Maintain reception area and all common areas in a clean and tidy manner at all times</li><li>Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</li><li>Keep detailed and accurate records of visitor requests and of calls received</li><li>Receive deliveries; sort and distribute incoming mail</li><li>Take inventory of supplies and restock as needed</li><li>Maintain the general office filing system</li></ul>