8 results for Executive Assistant in Hudson, NY

Administrative Assistant

Albany, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Albany, New York. In this role, you will provide comprehensive support to senior staff and ensure smooth office operations. This is a long-term contract position, ideal for someone who thrives in a dynamic and fast-paced environment. Responsibilities: • Coordinate and schedule meetings for senior staff to ensure effective time management. • Process incoming mail, handle faxing requirements, and manage photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems for efficient document retrieval. • Draft and prepare thorough correspondence, including letters and reports related to incidents and complaints. • Oversee daily office operations, providing support to senior management as required. • Adapt to changing priorities by completing ad hoc assignments in a timely manner. • Assist in orienting and training other support staff to ensure consistency in administrative processes.
2026-03-10T00:00:00Z

Administrative Assistant

Troy, NY
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Troy, New York. This position requires a detail-oriented individual with strong organizational and communication abilities, as well as proficiency in database management and customer service. Ideal candidates will thrive in a dynamic office environment and demonstrate a proactive approach to supporting various departments. Responsibilities: • Maintain, update, and input data across multiple database systems with accuracy and efficiency. • Extract and organize data from various systems to produce clear and actionable reports. • Provide support in time and attendance tracking, ensuring accurate record-keeping. • Develop and communicate departmental reports and policies to relevant stakeholders. • Perform general office and clerical tasks, including assisting other departments as needed. • Conduct research and contribute to the development of departmental initiatives. • Deliver exceptional customer service to students and staff, addressing inquiries and resolving issues effectively. • Serve as a reliable point of contact for inbound calls and reception duties, ensuring clear and effective communication at all times.
2026-02-25T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Job Title: Administrative Assistant (Temp-to-Perm)Location: Albany, NYSchedule: Full-Time | Temp-to-PermanentOrganization Type: Nonprofit Position Overview:A large nonprofit organization is seeking a reliable and detail-oriented Administrative Assistant for a full-time, temp-to-permanent opportunity in Albany, NY. This position will report directly to the District Manager and work closely with regional staff to support daily operations. The role focuses on administrative coordination, data accuracy, and maintaining account records within internal systems. The ideal candidate thrives in a collaborative environment and is comfortable managing clerical tasks, data entry, and system updates. Key Responsibilities:<ul><li>Provide comprehensive administrative and clerical support to the District Manager and regional staff</li><li>Perform accurate data entry and maintain account records within the internal portal and Microsoft Dynamics platform</li><li>Verify and update account information to ensure accuracy and completeness</li><li>Review and clean up existing accounts and resolve discrepancies as needed</li><li>Conduct outbound calls to verify information and obtain required details</li><li>Support program operations through document management, reporting, and general administrative tasks</li><li>Assist with maintaining organized electronic records and ensuring data integrity</li></ul>
2026-02-27T00:00:00Z

Administrative Assistant

Poughkeepsie, NY
onsite
Temporary
20 - 21 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant who will also provide essential support to our Human Resources function. This role is ideal for someone who excels in a fast‑paced environment, communicates effectively, and enjoys being a central point of coordination for both administrative operations and employee support.
2026-03-06T00:00:00Z

Accounting Assistant

Albany, NY
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-02-20T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-02-06T00:00:00Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-02-27T00:00:00Z

Administrative Assistant/Sales Coordinator

Albany, NY
onsite
Contract / Temporary to Hire
22 - 24 USD / Hourly
We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world’s leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment. Responsibilities:• Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.• Maintain client information, leads, and account details in internal systems with precision.• Assist sales managers in preparing proposals, contracts, and essential sales documentation.• Facilitate client communications, including follow-ups and confirmations, as directed.• Coordinate event-related sales activities, such as site visits and client meetings.• Manage calendars, schedule meetings, and organize appointments for Sales team members.• Arrange travel plans and itineraries for team members when required.• Perform accurate data entry, reporting, and document management to support sales operations.• Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.• Collaborate with internal departments to support group bookings, events, and special programs.
2026-03-05T00:00:00Z