18 results for Jobs in Florida, MA

Office Manager We are presenting an opportunity for an Office Manager to join our team, located in Watervliet, New York. As an Office Manager, your role will entail managing various administrative tasks, such as accounts payable and receivable, job costing, payroll, and enhancing company policies. This role offers a contract to hire employment opportunity and is an integral part of maintaining the smooth operations of our organization. Responsibilities• Manage accounts payable and receivable to ensure accurate and timely payment processes• Conduct job costing to maintain a clear understanding of project budgets and financial status• Generate comprehensive reports to provide insights into financial operations• Administer payroll operations to ensure employees' salaries are processed accurately and on time• Assist in the development and implementation of company policies and procedures to improve operational efficiency• Foster team engagement through the organization of training and team activities• Oversee the management of the company's social media and website to maintain a strong online presence• Utilize Sage Intacct and Timberline software to streamline accounting processes If you'd like to learn more or think this job would be to right fit for you, call Mary Christman or Gabrielle Maisonet at 518-462-1430. We look forward to hearing from you!

Accountant - Entry Level We are seeking an Accountant - Entry Level to join our team in the construction industry, based in West Springfield, Massachusetts. This role offers a long-term contract employment opportunity. As an Accountant - Entry Level, you will be responsible for executing various accounting functions, handling account reconciliations, and managing job cost. You will also be involved in account coding, working with accounting software systems, and dealing with ERP solutions. Responsibilities • Execute diverse accounting functions to ensure financial accuracy • Handle account reconciliations to confirm the accuracy of transactions • Manage job cost to track project expenses • Perform account coding for proper allocation of expenses • Work proficiently with accounting software systems for efficient financial management • Utilize ERP solutions to streamline and integrate various business processes • Resolve accounting discrepancies and irregularities promptly • Ensure all financial records are maintained in compliance with accepted policies and procedures • Assist in financial audits and implement audit recommendations • Keep up-to-date with financial policies, regulation, and legislation.

Operations Coordinator Robert Half is partnering with a company in the Capital Region! We are seeking an Operations Coordinator. This role will require you to be highly organized, detail-oriented, and capable of efficiently handling customer applications, maintaining customer records, and resolving inquiries. You will be working in the construction industry, focusing on ensuring efficient coordination of daily operations, customer interactions, equipment scheduling, and project logistics. Responsibilities: • Oversee the management of multiple daily jobs simultaneously, ensuring exceptional accuracy and attention to detail• Deliver outstanding customer service, interacting with customers and employees both over the phone and in person• Demonstrate strong problem-solving skills to address and resolve challenges in a timely manner• Handle the completion and submission of DOT oversized load permit applications, ensuring compliance with all regulations• Oversee the scheduling and dispatching of equipment and personnel to job sites, ensuring efficiency and timeliness• Prepare customer quotes, follow up to obtain signed quotes, and track the progress of projects• Coordinate the scheduling and oversight of equipment maintenance and inspections to ensure operational readiness• Monitor and document equipment deliveries to the yard, verifying their accuracy and timeliness

Accounts Payable Coordinator Job Summary:We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our client’s team on a temporary basis, with the opportunity to go permanent. This role is responsible for processing invoices, managing vendor payments, and providing administrative support. The ideal candidate will have experience with accounts payable functions and general office administration. Key ResponsibilitiesAccounts Payable:<ul><li>Sort invoices into categories.</li><li>Process weekly invoices, verifying details and codes are correct</li><li>Print and distribute weekly checks.</li><li>Retrieve invoices from the AP email, code, scan, and enter them into pending approval.</li><li>Review approved invoices, verify changes, and transfer them from pending status to open files for scheduled payment.</li><li>Prepare payments by pulling approved invoices, printing checks, and attaching check stubs for signatures.</li><li>Mail checks and file backup documents appropriately.</li><li>Respond to vendor emails and inquiries.</li><li>Reconcile vendor statements with QuickBooks; investigate discrepancies and request missing invoices.</li><li>Monitor Wex card transactions and match receipts to statements.</li><li>Process tax adjustments and ensure timely payments to NYS.</li><li>Assist the Project Administrator with copies of checks needed for billing purposes.</li><li>Support Project Managers by providing copies of invoices or tickets needed for vendor collection calls.</li><li>Complete and submit credit applications for vendors.</li><li>Maintain and update the tax direct spreadsheet.</li><li>Provide tax-exempt certificates to vendors upon request.</li><li>Enter and process payments for monthly leases and rent.</li></ul>Office Administration:<ul><li>Open and distribute mail.</li><li>Review and distribute hired packets for accuracy.</li><li>Answer and direct phone calls to appropriate personnel.</li><li>Greet visitors and manage front desk responsibilities.</li><li>Order office supplies for first-floor offices and the maintenance shop.</li><li>Distribute job applications to walk-in applicants.</li><li>Assist the CFO with special projects as needed.</li></ul>

Operations & Billing Administrator We are currently seeking a detail-oriented and highly organized Operations & Billing Administrator to support the operations of our client's Service Department. This role is critical in ensuring smooth coordination between field technicians, office staff, customers, and accounting. Responsibilities:<ul><li>Process purchase orders and billing for the Service Department</li><li>Coordinate with the Service Director on all ongoing service jobs</li><li>Follow up directly with customers regarding outstanding payments</li><li>Collaborate with accounting staff to reconcile vendor invoices</li><li>Serve as a liaison between service technicians and office personnel</li><li>Review weekly service payroll prior to HR processing</li><li>Draft preventative maintenance service agreements and small job proposals</li><li>Track preventative maintenance schedules and coordinate with technicians for timely service</li><li>Maintain accurate and up-to-date service records on a daily, weekly, and monthly basis</li></ul>

Full Charge Bookkeeper We are in search of a Full Charge Bookkeeper to become a part of our team in Troy, New York. The primary focus of this role will involve handling all aspects of our financial records, including accounts payable, accounts receivable, and payroll. This particular position will have a significant impact on our operations, ensuring all financial transactions are accurately recorded and processed. Responsibilities: • Oversee the Accounts Payable process, including the review of invoices, price and tax adjustments, and the setup of new vendors. • Manage Accounts Receivable by preparing invoices based on sales tax status, customer and job specifics, and tracking down past due items. • Handle Cash Management duties such as reconciling payments, bank statements, and filing tax returns. • Maintain the General Ledger, post adjusting entries, and prepare end of year reports for the accountant. • Oversee Job Costing by reviewing contracts and purchase orders, processing changes into the job folder, and tracking change orders. • Administer Payroll, including the review and entry of weekly payrolls, submission of withholding taxes, and the calculation of prevailing wages. • Manage HR duties such as onboarding new employees, updating employee information, and tracking training needs. • Utilize accounting software systems and tools like Microsoft Excel, ADP - Financial Services, and other computerized accounting systems. • Perform other accounting functions as needed, such as annual budget preparation and cash flow analysis.

Bookkeeper We are offering an exciting opportunity for a well rounded F/C Bookkeeper in the construction industry, located in ALBANY, New York, 12210. This role entails dealing with numerous tasks in a fast-paced construction office environment, including software proficiency, construction familiarity, bookkeeping support, independent work, and team collaboration. Responsibilities:• Efficiently use Sage and QuickBooks software for managing project data, tracking costs, and creating reports• Provide assistance and training to team members on software utilization when required• Demonstrate a clear understanding of construction processes and bidding procedures to support project management tasks• Handle basic bookkeeping tasks, which include accounts payable operations and fundamental construction accounting activities• Work effectively in an autonomous environment, managing multiple tasks with precision and efficiency• Prioritize tasks effectively to meet deadlines• Work collaboratively within a fast-paced construction office environment, contributing to seamless workflow and a positive work culture

Banking Clerk Job Summary:We are seeking a detail-oriented and customer-focused Banking Clerk to assist with essential banking functions on a temporary basis through September/early October. The ideal candidate will have strong multitasking skills and be comfortable working with multiple systems simultaneously. Key Responsibilities:<ul><li>Print, fold, and mail letters and checks</li><li>Set up FedEx labels for outgoing documents</li><li>Handle debit card fraud calls and returned debit card communications</li><li>Process basic banking transactions, including:</li><li>Lowering debit card limits</li><li>Ordering new debit cards</li><li>Issuing checks</li><li>Manage online banking fraud-related calls</li><li>Upload loan documents into internal systems</li></ul>

Audit Staff - Public Regional CPA firm in the Hudson, NY area is seeking a Senior Staff Auditor due to growth and expansion. Reporting to a Partner, job duties include: audit engagements for clients in various industries; general accounting duties; financial statement preparation; adjusting journal entries; bookkeeping tasks; working directly with clients; exposure to the tax field; various other duties as assigned. This firm will interview candidates who have anywhere from 0-5 years of experience ; the level of the position will be commensurate with experience.

Payroll Administrator- Hybrid Job Posting: Payroll Administrator – Healthcare Nonprofit (Springfield, MA)About the Organization: Join a mission-driven healthcare nonprofit making a meaningful impact in the Springfield, Massachusetts community. This organization values teamwork, integrity, and innovation, offering the chance to build a rewarding career while contributing to the greater good.Position Overview: We are seeking a detail-focused Payroll Administrator who will play a crucial role in maintaining and processing employee payroll data, producing reports, streamlining fiscal procedures, and supporting accounting functions such as accounts payable. This is a permanent, direct-hire position that offers a hybrid work model (work from home two days per week) and an excellent benefits package.Responsibilities:<ul><li>Process biweekly payroll using Paylocity software, ensuring accuracy and compliance.</li><li>Maintain employee records and provide payroll-related data reports</li><li>Collaborate with management to streamline and enhance payroll </li><li>Support accounting operations, including accounts payable and other bookkeeping responsibilities.</li></ul>Qualifications:<ul><li>Proven experience handling payroll, with a payroll software</li><li>Familiarity with standard accounting practices and procedures, with experience in accounts payable and bookkeeping.</li><li>Strong attention to detail and organizational skills.</li><li>Understanding of payroll tax laws and up to date on payroll compliance and procedures</li><li>Excellent communication skills to coordinate with multiple departments.</li></ul>Compensation and Benefits:<ul><li>Salary range: $60,000 - $65,000 annually.</li><li>Great benefits package, including health coverage, retirement options, and generous PTO.</li><li>Flexible hybrid work model – work from home two days per week.</li></ul>How to Apply: Please apply or submit your resume via email to Kelsey.Ryan@roberthalf (.com) Make an impact in your community while advancing your career.

Full Charge Bookkeeper/ Staff Accounting Associate Job Title: Full Charge Bookkeeper / Staff Accounting Associate Location: Springfield, MAAbout The Company: Robert Half has partnered with a management company based in Springfield, MA, that is growing and looking to add a Bookkeeper/Staff Accountant to their team. They offer a collaborative, fast-paced environment where you’ll perform accounting and bookkeeping duties for multiple clients while contributing to special projects.Key Responsibilities:<ul><li>Client Accounting : Full-cycle accounting including accounts payable and accounts receivable, bank reconciliations, general ledger duties and assisting with reporting functions. </li><li>Assist with Internal accounting including: Manage reconciliations, invoicing, and helping with process improvements and Quickbooks functionality.</li></ul> What We’re Looking For:<ul><li>3+ years of experience in bookkeeping and general ledger accounting</li><li>QuickBooks (Online) preferred/helpful, and Excel.</li><li>Highly analytical, detail-oriented, organized, and adaptable.</li><li>Strong communicator and team player with discretion for sensitive info.</li></ul> They offer a fantastic work culture and pride themselves on being a great place to work. The offer top notch benefits, flexibility with potential to have work from home hybrid once trained, growth opportunities, and bonus potential.To be considered, please apply today or email your resume to Kelsey.Ryan@roberthalf(.com)

Senior Accountant We are in search of a Senior Accountant to join our client's team. In this role, you will be managing financial operations, preparing comprehensive financial reports, and ensuring adherence to accounting standards within the construction industry. The Senior Accountant will be tasked with overseeing accounts payable/receivable, job costing, and administrative compliance, while providing crucial support in audits. This is a great growth opportunity with a quickly

Senior Accountant Mid-sized growing and stable company in the Hudson, NY area is seeking a Senior Accountant. Reporting to the Controller, job duties include: monthly financial reporting; bank recs; maintaining the general ledger; oversight of AP, AR and Payroll; assist with budgeting and forecasting; assist with financial statement preparation; interface with external auditors; work with ERP system; journal entries; various duties as assigned.

Accounts Receivable Clerk Job Overview:We are currently staffing for a Rental Administrator / AR Clerk on behalf of our client. This dual-role position requires a highly organized, detail-oriented individual who thrives in a process-driven environment. The ideal candidate will split their time between rental administration and accounts receivable functions, ensuring a smooth workflow from contract execution to billing and compliance. Key Responsibilities:<ul><li>Work directly with rental customers to ensure rental agreements are signed and up to date</li><li>Collect and maintain current certificates of insurance for all rental contracts</li><li>Manage recurring billing schedules for rental contracts and ensure timely invoicing</li><li>Partner with the Shop Manager to track and schedule upcoming inspections and maintenance using existing systems and technology</li><li>Maintain and update a fleet database including truck mileage, registration status, GPS, camera, and EZ Pass compliance</li><li>Ensure ongoing compliance with tax and regulatory requirements related to fleet management</li><li>Prepare and send accurate invoices in a timely manner</li><li>Monitor aging reports and follow up on outstanding payments</li><li>Reconcile accounts and assist with collections as needed</li><li>Maintain accurate records of transactions in the system</li></ul>

Tax Manager - Public We are offering an exciting opportunity for a Tax Manager. The job function revolves around the public accounting industry, specifically dealing with high-wealth individuals and closely-held businesses. Responsibilities:• Oversee and manage all aspects of tax compliance, including CCH Sales Tax and CCH ProSystem Fx.• Handle various accounting functions to ensure smooth business operations.• Serve as a point of contact for high-wealth individuals and closely-held businesses, providing them with tax and financial solutions.• Collaborate with team members to develop financial strategies and ensure compliance with all relevant regulations.• Utilize your public accounting skills to improve our financial management and decision-making processes.• Continually monitor and update client accounts to ensure accurate record-keeping.

Trust Accountant Overview:Our client is seeking a detail-oriented Trust Accountant to manage trust transactions, reconciliations, and reporting for multiple trust programs. This position plays a key role in maintaining accurate financial records and supporting daily operations within the Trust department. This is a temporary to hire job opportunity. Key Responsibilities:<ul><li>Prepare monthly reconciliations and general ledger entries for various trust accounts</li><li>Ensure accurate accounting of transactions and beneficiary files</li><li>Review and update ACH deposits for beneficiaries</li><li>Maintain electronic records and support annual court accountings</li><li>Research and resolve transaction discrepancies</li><li>Reconcile credit card activity and support internal audits</li><li>Provide reports and support to leadership and external partners</li><li>Contribute to special projects and procedure updates</li></ul>

Assistant Controller Mid sized stable and growing company is seeking an Assistant Controller due to growth. Reporting to the Controller, job duties include: assist with all things accounting related; general ledger; journal entries; assist with larger projects such as annual budget and forecasts; serve as backup to other departments; and various other duties.

Controller Job Title: ControllerCompensation: $130,000 -150,000 +15% target Bonus!Location: Greater Springfield area Position Type: Full Time/Permanent PositionRecruiter Contact: Sal Fiorillo - Sal.Fiorillo@RoberthalfReference: SF0013203221 Main Responsibilities:<ul><li>Manage accounting team and operations including overseeing accounting staff, general ledger reconciliations, journal entries, internal controls, and operations. </li><li>Oversee forecasting and budgeting processes including annual budgets and quarterly forecasting </li><li>Analyze and articulate revenue and cost variances to budgets, forecasts and prior period results.</li><li>Implement and maintain robust internal controls and conduct thorough reviews to ensure financial statement accuracy and safeguard their reliability.</li><li>Supervise and lead receivables collection efforts to maintain timeliness, serving as an intermediary between the company and customers when necessary.</li><li>Manage purchasing staff and oversee vendor negotiations to secure cost-efficient options, competitive bids, and timely product delivery.</li></ul>Requirements<ul><li>BS in Accounting, Finance or related</li><li>10+ years of progressive accounting/finance experience within Manufacturing </li></ul>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to Sal Fiorillo in the email above.All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.