<p>Our client is seeking a highly skilled Executive Assistant to support their CEO. This is a direct hire opportunity with a company known for its innovative approach, high-performance culture, and commitment to excellence.</p><p>This role is ideal for a proactive, resourceful professional who thrives in a fast-paced, dynamic environment and is comfortable supporting high-level leadership with professionalism, confidentiality, and poise.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex travel arrangements, including real-time changes and detailed itineraries</li><li>Coordinate and manage a dynamic calendar, prioritizing both internal and external meetings</li><li>Plan and organize high-level events, client engagements, offsite meetings, and executive functions</li><li>Draft and manage correspondence; monitor and respond to the CEO’s inbox as appropriate</li><li>Prepare and distribute meeting agendas and presentation materials</li><li>Arrange logistics for meetings, conferences, and team offsites</li><li>Notarize documents as needed</li><li>Complete and manage expense reports through Concur</li><li>Maintain contact databases in Outlook and CRM systems</li><li>Track deadlines, follow up on tasks, and manage timelines across projects</li><li>Collaborate closely with other administrative professionals for coordinated support</li><li>Support special projects and strategic initiatives as assigned</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support self-discovery and career exploration initiatives in Indianapolis, Indiana. This is a long-term contract position that requires a proactive individual with strong organizational and analytical skills. The ideal candidate will excel in managing data, providing excellent customer service, and working independently to ensure seamless operations.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to maintain and update records efficiently.<br>• Utilize Microsoft Excel to organize, analyze, and present data effectively.<br>• Leverage tools like Mailchimp to support communication campaigns and outreach efforts.<br>• Conduct data analytics to provide insights and support decision-making processes.<br>• Deliver exceptional customer service by responding promptly to inquiries and resolving issues.<br>• Work autonomously, managing multiple priorities and meeting deadlines with minimal supervision.<br>• Assist in the preparation of reports, presentations, and other administrative documents.<br>• Ensure attention to detail in all tasks to maintain high-quality standards.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Adapt to dynamic work requirements while maintaining productivity and focus.
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-Permanent position offers an excellent opportunity to contribute to the smooth operation of our office while supporting multiple departments. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date records of equipment financing applications, contracts, and client information in company databases.<br>• Organize and manage loan and lease applications by reviewing documents for completeness and forwarding them to appropriate teams.<br>• Schedule and coordinate meetings, client appointments, and team events, ensuring all necessary materials are prepared in advance.<br>• Perform general office tasks such as drafting correspondence, managing incoming and outgoing mail, maintaining office supplies, and filing documents.<br>• Assist the sales team by preparing proposals, tracking pending deals, and generating reports to monitor application progress.<br>• Safeguard sensitive client and financial information by adhering to company policies and compliance requirements.<br>• Collaborate on special projects assigned by management, which may include audits, training programs, or process improvement initiatives.
