We are looking for a detail-oriented and personable Receptionist to join our team on a long-term contract basis in Houston, Texas. The ideal candidate will be the first point of contact for visitors and callers, providing exceptional service while managing administrative tasks efficiently. This position requires strong organizational skills and the ability to handle multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors with a welcoming and attentive demeanor.<br>• Manage a multi-line phone system, ensuring calls are directed to the appropriate person or department.<br>• Maintain organized records and files, updating them as necessary.<br>• Schedule and coordinate appointments effectively, ensuring all details are accurately documented.<br>• Handle email correspondence promptly and courteously, addressing inquiries or forwarding messages as needed.<br>• Perform data entry tasks with precision, ensuring information is accurate and up-to-date.<br>• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks and reporting.<br>• Ensure the reception area is tidy and presentable, creating a positive impression for guests.<br>• Provide support to other departments as needed, assisting with special projects or tasks.<br>• Demonstrate strong interpersonal skills to build positive relationships with clients and colleagues.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Houston, Texas. In this role, you will oversee the planning and execution of high-profile meetings and events, ensuring smooth operations and exceptional client experiences. This position is ideal for someone passionate about hospitality, organization, and delivering top-tier service in an environment that values attention to detail.<br><br>Responsibilities:<br>• Coordinate and manage high-profile meetings and events, including logistics, physical arrangements, and technical support.<br>• Consult with clients to assess event requirements such as space setup, catering, and audio/visual needs.<br>• Handle scheduling operations using client scheduling software to ensure optimal use of conference facilities.<br>• Collaborate with vendors, facilities teams, and service providers to ensure seamless event execution.<br>• Maintain meeting rooms and collaboration spaces in excellent condition, ready for immediate use.<br>• Provide outstanding hospitality services, welcoming guests and ensuring their needs are anticipated and met.<br>• Conduct daily site inspections to identify and address defects or safety concerns.<br>• Collect feedback from participants to enhance future event planning and execution.<br>• Support workspace functionality by working closely with engineering, facilities management, and project teams.<br>• Perform administrative tasks such as invoice submissions, work order processing, and reception coverage as needed.
We are looking for a dedicated Bilingual Medical Customer Service Representative to join our team in Houston, Texas. This Contract to permanent position offers an excellent opportunity to assist patients with scheduling and administrative tasks in a medical environment. Ideal candidates will bring strong communication skills, a patient-focused mindset, and some prior experience in healthcare or medical customer service.<br><br>Responsibilities:<br>• Coordinate patient appointments and manage scheduling efficiently.<br>• Maintain and update patient medical records with accuracy.<br>• Provide clear and compassionate assistance to patients regarding their healthcare needs.<br>• Handle front desk responsibilities including checking patients in and out.<br>• Serve as a liaison between patients and healthcare providers to ensure smooth communication.<br>• Address patient inquiries professionally, offering solutions and guidance.<br>• Support the medical administrative team in tasks as needed.<br>• Collaborate with bilingual staff to meet the needs of patients who speak different languages.<br>• Ensure compliance with medical office policies and procedures.<br>• Adapt to flexible scheduling needs, including occasional extended hours on Fridays as part of a rotation.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Houston, Texas. This role is essential to ensuring smooth daily operations by providing administrative support and maintaining efficient workflows. If you have strong organizational skills, excellent communication abilities, and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to incoming calls in a courteous and timely manner, addressing inquiries and directing calls as needed.<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Provide general administrative support, including document preparation and scheduling.<br>• Manage reception duties, such as greeting visitors and ensuring a welcoming environment.<br>• Organize and maintain office supplies and ensure resources are readily available.<br>• Assist in coordinating meetings and events, including logistical arrangements.<br>• Maintain confidentiality when handling sensitive information and documentation.<br>• Support team members with administrative tasks to ensure workflow efficiency.<br>• Collaborate with colleagues to streamline processes and improve operations.
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics.<br><br>Responsibilities:<br>• Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals.<br>• Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks.<br>• Develop and implement procedures for effective program administration.<br>• Monitor program expenditures and ensure adherence to budgetary constraints.<br>• Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed.<br>• Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals.<br>• Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals.<br>• Ensure compliance with policies, procedures, and conflict of interest regulations.<br>• Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight.<br>• Perform additional duties as assigned to support program success.
