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10 results for Administrative Assistant in Indianapolis In

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Indianapolis, Indiana. The role is within a bustling environment where your main duties will revolve around administrative assistance. <br><br>Responsibilities:<br>• Managing and maintaining office calendars to ensure smooth operations<br>• Answering and directing phone calls to the appropriate parties<br>• Warmly welcoming and greeting visitors and staff <br>• Providing assistance to team members as needed to ensure all tasks are completed<br>• Proactively identifying areas where support is needed and taking initiative to address those areas. Sr. Administrative Assistant <p>We are seeking a Sr. Administrative Assistant to join our team located in INDIANAPOLIS, Indiana. This role offers a contract to permanent employment opportunity. As a Sr. Administrative Assistant, you will be performing a variety of administrative tasks, including managing calendars, organizing office operations, and providing support to our administrative team. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting with the operations of the office, including maintaining office supplies and ensuring the smooth operation of printing and other equipment</p><p>• Greeting guests warmly while ensuring office security through adherence to safety procedures</p><p>• Assisting staff with travel arrangements and expense submissions</p><p>• Providing support for scanning, copying, and printing tasks, as well as organizing and maintaining office files, electronic documents, logs, and other reports</p><p>• Providing administrative support to senior leadership, managing schedules and calendars, and tracking ongoing commitments and upcoming deadlines</p><p>• Supporting business leaders with reports on utilization, business development, and fleet management</p><p>• Assisting project teams by creating, reviewing, and finalizing deliverables, including memos, letters, correspondence, meeting minutes, submittal packages, qualification packages, proposals, and reports using Microsoft Word, Excel, and PowerPoint</p><p>• Assisting the administrative team and project managers with archiving project records</p><p>• Supporting the Office Safety and Environmental Coordinator with the administration of day-to-day safety activities, and distributing of Health, Safety, Security, and Environment Program documents.</p> Administrative Assistant We are on the lookout for a diligent Administrative Assistant for our team based in Lebanon, Indiana, within the Manufacturing industry. The role offers a short term contract employment opportunity and entails a blend of administrative tasks including data entry, customer interaction, and file maintenance.<br><br>Responsibilities<br><br>• Accurately entering and updating data in the system<br>• Engaging with customers to update records<br>• Handling a few incoming calls and addressing customer queries<br>• Utilizing Microsoft Excel and Microsoft Outlook to manage data and communication<br>• Monitoring and maintaining customer accounts<br>• Delivering high-quality customer service Administrative Assistant We are offering a short term contract employment opportunity in the manufacturing industry, located in Lebanon, Indiana, United States. Specifically, we are seeking an Administrative Assistant to join our team. <br><br>Responsibilities:<br>• Managing email correspondence with precision and professionalism<br>• Efficiently handling both inbound and outbound calls<br>• Utilizing Microsoft Excel for data analysis and record-keeping<br>• Maintaining organization with Microsoft Outlook for communication and scheduling<br>• Creating and editing presentations using Microsoft PowerPoint<br>• Drafting and editing documents in Microsoft Word<br>• Coordinating and scheduling appointments, ensuring smooth operation of business functions. Executive Assistant <p>We are in the search for an Executive Assistant to join our client's team situated in Carmel, Indiana. This role involves managing high-level administrative tasks for the executive team members. The successful candidate will be adept at schedule management, communication, and providing support to both direct and indirect business partners. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Serve as a liaison to the Board of Directors and senior management teams, prioritizing incoming requests from external customers and making decisions based on their importance.</p><p>• Independently manage communications, including reading, evaluating, responding, forwarding, or deleting as appropriate.</p><p>• Prepare presentations from concepts provided in either written or verbal form using suitable software packages.</p><p>• Handle special projects, initiatives, or responsibilities as assigned by business partners.</p><p>• Maintain a response time within 24 hours, providing clear communication such as acknowledging receipt of requests or confirming completion.</p><p>• Act as the main contact person in the area to build relationships and minimize disruptions for direct and indirect business partners.</p><p>• Manage the availability of business partners for proposed activities, meetings, events, etc., proactively identifying and resolving scheduling conflicts.</p><p>• Organize business partner's time and ensure they are adequately prepared for each day's activities.</p><p>• Coordinate travel details including hotel, ground/air transportation, meeting sites, participants, and itinerary for business partners.</p><p>• Handle email responses and requests for scheduling as needed by the team in an efficient and timely manner.</p> Executive Assistant We are offering an exciting opportunity in Indianapolis, Indiana, for an Executive Assistant to join our team. In this position, you will be tasked with the management of executive schedules, the upkeep of our office environment, and the facilitation of internal communications. The role calls for someone who can thrive in a bustling office setting and handle tasks with precision and promptness.<br><br>Responsibilities<br>• Administer executive calendar and email communications to ensure efficient and prompt responses<br>• Oversee the presentability of the office space, maintaining cleanliness and organization<br>• Procure and manage office supplies as needed to ensure smooth operation of the office<br>• Establish and manage the workspace for new employees, including necessary tech setup<br>• Handle the operation and maintenance of office equipment, such as the copier<br>• Plan and order holiday gifts and other similar tasks as required<br>• Adapt to the fast-paced office environment and contribute to its growth. Office Administrator <p>We are in need of an Office Administrator to join our team in Brownsburg, Indiana. The primary function of this role is to oversee the management of facilities and office spaces. </p><p><br></p><p>Responsibilities: </p><p><br></p><p><strong>Clerical Duties:</strong></p><ul><li>Act as the primary point of contact for office administration and clerical support.</li><li>Manage office scheduling, correspondence, and communication, including responding to incoming emails, phone calls, and drop-ins.</li><li>Maintain and organize physical and digital filing systems to ensure efficient information retrieval and compliance.</li><li>Maintain inventories of office supplies and order when necessary to ensure staff productivity.</li></ul><p><strong>Facilities Duties:</strong></p><ul><li>Oversee the maintenance of office infrastructure, coordinating with vendors and addressing facilities-related issues.</li><li>Ensure adherence to health and safety regulations, including basic building compliance and emergency preparedness guidelines.</li><li>Report and resolve any building maintenance needs, such as plumbing, electrical, or HVAC issues, while liaising with vendors as required.</li><li>Conduct regular office walkthroughs to verify cleanliness, security, and general upkeep.</li></ul><p><strong>General Responsibilities:</strong></p><ul><li>Collaborate with leadership and teams to communicate office procedure updates or policy changes effectively.</li><li>Provide backup to other administrative and operational functions when needed, such as assisting with recruiting.</li><li>Support onboarding processes for new hires by creating a welcoming environment, coordinating desk setup with IT, and providing office tours.</li><li>Assist management with ad-hoc projects and administrative requests.</li></ul><p><br></p> Office Coordinator We are actively searching for an Office Coordinator to join our team located in INDIANAPOLIS, Indiana. The primary function of this role is to manage front desk operations, coordinate administrative tasks, and maintain customer service standards in a fast-paced setting. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Handling inbound calls and responding to customer inquiries with professionalism and efficiency.<br>• Coordinating and scheduling travel arrangements for mechanics as required.<br>• Performing administrative duties such as maintaining accurate customer records and processing credit applications.<br>• Overseeing and managing social media accounts to ensure active and engaging online presence.<br>• Conducting timely coordination for reimbursements to ensure smooth financial operations.<br>• Ensuring a well-organized front desk, offering exceptional customer service.<br>• Utilizing strong communication skills to facilitate effective calendar management.<br>• Conducting receptionist duties with a keen focus on maintaining a friendly and efficient office environment.<br>• Exhibiting strong administrative skills to ensure the smooth running of office operations. Human Resources (HR) Assistant <p>We are seeking a diligent <strong>PART-TIME </strong>Human Resources (HR) Assistant to join our team in the food industry located in Whitestown, Indiana. This position offers a contract with potential for permanent employment and will involve tasks such as system uploads, event assistance, and compliance with Good Manufacturing Practice (GMP) guidelines. You will be required to transition from paper files to electronic and spend some time on the production floor. <strong>This role will require 2-3 days per week.</strong></p><p><br></p><p>Responsibilities:</p><p>• Transitioning paper files to electronic, maintaining a strong focus on accuracy and organization</p><p>• Assisting in the planning and decoration of company events</p><p>• Utilizing HRMS for various HR-related tasks</p><p>• Conducting background checks as part of the recruitment process</p><p>• Providing excellent customer service, handling inquiries and resolving issues promptly</p><p>• Adhering strictly to Good Manufacturing Practice (GMP) guidelines, particularly when on the production floor</p><p>• Uploading various documents into the system, ensuring accuracy and efficiency</p><p>• Occasionally being present on the production floor, adhering to safety protocols including the no-jewelry rule.</p> Operations Administrator <p>We are offering an exciting opportunity for an Administrative Operations Specialist in Noblesville, Indiana. The role involves a wide range of responsibilities within the corporate marketing field, with a focus on maintaining the company's online presence, planning and executing events, and managing marketing budgets. This job function is crucial in maintaining the company's image and fostering client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the company's image across all communication platforms, including social media, website, and email.</p><p>• Plan and host corporate events and seminars, ensuring a positive representation of the company.</p><p>• Implement strategies for events, seminars, and outings in line with the company's objectives.</p><p>• Develop and monitor the annual marketing budget, ensuring that all expenditures are within the allocated funds.</p><p>• Preserve a record of completed projects, including photos and client recommendations.</p><p>• Support project management staff by maintaining a comprehensive record of project information and costs for future reference.</p><p>• Store a library of technical specifications and coordinate with project management staff for updates.</p><p>• Track project progress and make projections to help with future planning.</p><p>• Assist with prequalification processes for all projects and clients.</p><p>• Prepare and deliver presentations for seminars and events.</p>