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6 results for Executive Assistant in Indianapolis, IN

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
27 - 36 USD / Hourly
Position SummaryThe Executive Assistant provides high-level administrative support to senior leaders and helps ensure smooth day-to-day operations. This role manages calendars, coordinates meetings and travel, prepares correspondence and reports, handles confidential information, and serves as a key point of contact for internal and external stakeholders. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments. </li><li>Arrange travel, prepare itineraries, and process expense reports. </li><li>Prepare correspondence, presentations, reports, and other administrative documents. </li><li>Organize meetings, including agendas, materials, room logistics, and follow-up action items. </li><li>Serve as a liaison between executives, employees, clients, and external partners. </li><li>Maintain confidential records and handle sensitive information with discretion. </li><li>Support special projects and help improve administrative processes and workflows. </li><li>Monitor priorities and help ensure executives are prepared for meetings and deadlines. </li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-08-27T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support senior leaders in an award-winning media and podcast production company. This contract opportunity has the potential to become permanent and is ideal for someone who is organized, responsive, and comfortable balancing a range of administrative and coordination tasks. The person in this role will help keep daily operations running smoothly through strong scheduling, communication, and follow-through skills. Responsibilities:• Coordinate calendars for three executive team members, ensuring meetings and commitments are organized efficiently• Prepare and process expense reports with accuracy and timely follow-up on approvals or documentation• Arrange domestic travel logistics as needed, including itineraries and related administrative details• Provide day-to-day office support by handling routine administrative and transactional tasks• Enter and maintain data in internal systems with a high level of accuracy and attention to detail• Answer inbound calls professionally and direct inquiries to the appropriate contacts• Prioritize competing requests and adjust to changing business needs with flexibility and sound judgment
2026-09-10T00:00:00Z

Accounting Assistant

Indianapolis, IN
onsite
Temporary to Hire
18 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join a high-volume finance team. This contract-to-permanent position is well suited for someone early in their career who brings strong judgment, a process-focused mindset, and confidence working with technology and Excel. You will support core accounting activities while helping maintain accuracy across invoice handling, payment activity, and financial records. This opportunity offers hands-on exposure to accounting operations in a fast-paced business environment with room for long-term growth. This Accounting Assistant role is being offered in an in-office setting. Responsibilities:• Assist with accounts payable and accounts receivable activities.• Review incoming invoices for accuracy, appropriate coding, and supporting documentation.• Research billing or payment inconsistencies, identify the source of issues, and follow through on resolution with internal teams or vendors.• Support vendor payment processing by preparing transactions, confirming details, and helping maintain organized records of disbursements.• Apply established procedures consistently while recognizing unusual items and escalating concerns when something appears incorrect.• Contribute to a fast-moving, transaction-heavy environment by balancing accuracy, timeliness, and attention to detail in daily work.
2026-09-11T00:00:00Z

Human Resources (HR) Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support a variety of people operations activities in Indianapolis, Indiana. This Long-term Contract opportunity is well suited for someone who enjoys coordinating administrative tasks, maintaining organized records, and helping move hiring and onboarding activities forward. The position offers a part-time schedule and works closely with HR leadership to keep projects on track in a fast-paced, service-focused environment. Responsibilities: • Coordinate HR-related special assignments and provide day-to-day administrative support for ongoing departmental initiatives. • Organize applicant materials by role, review submitted information for completeness, and identify candidates to advance for additional consideration. • Schedule interviews and reserve meeting spaces to support an efficient recruitment process. • Maintain accurate personnel and project documentation by filing records and keeping materials up to date. • Prepare onboarding packets and binders to help create a smooth new employee experience. • Support pre-employment administrative steps in alignment with HR procedures. • Assist with general employee relations and HR administration tasks as needed while responding professionally to staff and public inquiries. • Handle additional duties assigned by HR leadership to support team priorities and operational needs.
2026-09-08T00:00:00Z

Program Assistant

Indianapolis, IN
onsite
Temporary / Contract
16 - 16 USD / Hourly
We are looking for a Program Assistant to support a college prep institute through dependable administrative and office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who can work independently, stay highly organized, and provide strong support in a fast-paced environment. The role focuses on day-to-day clerical operations, accurate record handling, and responsive service for internal and external stakeholders. This role is primarily Monday - Friday 8am - 4:30pm, however the individual needs to be okay with schedule adjustments for some late night and occasional Saturday's. Responsibilities:• Manage daily administrative tasks, including organizing records, preparing materials, and maintaining orderly office workflows.• Enter, update, and verify information in tracking systems and spreadsheets with a strong focus on accuracy.• Scan, file, and retrieve documents to ensure records are complete, accessible, and properly maintained.• Provide attentive customer service by responding to routine questions and directing requests to the appropriate contact.• Support program activities by coordinating paperwork, assisting with scheduling, and helping staff stay on top of deadlines.• Use Microsoft Excel to maintain logs, monitor information, and produce basic reports as needed.• Handle clerical assignments such as correspondence preparation, document review, and general office support.• Work with limited supervision, take initiative on assigned tasks, and quickly adapt to established procedures.
2026-09-11T00:00:00Z