We are looking for a skilled and detail-oriented Legal Secretary to join our team in Houston, Texas. This role involves providing top-tier support to attorneys and legal staff in a fast-paced environment, with a focus on commercial litigation defense. If you have strong organizational skills, proficiency in legal procedures, and a proactive attitude, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare, proofread, and finalize legal documents, including pleadings, motions, discovery materials, and engagement agreements, ensuring accuracy and compliance.<br>• Conduct e-filing for federal, state, and local courts while adhering to respective court rules and deadlines.<br>• Assist with discovery processes, including document collection, deposition preparation, and generating privilege logs.<br>• Organize trial materials such as trial notebooks, calendars, indexes, and chronologies to support attorneys during litigation.<br>• Coordinate and schedule client meetings, depositions, court hearings, and trials, both virtually and in-person.<br>• Arrange travel accommodations for attorneys and legal staff when required.<br>• Collaborate with firm leadership, associates, and staff to ensure smooth day-to-day operations.<br>• Work with the accounting department on conflict checks, new matter forms, and billing reviews.<br>• Maintain and organize legal records using electronic databases like iManage and ShareFile.<br>• Stay updated on court rules and procedures, ensuring compliance and timely submissions.
<p><strong>About Us:</strong></p><p>A boutique firm of trial lawyers located in the Galleria/Uptown area of Houston, Texas. We are committed to delivering exceptional legal services to our diverse clientele that have been injured by the negligence of others. Our team is comprised of skilled trial attorneys and legal professionals who value teamwork, integrity, and client-focused solutions.</p><p> </p><p><strong>About You:</strong></p><p>You will play a pivotal role in supporting our legal team in various tasks related to case management, research, documentation, and client communication. You will have the opportunity to work on a wide range of injury-related legal matters, contributing to the success of our firm. You must be able to display empathy and concern while engaging with clients who have sustained serious and life altering injuries.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Assist attorneys in preparing, organizing, and maintaining legal documents and case files.</li><li>Maintain communication with clients, both in person and via phone/email, to provide updates and gather necessary information.</li><li>Schedule appointments, court dates, and meetings, and manage attorney calendars.</li><li>Coordinate and assist in the preparation of trial materials, exhibits, and presentations.</li><li>File documents with courts and government agencies, ensuring accuracy and compliance with deadlines.</li><li>Provide administrative support, including data entry, billing, and file management.</li></ul><p><br></p>
We are looking for a skilled Paralegal to join our team on a contract basis in Houston, Texas. This position offers an opportunity to contribute to legal operations, providing essential support in various areas including family law and real estate. The ideal candidate will bring exceptional organizational skills and legal expertise to effectively manage case-related tasks and documentation.<br><br>Responsibilities:<br>• Prepare and organize legal documents, ensuring compliance with relevant regulations and standards.<br>• Manage and maintain accurate case calendars to ensure deadlines and appointments are met.<br>• Conduct thorough legal research and assist in drafting case summaries and reports.<br>• Coordinate with attorneys and clients to facilitate smooth communication and case progression.<br>• Utilize systems such as Automated City Register Information System and Case Management software to track legal matters.<br>• Support real estate transactions by reviewing contracts and other related documentation.<br>• Assist in family law cases by gathering necessary information and preparing legal paperwork.<br>• Monitor and update case files, ensuring all information is current and accessible.<br>• Handle administrative tasks such as document formatting and data entry using Adobe Acrobat.<br>• Uphold confidentiality and professionalism in all interactions and case handling.
We are looking for an experienced Paralegal to join our team in Houston, Texas. This Contract-to-permanent position offers the opportunity to work on dynamic legal cases and support litigation processes in a fast-paced environment. The ideal candidate will bring expertise in personal injury law and discovery procedures, ensuring high-quality administrative and legal assistance.<br><br>Responsibilities:<br>• Draft and prepare oral and written discovery documents, including deposition notices and discovery responses.<br>• Manage initial disclosures, document production, and expert communication to support case development.<br>• Coordinate discovery conferences, scheduling, and third-party discovery processes.<br>• Organize and submit pleadings, motions, and other legal filings in compliance with deadlines.<br>• Maintain and monitor case calendars, deadlines, and schedules to ensure timely completion of tasks.<br>• Conduct research and prepare expert appointment materials to facilitate case analysis.<br>• Handle medical records and other case-related documentation for expert review.<br>• Monitor scheduling orders and update worksheets to track case progress.<br>• Collaborate with attorneys and other legal staff to ensure seamless workflow and case organization.<br>• Support litigation efforts by managing e-discovery and discovery requests.
We are looking for an experienced Paralegal to join our legal team on a Contract to permanent basis in Houston, Texas. This role requires a detail-oriented individual with a strong background in commercial litigation, bankruptcy disputes, and complex legal cases. You will play a vital role in managing legal processes, drafting documents, conducting research, and ensuring compliance with deadlines.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as motions, subpoenas, discovery requests, and expungements, ensuring adherence to court procedures.<br>• Conduct in-depth legal research and develop case-specific content, leveraging templates while tailoring documents to individual case requirements.<br>• Provide litigation support across commercial, bankruptcy, and partnership disputes, collaborating closely with attorneys.<br>• Manage case filings for both federal and state e-filings, ensuring accuracy and timely submission.<br>• Organize and analyze discovery materials, reviewing evidence to support case arguments and strategies.<br>• Monitor and maintain schedules to ensure timely compliance with court deadlines and case timelines.<br>• Assist in managing multiple active cases, maintaining organization and prioritization under strict deadlines.
We are looking for a dedicated Paralegal to join our team on a contract basis in Houston, Texas. This role is ideal for someone who is highly organized, resourceful, and thrives in a fast-paced environment. You will play a key role in managing a high-volume caseload, ensuring effective communication with clients, and supporting the team with essential legal tasks.<br><br>Responsibilities:<br>• Assist in managing discovery processes for active cases, ensuring accuracy and timeliness.<br>• Handle case reductions by obtaining necessary documentation from medical providers and other sources.<br>• Communicate with clients to provide updates, guidance, and support regarding their cases.<br>• Collaborate with healthcare providers to gather relevant information and maintain strong relationships built on attention to detail.<br>• Maintain and organize a caseload of approximately 30 cases with precision and attention to detail.<br>• Utilize case management software and tools to track progress and meet deadlines.<br>• Offer friendly and thoughtful engagement with clients and stakeholders to foster positive interactions.<br>• Support the team in briefing and claim administration tasks as needed.<br>• Ensure compliance with legal standards and procedural requirements throughout case handling.
We are looking for a skilled Immigration Paralegal to join our team in Houston, Texas, on a long-term contract basis. In this role, you will collaborate closely with attorneys to support a variety of immigration matters for both businesses and individuals. The ideal candidate will possess a deep understanding of immigration processes, demonstrate exceptional organizational skills, and be comfortable interacting with clients.<br><br>Responsibilities:<br>• Prepare and draft nonimmigrant and immigrant petitions, applications, and support letters for attorney review within established timelines.<br>• Manage multiple cases in various stages of preparation, ensuring accuracy and compliance with all relevant regulations.<br>• Analyze documents and information to assist attorneys in identifying issues and proactively monitor case progress to address any irregularities.<br>• Utilize data management systems to maintain up-to-date records and generate reports for both internal and client use.<br>• Communicate effectively with clients, government agencies, and internal teams, both verbally and in writing.<br>• Collaborate with attorneys to ensure timely filing of cases and adherence to deadlines.<br>• Monitor case developments and provide updates to attorneys and clients as needed.<br>• Maintain strict attention to detail to ensure the accuracy and completeness of all filings and correspondence.<br>• Take initiative to solve problems and streamline processes to enhance case management efficiency.
We are looking for a highly organized and proactive Executive Assistant to provide advanced administrative support to members of the executive team and divisional leadership. In this long-term contract position, you will play a critical role in managing calendars, coordinating meetings, preparing documents, and overseeing expense reports, all while ensuring seamless communication and efficient operations. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional judgment and interpersonal skills.<br><br>Responsibilities:<br>• Manage and coordinate executives’ calendars, ensuring efficient scheduling and prioritization of meetings and appointments.<br>• Organize and prepare presentations, reports, and other documents to support leadership initiatives and decision-making.<br>• Serve as the Recording Secretary for committees and institutional review boards, documenting minutes and key action items.<br>• Schedule and arrange meetings, including creating itineraries, managing catering, and preparing relevant materials.<br>• Act as a liaison between executives and external stakeholders, vendors, and internal teams to facilitate communication and collaboration.<br>• Handle travel arrangements, including booking accommodations and preparing itineraries for visiting residents and fellows.<br>• Maintain detailed electronic records of appointments, correspondence, and compliance-related documentation.<br>• Process expense reports, track expenditures, and ensure timely submission in compliance with company policies.<br>• Support regulatory and compliance processes by updating submissions, renewals, and amendments with appropriate agencies.<br>• Perform office inventory management, ordering supplies as needed to maintain efficient operations.
We are seeking an experienced Tax Manager to join our dynamic team. This role directly reports to the Assistant Controller and routinely interacts with Regional Business Leads, Project Managers, Accounting, FP& A, Internal and External Auditors, Legal, Risk Management, Federal Tax Authorities, State Tax Authorities and Information Technology. The position is located in the energy corridor in Houston, TX.<br>The Tax Manager will work with the Assistant Controller and external service providers in areas of tax compliance, tax planning and accounting for income taxes. The Tax Manager has responsibility for all aspects of federal, state and foreign taxation, including federal and state income tax issues, transaction taxes, preparation and/or review of for the company’s tax provision and assistance with tax audits as well as internal financial statements and SEC filings. The ideal candidate will have a strong background in overall administration, planning, compliance, tax preparation, and reporting. This role will play a critical part in ensuring the company's tax strategy aligns with our business goals while maintaining compliance with federal, state and foreign tax regulations and industry best practices.<br>The Tax Manager must be able to gain and apply an understanding of the industry to improve effectiveness, provide guidance, and influence processes and policies for the tax discipline as well as identify and resolve technical, operational, and organizational issues that impact effectiveness.<br><br>Responsibilities:<br>- Reviews tax liability calculations, payments, and filings related to Federal, State and Local Income, Franchise, Property, and Sales/Use taxes prepared by outside tax consulting firms and/or other employees.<br>- Reviews quarterly and annual tax provision calculations for Federal, State, Local and Foreign income taxes as per ASC740 prepared by outside tax consulting firms and/or other employees.<br>- Coordinate with outside tax consultants to ensure Foreign income and other tax compliance.<br>- Oversee and manage the data flow and reconciliation process with outside accounting firms.<br>- Prepare detailed tax reports and analyses, presenting findings to senior management and other stakeholders to aid indecision-making.<br>- Coordinate responses to tax audits and notices, providing documentation and support as required.<br>- Keep up to date on regulatory changes and interpret their implications on the company’s operations, advising management on necessary adjustments and making sure that the company is always compliant with Local, State and Federal Laws.<br>- Conduct tax research, analysis, and interpretation for purposes of compliance, tax planning, and optimization (e.g., impact of changes to laws and regulations on tax liabilities, tax structuring for merger and acquisition activity, transfer pricing, etc.).<br>- Tax-specific transaction recording and records maintenance (e.g., tax journals, capital expenditure details required for tax calculations, tax depreciation schedules, etc.).<br>- Work cooperatively with other departments, including Finance, Legal, Treasury, and external tax advisors and auditors to ensure seamless integration of tax considerations into business processes.<br>- Assist with other projects as necessary including property taxes, federal and state excise taxes, Form 1099 reporting and payroll taxes.<br>- Ensure that appropriate internal controls are in place over accounting for income taxes.<br>- Assist the VP and Treasurer in estimating and monitoring annual cash taxes.
We are offering an exciting opportunity for a Sr. Litigation Paralegal in Houston, Texas. This role will be pivotal in servicing all phases of the legal system, under the supervision of an attorney. The successful candidate will be responsible for tasks including litigation support, drafting documents, monitoring deadlines, conducting legal research, and managing communication with stakeholders.<br><br>Responsibilities:<br>• Efficiently process and manage new client files for mediations, hearings, depositions, arbitrations, and mediations.<br>• Oversee and train legal assistants, Jr. paralegals, and summer law clerks.<br>• Conduct legal research, extensive trial preparation, attend trials, and manage documents.<br>• Draft correspondence, pleadings, and e-filings as needed.<br>• Provide litigation support for trial preparation, mediation, and depositions, including preparing witnesses for trial.<br>• Adhere to office policies and procedures at all times.<br>• Monitor and comply with discovery deadlines and deadlines per scheduling order as well as various state and federal courts’ policies.<br>• Manage, organize, and maintain documents in both paper and electronic systems in line with the firm’s retention policy.<br>• Perform document review, document production, and manage communication with stakeholders.<br>• Collaborate and coordinate with experts and witnesses as needed.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
We are looking for an Administrative Assistant to join our team in Houston, Texas. This Contract-to-Permanent position offers an exciting opportunity to support critical operational functions and contribute to the continuous improvement of organizational processes. The ideal candidate will bring strong administrative skills and a proactive mindset to assist in various projects and ensure smooth coordination across teams.<br><br>Responsibilities:<br>• Manage and maintain information across multiple platforms, including databases, SharePoint, websites, and project tracking systems.<br>• Handle administrative tasks related to Certificates of Insurance, account assignments, and documentation requests.<br>• Prepare performance reports and interpret key performance indicators to support decision-making.<br>• Track and oversee the renewal of permits and certifications to ensure compliance.<br>• Provide administrative support to the North America team, ensuring efficient workflow and communication.<br>• Collaborate on projects, assist with policy rollouts, and support communication initiatives as directed by senior management.<br>• Coordinate schedules, appointments, and meetings to facilitate seamless operations.<br>• Monitor email correspondence and respond promptly to inquiries, ensuring clear and effective communication.<br>• Perform data entry and maintain accurate records to support organizational goals.
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership within our organization. This long-term contract position is based in Houston, Texas, and requires someone who can manage multiple priorities while maintaining attention to detail. If you thrive in a fast-paced environment and excel at coordinating schedules, managing communications, and ensuring smooth operations, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and maintain executive calendars, scheduling appointments, meetings, and managing travel plans with precision.<br>• Organize and facilitate both internal and external meetings, including preparing agendas and ensuring all logistical details are handled.<br>• Arrange domestic and international travel itineraries, including accommodations, transportation, and any required documentation.<br>• Create, edit, and manage a variety of documents, such as reports, presentations, and spreadsheets, while ensuring confidentiality and accuracy.<br>• Act as a liaison between executives and stakeholders, fostering positive relationships and clear communication.<br>• Plan and manage the logistics for events such as conferences, team activities, or awards programs.<br>• Oversee administrative tasks including expense reporting, procurement of office supplies, and budget management for executive-related activities.<br>• Assist with special projects, ensuring deadlines are met and deliverables are completed efficiently.
Start up Technology Company is seeking an Executive Assistant with Office Management experience. Will be responsible for supporting high level Executives, heavy calendaring, travel arrangements, meetings, presentations, events and expense reports. Advanced Microsoft Excel and PowerPoint are required and Degree is highly desired. Must have excellent written and verbal communication abilities and 5+ years previous experience supporting high level Management.
We are looking for a detail-oriented and proactive Paralegal to join our legal team in Houston, Texas. In this role, you will provide comprehensive support to a growing group of attorneys, ensuring seamless case management and efficient legal operations. This position requires a willingness to take initiative and handle tasks collaboratively in a dynamic environment.<br><br>Responsibilities:<br>• Provide direct support to a team of attorneys, assisting with case preparation and legal documentation.<br>• Manage and maintain case files using case management software, ensuring all information is accurate and up-to-date.<br>• Coordinate schedules and deadlines through effective calendar management.<br>• Prepare and process legal briefs, motions, and other court-related documents.<br>• Handle claim administration tasks, ensuring timely and accurate processing.<br>• Assist with billing functions and tracking legal expenses.<br>• Utilize tools such as Aderant, Adobe Acrobat, and Automated City Register Information System (ACRIS) to streamline workflows.<br>• Communicate effectively with attorneys, clients, and third parties to address inquiries and provide updates.<br>• Ensure compliance with legal procedures and deadlines.<br>• Support collaborative efforts across the legal team and take initiative to address emerging needs.
Key Roles / Responsibilities:<br>• Manage and coordinate schedules, including meetings and conferences.<br>• Draft, review, and send professional communications on behalf of the CEO.<br>• Organize and prepare for meetings, ensuring all necessary documents are gathered and logistics are in place.<br>• Handle phone calls, take messages, and provide relevant information to callers.<br>• Prioritize and respond to emails promptly and effectively.<br>• Coordinate travel arrangements and accommodation.<br>• Plan and coordinate various events and ensure all arrangements are well-managed.<br>• Maintain accurate records and documents.<br>• Create and format documents, letters, spreadsheets, and other materials.<br>• Assist in developing visually appealing presentation materials.<br>• Maintain the CEO's calendar and schedule of appointments.<br>• Attend meetings to record minutes and capture important information.<br>• Read and analyze incoming memos, reports, and submissions for distribution and action.<br>• File and retrieve corporate documents, records, and reports.<br>• Manage time off requests for the Leadership Team.<br>• Assist with customer procurement paperwork and website registration.<br>• Oversee administrative duties, ensuring the office operates smoothly.<br>• Provide regulatory paperwork support, ensuring compliance with relevant regulations.<br>• Proofread sales documents and materials to ensure accuracy and professionalism.
<p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
