<p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
Key Roles / Responsibilities:<br>• Manage and coordinate schedules, including meetings and conferences.<br>• Draft, review, and send professional communications on behalf of the CEO.<br>• Organize and prepare for meetings, ensuring all necessary documents are gathered and logistics are in place.<br>• Handle phone calls, take messages, and provide relevant information to callers.<br>• Prioritize and respond to emails promptly and effectively.<br>• Coordinate travel arrangements and accommodation.<br>• Plan and coordinate various events and ensure all arrangements are well-managed.<br>• Maintain accurate records and documents.<br>• Create and format documents, letters, spreadsheets, and other materials.<br>• Assist in developing visually appealing presentation materials.<br>• Maintain the CEO's calendar and schedule of appointments.<br>• Attend meetings to record minutes and capture important information.<br>• Read and analyze incoming memos, reports, and submissions for distribution and action.<br>• File and retrieve corporate documents, records, and reports.<br>• Manage time off requests for the Leadership Team.<br>• Assist with customer procurement paperwork and website registration.<br>• Oversee administrative duties, ensuring the office operates smoothly.<br>• Provide regulatory paperwork support, ensuring compliance with relevant regulations.<br>• Proofread sales documents and materials to ensure accuracy and professionalism.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
<p>A company in Cleveland is in need of an Administrative Assistant for a direct hire opportunity! Duties include talking with customers, knowledge of accounting functions, date entry, handling shipment and internal/external communication with customers.</p><p><br></p><p>This position is paying $19/hour with a quarterly bonus plan! Please apply directly if you would like to learn more about this permanent opportunity!</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Beaumont, Texas. This Contract-to-long-term position requires working onsite and offers an excellent opportunity to contribute to a dynamic accounting department. The ideal candidate will assist with essential financial operations, ensuring accuracy and efficiency in daily tasks.<br><br>Responsibilities:<br>• Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) transactions, ensuring accuracy and compliance.<br>• Maintain vendor records by updating W9 information and other necessary details.<br>• Prepare and process cash deposits in a timely and secure manner.<br>• Utilize accounting software systems to manage financial data and reporting.<br>• Assist with bank reconciliations to ensure proper alignment of financial records.<br>• Support auditing processes by organizing and reviewing relevant documentation.<br>• Collaborate with the team to streamline accounting functions and improve workflows.<br>• Handle ERP system tasks related to financial operations and reporting.<br>• Monitor and manage expense reports using tools such as Concur.<br>• Provide administrative support to the accounting department as needed.
<p>We are looking for a skilled Legal Secretary to support attorneys in a dynamic and fast-paced legal environment. This Contract-to-permanent position is located in Houston, Texas, and offers an excellent opportunity for professionals with experience in commercial litigation and insurance defense. The ideal candidate will excel in administrative tasks, legal document preparation, and court filing procedures.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, proofread, and format legal documents such as pleadings, motions, discovery materials, and agreements with precision and attention to detail.</p><p>• Conduct e-filing for federal, state, and local courts, ensuring compliance with court rules and deadlines.</p><p>• Support discovery processes, including document collection, deposition preparation, and creation of privilege logs.</p><p>• Organize trial materials such as notebooks, calendars, indexes, and chronologies to assist attorneys during trials.</p><p>• Coordinate and schedule client meetings, depositions, hearings, and other legal proceedings, both virtually and in person.</p><p>• Arrange travel accommodations for attorneys and legal staff as required.</p><p>• Collaborate with firm leadership and staff to ensure seamless operational support.</p><p>• Manage legal records using electronic databases like iManage and ShareFile, maintaining confidentiality and proper organization.</p><p>• Utilize Microsoft Office Suite for drafting, communication, and research tasks.</p><p>• Stay informed about court procedures and deadlines, ensuring compliance and timely responses.</p>
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
