5 results for Administrative Coordinator in Indianapolis, IN

Indianapolis, IN
onsite
Temporary
23 - 23 USD / Hourly
Our organization is seeking a personable and highly organized Administrative Assistant for a fully onsite role. This position offers a consistent schedule of 35 hours per week and requires strong customer service and receptionist skills. Key Responsibilities:<ul><li>Greet visitors and provide exceptional customer service</li><li>Manage incoming calls, emails, and inquiries</li><li>Support appointment scheduling and calendar management</li><li>Assist with data entry, filing, and document preparation</li><li>Coordinate office operations and support daily administrative functions</li><li>Maintain a professional, welcoming environment for staff and guests</li></ul>
2026-03-10T00:00:00Z

Indianapolis, IN
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a proactive and organized Administrative Assistant to join our client's team in Indianapolis, Indiana. This role is ideal for someone who thrives in dynamic environments and enjoys creating a positive workplace atmosphere. You will play a key role in ensuring smooth office operations while providing exceptional support to team members and visitors. Responsibilities:• Oversee daily office functions to maintain efficiency and organization.• Provide attentive and friendly assistance to team members and external visitors.• Manage a variety of tasks with flexibility and a solutions-oriented mindset.• Monitor deadlines and ensure timely follow-up on tasks and projects.• Anticipate potential challenges and proactively implement effective solutions.• Foster a welcoming and goal-oriented office environment that promotes collaboration.• Ensure accurate documentation and record-keeping for administrative processes.• Assist with coordinating benefits administration and resolving related inquiries.• Support team initiatives and contribute to overall office culture improvements.
2026-02-12T00:00:00Z

Indianapolis, IN
onsite
Temporary
20 - 20 USD / Hourly
We are seeking a detail-oriented Administrative Assistant 1 to support our team in a fully remote capacity. Candidates must reside locally in the Indianapolis area. This part-time role (30 hours/week) offers flexibility and a pay rate of $20/hour. Key Responsibilities:<ul><li>Manage schedules and calendars for leadership and team members</li><li>Coordinate virtual meetings and appointments</li><li>Prepare and update spreadsheets and reports in Microsoft Excel</li><li>Perform general administrative tasks (data entry, document organization, email management)</li><li>Provide organizational support for remote projects and workflow</li></ul>
2026-03-10T00:00:00Z

Indianapolis, IN
onsite
Temporary
20 - 23 USD / Hourly
The Titles Administrative Assistant position will support the Titles Department by efficiently performing duties related to Titles operations to meet monthly funding goals. The Titles Administrative Assistant is responsible for managing the mail, and accurate and efficient organization/filing of documents. The position requires a high degree of professionalism, customer service, discretion, initiative, flexibility, and dependability. Essential Functions: <ul><li>Receiving, sorting, and delivering USPS mail, FedEx, and UPS Processing, scanning, and filing documents </li><li>Notating and dating records </li><li>Demonstrating office procedures with a working knowledge of office equipment: computers, laptops, scanners, etc. </li><li>Using time management skills to prioritize assigned duties to meet workload needs </li><li>Preparing, organizing and storing information in paper and digital form Provide ad hoc support for the team as needed</li></ul>
2026-02-18T00:00:00Z

Indianapolis, IN
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our client's team in Indianapolis, Indiana. This role requires a proactive individual with strong organizational skills to manage accounts payable and receivable, process invoices, and oversee financial reporting. The ideal candidate will thrive in a busy office environment and demonstrate accuracy while handling confidential financial information. Responsibilities:• Process accounts payable and accounts receivable for a small business, including reviewing and entering invoices weekly.• Prepare and print checks for payment, ensuring timely processing of 25-30 checks per week.• Generate customer invoices through various web-based systems, adapting to new dashboards and completing necessary training.• Perform computerized and online deposits, maintaining accuracy and efficiency.• Audit job files by tracking progress and balances, ensuring all projects are invoiced correctly upon completion.• Verify the accuracy of all orders and address discrepancies as needed.• Create and maintain sales reports and spreadsheets to support business operations.• Balance accounts payable and receivable monthly and at year-end, ensuring financial records are up-to-date.• Manage postage machine operations and ensure checks are mailed promptly.
2026-03-02T00:00:00Z