84 results for Administrative Coordinator in Hyattsville, MD

Administrative Coordinator A life insurance company is seeking a detail-oriented professional to assist their claims department with various clerical tasks. This person will be reviewing various claims and reaching out to customers who have not heard a decision from us in ten days, sending mail out, following up with customers, and general administrative functions. This role requires strong attention to detail, excellent time management skills, and organizational skills. A background in life insurance is a plus!

Administrative Coordinator We are in search of an Administrative Coordinator to join our team in the healthcare industry. The position is located in Manassas, Virginia, and will require on-site presence. The role primarily involves administrative coordination for the admissions department, demanding strong organizational skills and an ability to communicate effectively. This role offers a short term contract employment opportunity. Responsibilities: • Utilize Microsoft Office Suite to perform a variety of tasks • Manage a high volume of inbound calls, providing information and assistance to callers • Document interactions, actions, and decisions for reference and record-keeping • Execute data entry tasks with high accuracy and attention to detail • Maintain and update customer records as necessary • Follow-up on outstanding matters and ensure resolution • Employ basic office skills to support administrative functions • Communicate effectively with internal and external stakeholders.

Administrative Coordinator We are offering a contract opportunity for an Administrative Coordinator based in Manassas, Virginia. The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department. This is an immediate start. What you get to do every single day: •Efficiently manage scheduling and calendar activities for the department.• Respond and handle different types of inquiries and correspondence.• Direct telephone calls proficiently while providing preliminary information as required.•Coordinate travel arrangements when necessary.•Act as the primary contact for the department with both internal departments and external organizations.•Prepare and process various forms, records, and reports related to administrative functions.•Monitor budget documents and purchase orders and prepare expense reports and invoices.•Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings.•Resolve inquiries relating to established policies and procedures, escalating issues when necessary.•Order supplies, prepare attendance forms, and submit work orders for the department.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Herndon, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations. Responsibilities:• Providing administrative support to executives through effective calendar management and meeting scheduling.• Ensuring efficient day-to-day office operations and providing necessary support to the leadership team.• Coordinating travel arrangements for executives and team members as required.• Communicating with various internal and external stakeholders, acting as a liaison for the team.• Assisting a team of Executive Assistants, providing help and support as needed.• Utilizing Microsoft Excel to maintain and manage various data and records.• Scheduling appointments and managing executive calendars to optimize workflow.• Assisting in various administrative tasks as required to support the overall function of the office environment.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Manassas, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. Responsibilities:•Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status•Provide ad-hoc administrative assistance as required.•Take charge of filing duties to keep all documents properly managed.

Administrative Assistant (Sales) We are in search of an Administrative Assistant (Sales) to join our team based in Vienna, Virginia. The selected candidate will be primarily tasked with customer service-related duties in a sales setting. Responsibilities: • Provide exceptional customer service to our clients and stakeholders • Handle customer inquiries promptly and professionally • Keep track of customer accounts and perform necessary actions when required • Ensure customer credit applications are processed accurately and expediently • Uphold the accuracy of customer credit records at all times • Support the sales team with administrative tasks as needed.

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in WASHINGTON, District of Columbia. In this role, you will be providing administrative support to various teams within our organization, managing multiple calendars, and handling a variety of tasks related to office management. Responsibilities: • Efficiently manage and coordinate schedules for several teams, including handling schedule changes and conflicts • Accurately process speaker forms and assist with vendor inventory as part of project management duties • Develop and distribute slide decks and other content to support team communication • Answer inbound calls and handle queries as part of the general office support duties • Maintain a detail-oriented office environment by keeping common areas tidy and coordinating catering for meetings • Manage and maintain the CRM system to ensure accurate records • Use Concur for travel and expense management • Provide customer service by answering queries and managing customer relationships • Utilize excellent communication skills to liaise with members and their assistants • Maintain and manage calendars for four senior leaders, ensuring all appointments and meetings are scheduled and conflicts are resolved.

Administrative Assistant Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Our client, a well-established and highly respected CPA firm, is looking for an experienced Administrative Assistant to play a key role during the exciting and bustling tax season! In this position, you’ll be at the heart of the action, ensuring smooth operations, supporting the team, and providing exceptional service to clients.As the Administrative Assistant, you’ll make an immediate impact by streamlining office workflows, handling critical tax season documentation, and helping to deliver outstanding client experiences. Whether it’s coordinating schedules, organizing client files, or assisting with tax reports, your contributions will be essential in helping the firm navigate the busiest time of the year.<ul><li>Administrative Support for Senior Staff: Assist with tax season workflows by handling administrative requests from senior tax professionals, ensuring all tasks are prioritized and completed efficiently.</li><li>Scheduling and Coordination: Manage appointment scheduling for client consultations, tax preparation meetings, and internal team coordination, optimizing time and resources during the busy tax season.</li><li>Client Communication: Provide exceptional service to clients, responding to inquiries via phone and email regarding tax preparation processes, documentation requirements, and scheduling.</li><li>Document Preparation and Management: Prepare, assemble, and review tax documentation packets for clients, ensuring all forms are complete and accurate before submission. Organize and maintain electronic and physical files for quick retrieval.</li><li>Tax Season Reporting Support: Assist with the preparation and distribution of regularly scheduled tax-related reports, including tracking client progress and deadlines.</li><li>Tax Document Filing and Organization: Scan, print, and file critical client documents, including tax returns, financial statements, and other sensitive materials, adhering to firm policies and confidentiality agreements.</li><li>Client Meeting Coordination: Arrange logistics for client meetings, including confirming times, preparing materials, and ensuring clients have all necessary documentation for their appointments.</li><li>Compliance and Industry Regulations: Stay informed on IRS and tax-related regulations, ensuring the firm’s processes and client documentation are in compliance with current tax laws.</li><li>Data Entry and Account Management: Assist in managing client accounts, entering relevant data into tax preparation software and databases, and ensuring accuracy for all filings and reports.</li><li>Support for Tax Professionals: Provide ongoing administrative support to tax preparers, auditors, and other staff, including task coordination, filing, and any additional duties as assigned.</li></ul>

Bilingual Administrative Assistant We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. This is an opportunity to join our client's dynamic team in the higher education industry. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ol><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ol>

Part-time Administrative Assistant Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Reston, Virginia. As a Part Time Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Manage front office reception and efficiently handle incoming telephone calls.• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. • Oversee the processing of incoming U.S. Mail and inter-office mail.• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Assist in the preparation and processing of purchase orders.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Part-time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Chantilly, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This is a contract position. Responsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant within our team based in Fairfax, Virginia. Our industry requires a detail-oriented individual who can manage front office operations and support our sales and service personnel. This role involves substantial interaction with various stakeholders, hence necessitating a high degree of organization and communication skills. Responsibilities: • Answering incoming calls and responding to customer inquiries promptly • Facilitating trade show registrations and managing logistics • Overseeing general office management tasks to maintain an organized and efficient workplace • Tracking expense reports and conducting some purchasing duties • Utilizing Microsoft Office and other software to maintain accurate records and process customer applications • Providing support to field sales and service personnel • Ensuring clear and effective communication with a broad territory of clients and stakeholders • Utilizing internal databases and Quickbooks, with the openness to learn new software systems • Commuting to the workplace, located near GMU, using personal transportation.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in a confidential location. The role is within the industry and will involve various administrative and customer service tasks. Responsibilities: • Efficiently process customer credit applications. • Ensure the accuracy of customer credit records. • Handle inbound and outbound calls, providing excellent customer service. • Maintain logs and records, tracking all necessary information. • Compile and manage transactions, ensuring data integrity. • Manage email correspondence, ensuring timely and accurate responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for various tasks. • Schedule appointments and meetings as necessary. • Distribute badges to guests, ensuring security protocols are followed. • Perform various administrative duties as required.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the landscaping industry based in Owings Mills, Maryland. As an Administrative Assistant, your key responsibilities will be to manage client interactions, handle administrative tasks, and support the sales team. Responsibilities: • Attend to and follow-up on voicemails from clients. • Sort through incoming mail and distribute it accordingly. • Handle incoming and outgoing phone calls, ensuring they have experience in and directed. • Schedule meetings and follow-ups as per requirements. • Perform general administrative tasks to ensure smooth operations. • Maintain an organized filing system for easy accessibility of documents. • Provide support to the sales team as required. • Update payment details and keep track of financial transactions. • Use Microsoft Office tools (Word, Excel, PowerPoint and Outlook) for data entry and email correspondence. • Schedule appointments using Microsoft Outlook, ensuring efficient time management.

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This part time position hours are 8:30 am to 1:30 pm from Monday to Thursday and is an immediate start.Responsibilities: • Manage front office reception and efficiently handle incoming telephone calls. • Oversee the processing of incoming U.S. Mail and inter-office mail• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Front Desk Coordinator We are in the Information Technology industry and are situated in Herndon, Virginia. We are looking for a Front Desk Coordinator. As a Front Desk Coordinator, you will be the first point of contact for our company, offering administrative support across the organization. This position offers a short term contract employment opportunity. Responsibilities • Answer and direct phone calls in a polite and friendly manner • Welcome visitors and direct them to the appropriate department or person • Perform administrative duties such as filing, typing, copying, binding, scanning etc. • Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer • Keep detailed and accurate records of visitor requests and of calls received • Receive deliveries; sort and distribute incoming mail • Maintain a safe and clean reception area • Coordinate mail flow in and out of the office • Use Microsoft Excel, Microsoft Word, and Microsoft Outlook for data entry • Provide excellent customer service • Scheduling appointments

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team situated in Reston Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position. You will be working Monday to Thursday from 8:30 am to 5 pm and off on Fridays. This is an immediate start.Responsibilities: • Handling communication through phone calls and scheduling appointment• Filing and organizing charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Implementing basic office skills to effectively perform daily tasks and duties.

Personal Assistant We are offering an exciting opportunity for a Personal Assistant to join our team based in Reston, Virginia. This role primarily involves administrative tasks, customer service, and operations in the industry. Responsibilities: • Manage and maintain calendars efficiently, ensuring all appointments and meetings are updated • Handle billing functions using tools such as Excel and bill.com • Provide comprehensive administrative assistance, including managing correspondence and scheduling meetings • Arrange travel for staff members, including booking flights, accommodations, and creating itineraries • Utilize Microsoft Word and other software for various administrative tasks • Monitor and process customer inquiries, ensuring they are handled promptly and effectively • Maintain accurate customer records, updating as necessary.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Stevensville, Maryland, United States. The role primarily involves managing office tasks, ensuring efficient operation of the office, and providing support to our team. Responsibilities: • Handle and distribute incoming deliveries as the primary contact at the front desk • Answer inbound calls and respond to queries promptly • Ensure office supplies are well-stocked and place orders when necessary • Conduct regular filing to maintain organized and up-to-date records • Dispatch swag boxes to newly hired personnel in a timely manner • Visit the post office for mail dispatch and collection as required • Open, scan, and distribute mail to the relevant personnel efficiently • Carry out any other assigned duties as needed, demonstrating the ability to work independently with minimal supervision.

Legal Assistant Overview: We are seeking a highly organized and detail-oriented Legal Administrative Assistant with 5+ years of experience to join our team. The ideal candidate will provide high-level administrative support to attorneys and legal teams, ensuring the efficient operation of the legal office. In this role, you will be responsible for managing legal documentation, coordinating schedules, facilitating communication, and contributing to the success of the firm with professionalism and discretion. Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to attorneys and legal professionals, including drafting correspondence, reports, and legal documents. Document Management: Prepare, proofread, and format legal documents such as contracts, briefs, pleadings, and memos while ensuring accuracy and compliance with formatting standards. File Maintenance: Manage physical and electronic filing systems, ensuring accurate organization and quick retrieval of documents for ongoing and archived cases. Calendar Management: Maintain schedules for attorneys, including appointments, meetings, court dates, and deadlines, while prioritizing and making necessary adjustments as conflicts arise. Client Interaction: Serve as a point of contact for clients, opposing counsel, and vendors to facilitate clear and detail oriented communication. Research Assistance: Conduct basic legal research, including locating case law or procedural rules, when requested by attorneys. Billing and Expense Management: Assist with the preparation and processing of client invoices, expense reports, and time tracking to ensure accurate billing. Meeting Coordination: Organize internal and external meetings, including preparing agendas, booking conference rooms, and handling follow-ups. Confidentiality Compliance: Maintain strict confidentiality with sensitive client and firm information. Ad Hoc Duties: Provide support on special assignments and projects as needed by the legal and administrative teams. Qualifications and Skills: 5+ years of experience as a Legal Administrative Assistant, Legal Secretary, or in a similar legal support role. Proficiency in legal terminology, procedures, and document standards. Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and practice management or document management systems. Strong written and verbal communication skills with a keen eye for detail. Ability to multitask, prioritize deadlines, and work in a fast-paced environment. Experience with e-filing procedures in state and federal courts. Familiarity with billing software such as Clio, Time Matters, or similar platforms is a plus. High level of professionalism, discretion, and client service skills. Associate’s degree or higher preferred; certification as a Legal Secretary or equivalent is a plus.

Sr. Accountant Are you a driven, organized, detail-oriented Senior Accountant with sharp analysis skills? If that sounds like you, then we should talk. My client is looking for a Senior Accountant who will play a key role in ensuring the smooth running of their finances. Reporting directly to the Senior Controller, this position will not only have significant exposure to the EVP of Finance and the Chief Financial & Administrative Officer but will also have the opportunity to drive positive results across the team. The Senior Accountant will be on site for the first 90 days and then transition to 4 days in-office and 1 day work from home. If you are a highly motivated and driven individual looking to work in a complex structure that rewards high performers, please apply.Key Responsibilities:General Ledger: <ul><li>Assist in the month-end closing process, reconcile assigned accounts, and prepare and post general journal entries.</li></ul>Financial Reporting & Analysis: <ul><li>Assist in preparing monthly financial statements, revenue, and expense analysis, and year-end audit.</li><li>Perform financial analysis and assist with the annual budget.</li></ul>General Department Responsibilities:<ul><li>Prepare schedules, research issues, and work collaboratively with staff accountants, accounts payable personnel, controllers, and accounting systems staff.</li><li>Undertake special projects and show the ability and initiative to be a team player.</li><li>Occasionally assist in training new employees.</li></ul>Please apply directly to this job post for consideration. If you have additional questions, please contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074

Executive Assistant We are looking for an Executive Assistant who will provide a high-level of administrative support to top executives in an organization. This is contract position based in the Herndon, Virginia and you will work Monday to Friday. Key responsibilities may include: · Managing calendars, emails, and appointments· Preparing reports, presentations, and other business documents.· Planning meetings, events, or conferences, including logistics, catering, and material preparation.· Conducting research and preparing relevant materials for executive briefings.· Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.

Legal Assistant Position: Personal Injury Legal Assistant Position: Fairfax, VA Description: Our client, a prominent law firm, is looking to bring on an experienced Legal Assistant to for their Personal Injury practice group. This role is ideal for candidates with strong litigation, technical, and administrative skills who can manage the progression of cases, create and maintain electronic files, and prepare and process complex legal documents, correspondence, and memoranda. Responsibilities:• Draft and prepare legal documents for state and federal court filings, including discovery requests/responses, pleadings, motions, and letters.• Handle e-filing in state and federal courts.• Schedule meetings and appointments, maintain attorney calendars, and manage contact information.• Conduct new client intake, handle time entry and billing, and organize file maintenance using the firm’s electronic records management system.• Coordinate attorney travel and expense reimbursement. Requirements:• Minimum of 5 years of legal assistant experience, with a focus on personal injury litigation.• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with e-filing systems, document management, and time/billing systems.• Strong communication, organizational, and client service skills.• Attention to detail, including accurate spelling, grammar, and proofreading.• Ability to work effectively in a team-oriented environment. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanant Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant, located in Rockville, Maryland. The role is based in the industry and will involve providing high-level administrative support to teams and executives. Responsibilities: • Assisting with the coordination of travel arrangements, both detail oriented and personal. • Managing and maintaining various calendars using tools such as Google Calendar and Microsoft Outlook. • Setting up and cleaning up the conference room for meetings and visits. • Providing administrative support for special projects. • Scheduling meetings, ensuring there are no conflicts with other appointments. • Creating and managing spreadsheets for various administrative tasks. • Handling communications via different platforms such as Outlook, Google Suite, and Slack. • Assisting with vendor or visitor meetings, ensuring all necessary arrangements are in place. • Utilizing skills in Concur, Calendar Management, and Communication to effectively carry out duties. • Coordinating and booking travel arrangements as per the requirements.