We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position involves supporting the Single Family Lending team through a variety of administrative and sales-related tasks, all while delivering exceptional customer service. The ideal candidate will be highly organized, proactive, and adept at managing multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to the Single Family Lending team by managing schedules, coordinating meetings, and maintaining accurate records.<br>• Handle sensitive client information with discretion and ensure compliance with confidentiality standards.<br>• Serve as the first point of contact at the front desk by greeting clients, accepting deliveries, and addressing inquiries.<br>• Respond to client questions and concerns via email, phone, and other communication channels.<br>• Perform accurate data entry into company systems to maintain up-to-date and reliable information.<br>• Organize and prepare materials for outreach events, presentations, and team meetings.<br>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.<br>• Schedule appointments and manage calendars effectively to maximize productivity.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-Permanent position offers an excellent opportunity to contribute to the smooth operation of our office while supporting multiple departments. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date records of equipment financing applications, contracts, and client information in company databases.<br>• Organize and manage loan and lease applications by reviewing documents for completeness and forwarding them to appropriate teams.<br>• Schedule and coordinate meetings, client appointments, and team events, ensuring all necessary materials are prepared in advance.<br>• Perform general office tasks such as drafting correspondence, managing incoming and outgoing mail, maintaining office supplies, and filing documents.<br>• Assist the sales team by preparing proposals, tracking pending deals, and generating reports to monitor application progress.<br>• Safeguard sensitive client and financial information by adhering to company policies and compliance requirements.<br>• Collaborate on special projects assigned by management, which may include audits, training programs, or process improvement initiatives.
<p><strong>Position Summary</strong>: </p><p><br></p><p>We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><br></p><p><strong>Job Tracking and Document Management</strong></p><ul><li>Track hours for jobs, create check sheets, e-file them, and maintain stocked copies.</li><li>File and organize incoming paperwork to ensure accessibility and consistency.</li></ul><p><strong>Purchase Order and Vendor Coordination</strong>:</p><ul><li>Pull specific purchase orders as needed for operations and technicians.</li><li>Call vendors to request invoice copies and research purchase orders (POs).</li></ul><p><strong>Invoice Processing</strong>:</p><ul><li>Process incoming invoices from technicians and accounting.</li></ul><p><strong>Administrative Assistance</strong>:</p><ul><li>Backup dispatching and payroll processes as needed.</li><li>Prep materials and labor transfers.</li><li>Process approved vacation requests.</li></ul><ol><li><strong>Customer and Technician Support</strong>:</li></ol><ul><li>Send warranty letters to customers.</li><li>Pull purchase orders for technicians and create work orders.</li><li>Order parts for technicians on spot numbers.</li></ul><p><strong>Logistics and Document Handling</strong>:</p><ul><li>Check mailboxes, manage packing slips, and e-file them for tracking.</li><li>Send out gas receipts for technicians.</li><li>Enter new equipment data into company software (e.g., AS400).</li><li>Track warehouse refrigerant disbursements via spreadsheets and AS400.</li></ul><p><br></p>
We are looking for a proactive and organized Office Assistant to join our team in Indianapolis, Indiana. This is a long-term contract position suitable for someone who enjoys supporting a dynamic office environment and ensuring smooth daily operations. The role requires attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Coordinate weekly catering and lunch orders for the office.<br>• Manage the procurement of office supplies to ensure adequate inventory levels.<br>• Prepare and submit expense reports accurately and in a timely manner.<br>• Arrange and set up conference rooms for staff meetings and lunch events.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Scan and organize documents to maintain digital and physical records.<br>• Assist with general clerical tasks to support office operations effectively.<br>• Ensure conference rooms are cleaned and reset after meetings or events.<br>• Handle parking expense reimbursements for street parking as needed.
We are looking for a detail-oriented Administrative Assistant to support self-discovery and career exploration initiatives in Indianapolis, Indiana. This is a long-term contract position that requires a proactive individual with strong organizational and analytical skills. The ideal candidate will excel in managing data, providing excellent customer service, and working independently to ensure seamless operations.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to maintain and update records efficiently.<br>• Utilize Microsoft Excel to organize, analyze, and present data effectively.<br>• Leverage tools like Mailchimp to support communication campaigns and outreach efforts.<br>• Conduct data analytics to provide insights and support decision-making processes.<br>• Deliver exceptional customer service by responding promptly to inquiries and resolving issues.<br>• Work autonomously, managing multiple priorities and meeting deadlines with minimal supervision.<br>• Assist in the preparation of reports, presentations, and other administrative documents.<br>• Ensure attention to detail in all tasks to maintain high-quality standards.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Adapt to dynamic work requirements while maintaining productivity and focus.
<p>Our client is seeking a highly skilled Executive Assistant to support their CEO. This is a direct hire opportunity with a company known for its innovative approach, high-performance culture, and commitment to excellence.</p><p>This role is ideal for a proactive, resourceful professional who thrives in a fast-paced, dynamic environment and is comfortable supporting high-level leadership with professionalism, confidentiality, and poise.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex travel arrangements, including real-time changes and detailed itineraries</li><li>Coordinate and manage a dynamic calendar, prioritizing both internal and external meetings</li><li>Plan and organize high-level events, client engagements, offsite meetings, and executive functions</li><li>Draft and manage correspondence; monitor and respond to the CEO’s inbox as appropriate</li><li>Prepare and distribute meeting agendas and presentation materials</li><li>Arrange logistics for meetings, conferences, and team offsites</li><li>Notarize documents as needed</li><li>Complete and manage expense reports through Concur</li><li>Maintain contact databases in Outlook and CRM systems</li><li>Track deadlines, follow up on tasks, and manage timelines across projects</li><li>Collaborate closely with other administrative professionals for coordinated support</li><li>Support special projects and strategic initiatives as assigned</li></ul><p><br></p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Indianapolis, Indiana, on a Contract to permanent basis. In this role, you will support various HR functions, such as employee record management, recruitment, and compliance, to ensure smooth department operations. This is an excellent opportunity to contribute to a dynamic team within the healthcare industry.<br><br>Responsibilities:<br>• Maintain accurate records of employee attendance, leave, and other data to ensure seamless payroll processing.<br>• Assist the HR Manager with policy development, recruitment procedures, and salary administration tasks.<br>• Post job openings online, review applications, and coordinate interview schedules.<br>• Organize and facilitate orientation and training programs for new team members.<br>• Manage the HR department’s calendar, including meeting and event coordination.<br>• Ensure compliance with employment laws and labor regulations to maintain organizational standards.<br>• Generate and analyze HR reports to support decision-making processes.<br>• Conduct background checks and verify candidate qualifications during the recruitment process.<br>• Provide exceptional customer service by addressing employee inquiries and concerns.<br>• Support benefits administration and employee engagement initiatives.
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Columbus, Indiana. In this Contract role, you will play a pivotal part in supporting HR operations, ensuring compliance, and maintaining efficient processes. This opportunity is ideal for professionals with over two years of HR experience who thrive in dynamic environments.<br><br>Responsibilities:<br>• Manage and update employee records within HRIS and other human resources software.<br>• Facilitate orientations and onboarding processes to ensure smooth transitions for employees.<br>• Conduct interviews and assist in recruitment efforts, including sourcing and screening candidates.<br>• Oversee and maintain personnel files, ensuring accuracy and adherence to compliance standards.<br>• Coordinate and administer employee benefits programs, including auditing and resolving discrepancies.<br>• Perform background checks and verify employment information as part of the hiring process.<br>• Support corporate recruiting initiatives by collaborating with hiring managers and external partners.<br>• Ensure HR compliance by monitoring processes and updating policies as needed.<br>• Provide exceptional customer service to employees by addressing HR-related inquiries promptly.<br>• Assist with electronic document management and file maintenance to streamline HR operations.
We are looking for a results-driven Assistant Controller to oversee critical accounting functions and ensure the accurate management of financial operations. This role will play a key part in maintaining compliance with financial standards and supporting organizational growth through detailed reporting and analysis. The position is based in Indianapolis, Indiana, and offers an opportunity to contribute to a forward-thinking company dedicated to delivering exceptional value to its customers.<br><br>Responsibilities:<br>• Manage and oversee all general ledger activities, including timely completion of month-end, quarter-end, and year-end close processes.<br>• Prepare journal entries, reconcile balance sheets, and review financial statements to ensure accuracy and compliance.<br>• Supervise and approve the work of accounting staff to maintain high standards within the team.<br>• Monitor financial transactions throughout the month to identify and address deviations from expectations.<br>• Collaborate with cross-functional teams to ensure accurate recording of financial data and adherence to policies.<br>• Develop annual budgets and forecasts to support strategic planning and organizational goals.<br>• Work with external auditors to facilitate efficient audits and ensure all requirements are met.<br>• Ensure compliance with applicable financial standards, regulations, and internal control systems.<br>• Prepare consolidated financial statements, monitor cash flow, and deliver ad hoc analyses as needed.
We are looking for an experienced Assistant Controller to oversee and manage financial operations, ensuring compliance with accounting standards and supporting organizational decision-making. This role will focus on delivering accurate financial reports, maintaining internal controls, and driving efficiency in accounting processes. Based in Columbus, Indiana, this position offers the opportunity to collaborate across departments and contribute to the company’s strategic goals.<br><br>Responsibilities:<br>• Manage daily accounting operations, including accounts payable, accounts receivable, inventory, and banking activities, ensuring timely completion of all tasks.<br>• Oversee monthly close processes by recording journal entries and preparing account reconciliations, with a focus on bank accounts.<br>• Develop and maintain cash flow management tools to support financial planning and operational efficiency.<br>• Coordinate with external auditors and tax advisors to meet compliance requirements and deadlines.<br>• Prepare and submit tax declarations and statutory filings in accordance with regulatory standards.<br>• Implement and monitor internal controls to ensure adherence to accounting policies and procedures.<br>• Lead budgeting and financial planning activities to align with organizational objectives.<br>• Collaborate with cross-functional teams to support business initiatives and improve financial outcomes.<br>• Assist with audits, banking relationships, and insurance-related matters.<br>• Identify opportunities to enhance accounting systems and processes for greater accuracy and efficiency.
We are looking for an Administrative Coordinator to join our team in Columbus, Indiana. In this Contract-to-Permanent position, you will provide essential administrative support to the Leave & Accommodation Management Team, ensuring smooth operations and effective communication. This role is ideal for someone with a strong attention to detail and the ability to manage multiple tasks in a dynamic environment.<br><br>Responsibilities:<br>• Prepare and generate reports to support departmental needs.<br>• Oversee inventory and ensure supplies are adequately stocked.<br>• Create and maintain electronic files for accurate record-keeping.<br>• Organize and distribute incoming mail to appropriate team members.<br>• Provide assistance with various projects as assigned.<br>• Participate actively in team meetings to enhance collaboration.<br>• Perform additional duties as needed to support the team.<br>• Ensure compliance with policies and procedures related to leave and accommodations.<br>• Collaborate with vendors to maintain effective relationships and streamline processes.
We are looking for a detail-oriented Customer Service Representative to join our team in Indianapolis, Indiana. This is a Contract to Permanent position where you will play a key role in assisting clients by addressing their questions and concerns in a high-volume call center environment. This on-site role requires excellent communication skills, the ability to multitask, and a consistent work schedule.<br><br>Responsibilities:<br>• Respond to incoming client calls, providing accurate information and addressing concerns with professionalism.<br>• Record detailed notes during client interactions and input information into forms for attorney and legal assistant follow-up.<br>• Maintain effective communication by typing and documenting while actively engaging with clients during calls.<br>• Set clear expectations with clients regarding next steps and timelines for their inquiries.<br>• Manage occasional in-office interactions with visiting clients and handle daily mail and deliveries efficiently.<br>• Schedule and confirm appointments as needed to ensure smooth workflow.<br>• Collaborate with team members to maintain a supportive and organized work environment.<br>• Utilize Microsoft Excel, Word, and other tools to complete administrative tasks accurately.<br>• Handle email correspondence and follow-ups promptly to address client needs.
