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8 results for Administrative Assistant in Iowa City Ia

Bilingual Administrative Assistant <p>We are seeking a skilled and organized <strong>Bilingual Administrative Assistant</strong> to join a well-established organization in the Quad Cities. The ideal candidate will be fluent in Spanish and English and possess excellent communication, organizational, and multitasking abilities. This role supports daily administrative operations, ensuring smooth communication across diverse teams and clients.</p><p><br></p><p>Apply today or call our team at 563-359-3995; Christin, Paige, and Erin are great points of contact!</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide bilingual administrative support, including managing correspondence, scheduling, and documentation.</li><li>Translate written and verbal communications accurately and efficiently.</li><li>Maintain and update records, reports, and databases.</li><li>Serve as the primary point of contact for internal and external stakeholders.</li><li>Assist with coordinating meetings, preparing agendas, and taking meeting minutes.</li><li>Perform general office duties, including ordering supplies and managing office equipment.</li></ul> Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Administrative Assistant t in Cedar Rapids, IA. The primary function of this role is to ensure the smooth running of our office by handling administrative tasks and maintaining the hospitality aspects. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the efficient setup, tear down, and cleaning of catered meals</p><p>• Oversee the maintenance of coffee areas and dishwashers</p><p>• Coordinate the provision of afternoon snacks</p><p>• Support front desk responsibilities and other administrative tasks as needed</p><p>• Execute small-scale office activities to maintain efficient operations</p><p>• Liaise with building management, vendors, internal clients, external clients, and support services team members as required</p><p>• Collaborate with the Location Services Manager or Supervisor to maintain a safe, well-maintained, and clean office environment</p><p>• Oversee the maintenance of office equipment and supplies, including furniture, phones, security cards, and other supplies</p><p>• Contribute to a positive office culture through participation in internal and client-facing activities</p><p>• Manage multiple tasks and projects, maintaining professionalism and strong attention to detail at all times.</p> Administrative Assistant <p>We are seeking an Administrative Assistant for our clients expanding team as an Administrative Assistant. This role primarily focuses on supporting the insurance team by efficiently handling various administrative tasks such as client communicating and correspondence, obtaining proper documentation and ensuring compliance, and more. This is a great opportunity to kickstart your career within the Health Care industry. This is a contract to hire opportunity within the Cedar Rapids, Iowa area seeking help immediately. Apply today to gather more information regarding this role. </p><p><br></p><p>Responsibilities</p><p>• Effectively handle the team's daily correspondence, ensuring timely responses and clear communication.</p><p>• Coordinate specific projects, ensuring smooth day-to-day operations.</p><p>• Manage the daily return mail and special requests for ID cards from customers.</p><p>• Coordinate documentation to send to clients, providers, and others </p><p>• Utilize Microsoft Office Suite for data entry and other administrative tasks.</p><p>• Ensure accuracy in data entry tasks, maintaining precise customer records.</p><p>• Monitor customer accounts, taking appropriate action as needed.</p> Administrative Assistant <p>Job Title: Administrative Assistant</p><p><br></p><p>Robert Half is seeking a detail-oriented and motivated Administrative Assistant to join the team at John Deere in Moline, IL. This long-term assignment offers the potential for extension and growth within a globally recognized leader in agricultural equipment manufacturing. The role requires an individual with strong organizational skills, confidentiality, and the ability to build relationships.</p><p><br></p><p>Location: Onsite in Moline, IL. Candidates who reside outside of the Quad City area will not be considered.</p><p><br></p><p>Hours of Work:</p><p>Monday to Friday, 7:00 AM - 4:30 PM</p><p><br></p><p>Key Responsibilities:</p><p>Schedule meetings, coordinate travel arrangements, and manage appointment calendars for department managers or supervisors.</p><p>Research and respond to inquiries or concerns from internal and external customers, escalating complex issues as necessary.</p><p>Gather, create, and maintain sensitive or confidential data for reports, special projects, and timely distribution.</p><p>Update and maintain databases, systems applications, and files to ensure accuracy and accessibility of information.</p><p>Greet visitors and handle telephone calls, referring them to appropriate departments or locations.</p><p>Organize and maintain records, facilitate workflow, and ensure follow-up on pending items.</p><p>Prepare correspondence, letters, and documents on behalf of supervisors or for their signature.</p><p>Support workplace improvements by participating in or leading initiatives to enhance employee experiences.</p><p>Plan and coordinate events, meals, and recognition activities.</p><p>Provide indirect work direction to on-site contractors (e.g., facilities services, food service).</p> Tax Office Assistant <p><strong>Temporary Office Assistant supporting a busy CPA firm!</strong></p><p><br></p><p>Is the Flexibility of Contract Engagements Right for You?</p><p>These opportunities are perfect for candidates who enjoy making meaningful contributions even in short periods of time. If you value variety, thrive in dynamic environments, and enjoy supporting busy teams, come join us for this rewarding short-term position. Not only will you bring vital service to an important client, but this role also offers you exposure to valuable tools and the chance to develop your skills for future projects or workplaces.</p><p><br></p><p>Office Assistant engagement will start 2/24 and span through mid-April. In this engagement, you will primarily focus on assembling tax returns in paper format as well as electronic format. Labeling of documents; scanning and photocopying of tax and other confidential documents. Tracking of detailed information in a database. Working in a fast-paced, busy environment in the height of busy season! </p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Executing on an organized intake process for new and returning clients</li><li>Photocopying and scanning of tax returns and associated documentation </li><li>Electronic filing of such documents into tax system</li><li>Collating of tax returns with correct schedules and attachments provided to the correct parties</li><li>Providing backup to Receptionist as needed</li></ul><p>Tax Assemblers and Support Staff are critical to a CPA firm this time of year as you provide crucial administrative support in the processing of personal tax returns for a wide variety of small owner managed clients and private entities.</p><p><br></p><p>Contact our team TODAY Connect with our team today if you seek an opportunity like this and see how you can make an impact during important moments for our clients! Christin and Erin are great points of contact for this role and can be reached at (563) 359-7535. </p> Warehouse Office Assistant <p>We are hiring a Warehouse Office Assistant for John Deere in the Quad Cities! If you excel at data entry, have a knack for maintaining accurate records, and can effectively respond to inquiries, this role might be for you. You will be part of a team that ensures information is readily retrievable and assists in the preparation of various documents for processing.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Accurately enter data from standard forms and reports into the appropriate systems, spreadsheets, or databases.</p><p>• Support the team by performing clerical duties such as document imaging and filing.</p><p>• Ensure clarity and completeness of records by proofreading in accordance with defined procedures.</p><p>• Respond to standard inquiries from both internal and external customers.</p><p>• Refer complex requests to the appropriate staff members.</p><p>• Assist in preparing a variety of documents for processing by others, this may include scanning, filing, collating, or indexing records.</p><p>• Use Microsoft Office Suites and other tools to ensure efficient data management.</p><p>• Troubleshoot issues related to data entry and record maintenance. </p><p>• Collaborate with appropriate personnel to ensure smooth operation of the office.</p><p>• Employ your skills in Microsoft Excel and other database software to maintain accurate customer credit records.</p> Temporary Front Office Coordinator <p><strong>Temporary Front Office Coordinator Opportunity — Flexible, Engaging Short-Term Role Supporting a Great Client!</strong></p><p><br></p><p>Are you a detail-oriented professional who thrives on variety and flexibility?<strong> Do you enjoy stepping in to make a difference during pivotal moments? If so, you may enjoy partnering with Robert Half and supporting clients with a range of flexible needs! </strong></p><p><br></p><p>One of those upcoming engagements is....</p><p>Position: Temporary Front Office Coordinator</p><p>Dates: February 27 – March 5, 9 a.m. to 4 p.m.</p><p><br></p><p>This is an excellent opportunity to bring your skills and adaptability to a dynamic, short-term engagement where you’ll provide essential front office support for one of our valued clients during their busy season. </p><p><br></p><p><strong>Why This Role Stands Out:</strong></p><ul><li>Short-Term Commitment: Gain valuable experience over just one week, making this an ideal fit for professionals seeking project-based work or career flexibility.</li><li>Impactful Support: Help our client weather a critical time with your independent, proactive approach.</li></ul><p><strong>What You’ll Do:</strong></p><ul><li>Be the Welcoming Face of the Office: Engage with clients by greeting them warmly and assisting with their needs. You’ll ensure every interaction leaves a positive impression.</li><li>Multitask in Key Support Areas: Answer phone calls, help with scheduling, and coordinate front office operations smoothly.</li><li>Light Bookkeeping: Support our client with QuickBooks data entry, minor account adjustments, and processing checks and deposits, keeping their operations running seamlessly during this vacation period.</li><li>Tax Return Assistance: Copy, organize, and assemble vital tax return documents to aid the client during their busy season.</li></ul><p><strong>Is the Flexibility of Contract Engagements Right for You?</strong></p><p>These opportunities are perfect for candidates who enjoy making meaningful contributions even in short periods of time. If you value variety, thrive in dynamic environments, and enjoy supporting busy teams, come join us for this rewarding short-term position. Not only will you bring vital service to an important client, but this role also offers you exposure to valuable tools, such as QuickBooks, and the chance to develop your skills for future projects or workplaces.</p><p><br></p><p><strong>Connect with our team today to learn more about this short-term opportunity and see how you can make an impact during important moments for our clients!</strong></p> Administrative Operations Clerk <p><strong>Administrative Operations Clerk Opportunity</strong> – John Deere North American Parts Distribution Center (2nd Shift, 2:00 PM – 10:30 PM)</p><p><br></p><p>Join a leading global brand in agriculture and manufacturing! John Deere’s North American Parts Distribution Center is seeking a detail-oriented General Clerk to support critical administrative functions and data entry processes. This is a 100% onsite role with great potential for growth and development.</p><p><br></p><p><strong>Why You’ll Love This Opportunity:</strong></p><ul><li>Stability with a long-term assignment</li><li>Hands-on role contributing to the seamless flow of operations</li><li>Gain experience with John Deere’s proprietary systems</li><li>Be supported by Robert Half's career guidance and skill enhancement resources and more! </li></ul><p><br></p><p><strong>Key Responsibilities of Administrative Operations Clerk:</strong></p><ul><li>Perform high-volume data entry of pick ticket stubs into DNS screens</li><li>Serve as backup for the Printer Room and BOL Clerk tasks</li><li>Act as a liaison between warehouse operations and administrative functions</li><li>Troubleshoot inventory discrepancies and maintain accurate shipping documents</li><li>Manage and maintain multiple printers with urgency</li><li>Support warehouse supervisors and assist with document creation, customs paperwork, and driver window operations</li></ul><p>Call our team - Christin, Paige or Erin - today at (563) 359-7535 - this opportunity will move to interview stage quickly!</p>