Executive AssistantWe are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment.<br><br>Responsibilities:<br><br>• Assisting the Executive VP and VP with day-to-day operations.<br>• Managing travel accommodations and itineraries for executives.<br>• Overseeing the processing of reimbursements for incurred work-related expenses.<br>• Coordinating and planning events as required.<br>• Handling catering requests for office meetings and events.<br>• Ensuring the conference rooms are well-maintained and prepared for meetings.<br>• Managing the procurement of office supplies as needed.<br>• Overseeing building maintenance to ensure a conducive work environment.<br>• Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Executive Assistant<p>An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include-</p><p><br></p><p>Executive Administration:</p><ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul><p><br></p><p>Office Administration:</p><ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul><p>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.</p>Executive Assistant to the President<p>We invite an Executive Assistant expansive in skills and humility to join an esteemed academy. Your unique opportunity will be to serve as the right hand to the President. As the Executive Assistant to the President, you will attend to the intricate aspects of the President's schedule, correspondence, and engagements. The immense success of our administration depends on your efficiency and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize and coordinate the President’s meetings, appointments, and external relations.</li><li>Handle professional correspondence and ensure discreet handling of all business.</li><li>Prepare reports, documents, and presentations for meetings.</li><li>Ensure the President's schedule is followed and respected.</li></ul>Executive Assistant<p>An esteemed client in Carlsbad is seeking an accomplished Executive Assistant for their fast-paced executive team. In this crucial role, you'll be in charge of comprehensive administrative support, managing extensive calendars, coordinating events, handling travel arrangements, and assisting with meeting preparation, among others.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize scheduling for executives including meetings, travel, and events.</li><li>Draft internal and external communication on behalf of the executive team.</li><li>Coordinate and plan company events, meetings, and employee team-building activities.</li><li>Act as a liaison between the executives and other departments within the company.</li></ul><p><br></p>Executive Assistant<p>A higher education institution is hiring an Executive Assistant on a contract basis. This is a 6-month contract position and has the ability to go longer if needed. As the Executive Assistant, you will support the Executive Assistant to the Vice Chancellor and you will play a crucial role in ensuring the smooth operation of the office and providing exceptional administrative support. This is a high-profile position and requires a proactive individual with excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Excellent written and verbal communication skills are also required! You will work onsite in West LA Monday-Thursday and can work remotely on Fridays. Hours are 8am-5pm and hourly pay is up to $36/hr.</p><p><br></p><p>Key Responsibilities:</p><p>Reporting to the Executive Assistant to the Vice Chancellor, the Assistant provides executive level administrative, research, operational, and project management support. The Assistant manages daily workflow, complex calendar and travel schedule; manages complex schedules, coordinates meetings with campus leadership, administrators, senior staff and external vendors. Manages and coordinates the day-to-day operational support of the office. Helps the with special projects including researching and drafting complex proposals and reports. Manages large-scale events and all logistics. Collaborates with functional teams to coordinate organizational efforts, prepares presentation materials and agendas; coordinates meeting logistics such as campus parking, invitations, catering and nametags. Processes travel and entertainment reimbursements and provides backup support for financial duties to the Business Services Department including processing of purchase orders; analyzes information and data for a variety of reports and proposals; maintains relationships with important external constituencies, administrators, faculty, staff, and students; composes, edits, and routes communication. </p>Executive Assistant<p>A wonderful organization in <strong>Encinitas</strong> is looking for a polished and experienced <strong>Executive Assistant</strong> to provide high-level administrative support to company executives. The ideal candidate is professional, highly organized, and adept at handling confidential information with discretion. In this role, you will act as a trusted partner to executive leaders, ensuring their schedules, communications, and priorities are managed seamlessly.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Manage complex calendars, schedule meetings, and coordinate events for executives.</li><li>Serve as a point of contact for internal and external communications on behalf of the executive team.</li><li>Prepare presentations, reports, and meeting materials as requested.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Handle confidential information with utmost discretion and professionalism.</li><li>Act as a gatekeeper for executives, prioritizing tasks and providing support to meet deadlines.</li><li>Assist with expense reporting, budget tracking, and invoice processing.</li><li>Collaborate with other departments and team members to support company objectives.</li></ul>Executive Assistant<p>Calling all Executive Assistants ! Robert Half is always looking to speak to Executive Assistants looking for their next challenge on either a contract or contract to permanent basis !</p><p><br></p><p>As an Executive Assistant you are responsible for the following tasks :</p><p><br></p><p>· Screening calls</p><p>· Making travel and meeting arrangements</p><p>· Preparing reports and financial data</p><p>· Training and supervising other support staff and customer relations</p>Executive Assistant<p>We are offering a contract to permanent employment opportunity for an Executive Assistant based in Lake Forest, California, United States. This role is crucial in supporting the Senior Technical Director in a busy production environment. The Executive Assistant will be expected to take the lead, show initiative, and contribute to keeping projects on track in a dynamic setting.</p><p><br></p><p>Responsibilities</p><p>• Oversee the management of communications, scheduling, and task assignments for both detail oriented and personal requirements.</p><p>• Coordinate and manage projects: structure tasks, delegate to appropriate teams, and maintain project timelines.</p><p>• Organize travel schedules for the executive and larger team trips.</p><p>• Maintain digital communication, assist with trade and demo shows, ensuring flawless execution during the director's absence.</p><p>• Utilize tech and systems like Google Suite and industry-specific tools like Flex Management Systems ERP, Lasso, and Production Industry Standard Software.</p><p>• Manage customer credit applications accurately and efficiently.</p><p>• Maintain precise customer credit records.</p><p>• Monitor customer accounts and take necessary action.</p><p>• Utilize skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Event Production, Digital Communication, Event Coordination, Event Logistics, Coordinating Events, Event Management.</p>Executive Assistant<p>A prominent organization in <strong>San Marcos</strong> is seeking a proactive and highly organized <strong>Executive Assistant</strong> to provide comprehensive support to senior-level executives. This is a key role that requires exceptional attention to detail, discretion in handling confidential information, and the ability to thrive in a fast-paced environment. If you excel at managing complex calendars, coordinating travel, and representing executive leadership with professionalism, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Act as the primary point of contact for executives, managing communication with internal and external stakeholders.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts.</li><li>Organize domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Prepare high-quality presentations, reports, and correspondence for executive meetings.</li><li>Attend meetings to take minutes, track action items, and follow through to ensure completion.</li><li>Handle highly sensitive and confidential information with professionalism and discretion.</li><li>Manage special projects and provide support for initiatives led by executive leadership.</li></ul>Executive Assistant<p>An Advertising company in Westwood is hiring an Executive Assistant to support the CEO on a contract-to-hire basis. As the Executive Assisat, you will be the right hand to the CEO in a fast-paced company. The ideal candidate should be comfortable working in an ever-changing environment, demonstrate impeccable communication skills, and have the ability to effectively manage and prioritize tasks.</p><p> </p><p>Key Responsibilities:</p><ol><li>Provide full administrative support to the CEO including managing an evolving calendar of appointments; scheduling meetings, conferences, teleconferences, and travel.</li><li>Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO.</li><li>Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine and recommend an appropriate course of action, referral, or response.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Coordinate project deliverables and follow-up with the necessary parties for execution/discussion.</li><li>Maintain discretion and confidentiality in relationships with all board members and staff.</li><li>Assist in coordinating the agenda of senior management team meetings and off-sites, and even department-wide events.</li></ol><p> </p><p>Qualifications:</p><ol><li>Bachelor’s Degree or equivalent experience.</li><li>Previous experience supporting C-level executives, preferably in a media entertainment company.</li><li>Proficiency in Microsoft Office Suite (Word, PowerPoint, and Excel)</li><li>Exceptional organizational skills and impeccable attention to detail.</li><li>High degree of professionalism and strong ability to handle confidential information.</li><li>Excellent interpersonal, written and verbal communication skills.</li><li>Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously.</li><li>Willingness and ability to work a flexible schedule when needed.</li></ol><p>This is an onsite role, Monday – Friday 8-5PM in Westwood. There is some potential for overtime. Salary is based on experience, between $95-100k. </p><p><br></p>High-Level Executive Assistant<p>A distinguished organization is seeking an experienced <strong>Executive Assistant</strong> to provide first-class, high-level support to C-suite executives. This position requires exceptional organizational skills, communication expertise, and discretion in handling sensitive company information. If you're proactive, thrive under pressure, and excel at managing complex schedules and priorities, this is your chance to step into a dynamic role supporting top-level leadership.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide administrative and executive support directly to C-suite executives, including calendar management, travel coordination, and preparation of high-priority documents.</li><li>Serve as a liaison between the executives and internal/external stakeholders, ensuring timely and efficient communication.</li><li>Facilitate the preparation of reports, executive presentations, board materials, and meeting minutes.</li><li>Manage highly confidential information with the utmost discretion and professionalism.</li><li>Oversee special projects and initiatives with limited guidance, ensuring successful execution.</li><li>Coordinate logistics for meetings, events, and other high-profile activities involving executive leadership and their counterparts.</li><li>Act as a gatekeeper to maintain executive productivity by filtering inquiries and prioritizing tasks effectively.</li></ul>Executive Assistant<p>Our client, located in West Los Angeles is looking for an Executive Assistant to support the VP of Donor Relations. The Executive Assistant provides high-level administrative support and will handle a wide range of organizational and administrative tasks. In addition to supporting the executive, the Executive Assistant collaborates with team members to coordinate departmental operations, onboard new staff, disseminate important updates, and provide logistical support for key projects and events. You will have every other Friday off in this position.</p><p><br></p><p><strong>Major Job Responsibilities:</strong></p><ul><li>Administer the operations of the executive's office, including supervising staff, managing information systems, and troubleshooting complex problems.</li><li>Analyze workflows and prepare reports with actionable recommendations for improvement.</li><li>Prepare the executive for meetings by gathering, organizing, and presenting relevant information.</li><li>Oversee and manage high-priority projects, ensuring deadlines are met and deliverables align with objectives.</li><li>Draft, review, and edit written communications, reports, and presentations on behalf of the executive.</li><li>Support the planning and execution of internal and external events, meetings, and visits for stakeholders, including clients, donors, or strategic partners.</li><li>Collaborate on departmental initiatives, track progress, and provide status updates to relevant stakeholders.</li><li>Assist in the development of materials for organizational meetings, such as board presentations or team updates.</li><li>Arrange travel logistics—local, domestic, and international—for the executive while maintaining adherence to organizational policies.</li><li>Schedule priorities and ensure the executive's time is used effectively by balancing competing demands.</li><li>Manage sensitive and confidential information with a high degree of discretion and professionalism.</li><li>Use software tools and databases (training provided as needed) to track and maintain critical information tied to departmental goals.</li><li>Process and submit expense reports in compliance with company policies.</li><li>Perform additional duties and responsibilities as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bachelor’s degree or equivalent professional experience.</li><li>5–7 years of related experience in an administrative, operational, or similar role, ideally within a professional or non-profit organization.</li></ul><p><strong>Knowledge, Skills, and Abilities:</strong></p><ul><li>Proven ability to maintain professionalism, utilizing tact, discretion, and sound judgment in all interactions.</li><li>Proactive and resourceful with strong problem-solving skills; thrives in a fast-paced environment.</li><li>Excellent written and verbal communication skills with strong attention to detail.</li><li>Demonstrated ability to build and maintain effective relationships at all levels of an organization.</li><li>Advanced expertise with office software and communication tools, as well as the ability to learn new systems.</li><li>Strong organizational and project management capabilities with a focus on meeting deadlines.</li><li>Highly adaptable and capable of prioritizing work independently or delegating tasks as needed.</li></ul><p><br></p>Executive AssistantWe are offering a short term contract employment opportunity for a proficient Executive Assistant in Los Angeles, California. The Executive Assistant will cater to the diverse needs of the CEO and the organization, ensuring smooth operations, effective communication, and efficient administrative tasks. The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration.<br><br>Responsibilities:<br>• Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities.<br>• Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach.<br>• Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office.<br>• Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner.<br>• Prepare and compile relevant materials for the CEO's meetings, events, and social engagements.<br>• Manage CEO's memberships with select organizations, including tracking renewals and memberships.<br>• Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members.<br>• Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes.<br>• Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants.<br>• Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.Executive Assistant<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate office operations<br>• Handle and resolve customer inquiries in a timely and detail oriented manner<br>• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records<br>• Ensure the implementation of administrative policies and procedures<br>• Order and manage office supplies to ensure an efficient workplace<br>• Oversee the stocking of the kitchen and other common areas<br>• Process and monitor customer credit applications, ensuring accuracy and efficiency<br>• Perform various administrative tasks as required, demonstrating a 'can do' mentality.Administrative AssistantWe are offering a contract to permanent employment opportunity for an Administrative Assistant based in Los Angeles, California. The role involves various clerical and operational duties in the Accounting field. As an Administrative Assistant, you will be supporting team members, dealing with client affairs, and assisting in department projects. <br><br>Responsibilities:<br><br>• Professionally handle and direct incoming phone calls<br>• Communicate with clients through various channels such as emails, memos, faxes, and forms<br>• Collaborate with the Accounting team on tasks related to clients<br>• Assist in projects within the Business Management/Accounting Department<br>• Maintain organization of client paperwork and digital files<br>• Regularly interface with third parties to manage client affairs<br>• Utilize Microsoft Office Suite including Excel, Word, PowerPoint for various tasks<br>• Carry out data entry tasks and schedule appointments effectively<br>• Provide exceptional customer service and handle inbound and outbound calls<br>• Ensure confidentiality and professionalism at all times.Administrative AssistantWe are seeking an Administrative Assistant to join our Property Management team based in Temecula, California. As an Administrative Assistant, your primary role will include handling administrative tasks, managing emails, and updating records using various office tools. This role offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Carry out administrative tasks with high precision.<br>• Use Word, Excel, and Outlook for a variety of tasks.<br>• Handle email correspondence diligently, ensuring all queries and concerns are addressed promptly.<br>• Maintain the accuracy of data through regular data entry tasks.<br>• Support other team members by managing and distributing information within the office.<br>• Use your basic office skills to ensure smooth operation of the workplace.Administrative Assistant<p><strong>Administrative Assistant</strong></p><p>A business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive.</p><p><br></p><p>Expanded List of Secretarial Tasks:</p><p>Here are additional tasks that align with typical secretarial and administrative responsibilities:</p><p><strong>Calendar and Schedule Management</strong></p><ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul><p><strong>Travel Coordination</strong></p><ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul><p><strong>Correspondence and Communication</strong></p><ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul><p><strong>Meeting Support</strong></p><ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul><p><strong>Data Entry and Record Keeping</strong></p><ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul><p><strong>Office Management</strong></p><ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul><p><strong>Special Projects</strong></p><ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul><p><strong>Confidentiality and Discretion</strong></p><ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul><p>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.</p>Administrative AssistantWe are offering a long-term contract employment opportunity for an Administrative Assistant in Long Beach, California. This role is in the industry of customer service and involves daily interaction with clients, both in-person and over the phone, as well as data entry and email correspondence.<br><br>Responsibilities:<br>• Greet and assist clients who visit the office, ensuring a welcoming and detail-oriented environment<br>• Manage a high volume of inbound calls, providing excellent customer service and timely responses<br>• Maintain and update customer records, ensuring accuracy and attention to detail<br>• Process and handle email correspondence, demonstrating effective written communication skills<br>• Schedule appointments and manage an extremely tight and full calendar for the principal<br>• Navigate a high-stress, busy workload with resilience and a positive attitude<br>• Utilize Microsoft Office Suite (Word, Excel, Outlook) to perform tasks and manage information<br>• Handle data entry tasks with accuracy and efficiency<br>• Manage inbound and outbound calls, demonstrating excellent phone etiquette<br>• Maintain a detail-oriented appearance and demeanor at all times, adhering to the office dress code.Administrative Assistant<p>Our client is searching for a proactive and eager Administrative Assistant in Irvine, California. In this role, you will be primarily involved in managing client cases, coordinating both phone and email communications, and demonstrating expertise in the Microsoft Suite. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Engage in email and phone correspondence to handle client inquiries and provide exceptional customer service.</p><p>• Utilize Microsoft Suite tools, including Microsoft Word, Excel, Outlook, and PowerPoint to perform various administrative tasks.</p><p>• Independently manage client cases, ensuring all documentation and data are accurately maintained and updated.</p><p>• Demonstrate a proactive approach in scheduling appointments and coordinating meetings.</p><p>• Effectively handle inbound and outbound calls, responding promptly and professionally to customer requests.</p><p>• Perform accurate and efficient data entry tasks, maintaining the integrity of our customer database.</p>Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. <br><br>Responsibilities:<br>• Setup and breakdown of conference rooms for various meetings and events<br>• Maintain cleanliness and organization of two pantries and kitchens<br>• Keep office supplies and toiletries well-stocked<br>• Occasionally cover reception duties during lunch hours and PTO<br>• Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings<br>• Adapt to changes and prioritize tasks efficiently and effectively<br>• Utilize good judgement and decision-making skills for event planning<br>• Maintain a detail oriented demeanor and presentation as this role is client-facing<br>• Be willing to learn and adapt to new tasks and responsibilities<br>• Document and track various office tasks and operations.Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Irvine, California, within the detail-oriented services industry. In this role, you will be expected to perform a variety of administrative tasks, including managing customer inquiries, maintaining accurate records, and processing applications. You will also be responsible for monitoring customer accounts and taking appropriate actions when necessary.<br><br>Responsibilities<br>• Accurately process customer credit applications in a timely manner<br>• Maintain precise records of customer credit information<br>• Handle customer inquiries and offer detail-oriented assistance<br>• Monitor customer accounts and take necessary actions<br>• Schedule appointments and manage meeting rooms as required<br>• Order necessary supplies to ensure smooth office operations<br>• Assist in tax preparation processes<br>• Compile and organize binders for various office needs<br>• Engage in both inbound and outbound calls as part of customer service duties<br>• Utilize Microsoft Office Suite for data entry and email correspondence.Administrative Assistant<p>A small CPA firm located in West Los Angeles is looking for an Administrative Assistant to start immediately. You will provide part-time administrative support during tax season. Job duties will include electronic filing and scanning, scheduling using Outlook, and managing the CPA's calendar. You will also handle special projects related to tax season such as data entry into Quickbooks and assembling tax returns. The ideal schedule is Monday's, Wednesday's, and Friday's from 11am-5pm. However, there can be some flexibility with the schedule. For the right candidate, this position could extend past tax season and turn into a full time role! Pay would be up to $25/hr if the position goes permanent. Robert Half is looking for a tech savvy individual who feels comfortable using Microsoft Office Suite. Our client offers a flexible, casual work environment. Previous experience working for a CPA firm or using Quickbooks is a big plus!</p>Tax Preparation Administrative Assistant<p>We invite an Experienced Tax Preparation Administrative Assistant to join one of our highly esteemed client teams. This paramount role requires a deep understanding and hands-on experience with tax preparation, alongside profound administrative support competencies.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to the Tax department.</li><li>Compile and organize tax forms, reports, and financial statements.</li><li>Liaise with clients to obtain necessary tax information.</li><li>Keep updated with all tax-related laws and regulations.</li></ul>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Laguna Niguel, California. This role is in the industry and requires someone who can provide support for internal promotions. The workplace is fast-paced and requires meticulous attention to detail.<br><br>Responsibilities:<br><br>• Efficiently manage inbound and outbound calls, ensuring excellent customer service at all times.<br>• Accurately process data entry tasks, maintaining a high level of accuracy and attention to detail.<br>• Handle email correspondence professionally and promptly, ensuring customer inquiries are resolved effectively.<br>• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various administrative tasks.<br>• Schedule appointments accurately, ensuring effective time management and smooth daily operations.<br>• Monitor customer accounts closely and take appropriate actions when necessary.<br>• Maintain accurate records of customer credit applications.