<p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
We are looking for a highly organized and proactive Executive Assistant to provide advanced administrative support to members of the executive team and divisional leadership. In this long-term contract position, you will play a critical role in managing calendars, coordinating meetings, preparing documents, and overseeing expense reports, all while ensuring seamless communication and efficient operations. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional judgment and interpersonal skills.<br><br>Responsibilities:<br>• Manage and coordinate executives’ calendars, ensuring efficient scheduling and prioritization of meetings and appointments.<br>• Organize and prepare presentations, reports, and other documents to support leadership initiatives and decision-making.<br>• Serve as the Recording Secretary for committees and institutional review boards, documenting minutes and key action items.<br>• Schedule and arrange meetings, including creating itineraries, managing catering, and preparing relevant materials.<br>• Act as a liaison between executives and external stakeholders, vendors, and internal teams to facilitate communication and collaboration.<br>• Handle travel arrangements, including booking accommodations and preparing itineraries for visiting residents and fellows.<br>• Maintain detailed electronic records of appointments, correspondence, and compliance-related documentation.<br>• Process expense reports, track expenditures, and ensure timely submission in compliance with company policies.<br>• Support regulatory and compliance processes by updating submissions, renewals, and amendments with appropriate agencies.<br>• Perform office inventory management, ordering supplies as needed to maintain efficient operations.
Key Roles / Responsibilities:<br>• Manage and coordinate schedules, including meetings and conferences.<br>• Draft, review, and send professional communications on behalf of the CEO.<br>• Organize and prepare for meetings, ensuring all necessary documents are gathered and logistics are in place.<br>• Handle phone calls, take messages, and provide relevant information to callers.<br>• Prioritize and respond to emails promptly and effectively.<br>• Coordinate travel arrangements and accommodation.<br>• Plan and coordinate various events and ensure all arrangements are well-managed.<br>• Maintain accurate records and documents.<br>• Create and format documents, letters, spreadsheets, and other materials.<br>• Assist in developing visually appealing presentation materials.<br>• Maintain the CEO's calendar and schedule of appointments.<br>• Attend meetings to record minutes and capture important information.<br>• Read and analyze incoming memos, reports, and submissions for distribution and action.<br>• File and retrieve corporate documents, records, and reports.<br>• Manage time off requests for the Leadership Team.<br>• Assist with customer procurement paperwork and website registration.<br>• Oversee administrative duties, ensuring the office operates smoothly.<br>• Provide regulatory paperwork support, ensuring compliance with relevant regulations.<br>• Proofread sales documents and materials to ensure accuracy and professionalism.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Hockley, Texas. This Contract-to-permanent position offers an opportunity to support essential accounting functions, including accounts payable, accounts receivable, and administrative tasks. The ideal candidate will excel in maintaining accuracy, managing deadlines, and contributing to the overall efficiency of the accounting department.<br><br>Responsibilities:<br>• Process vendor invoices by matching them to purchase orders and receiving documents, ensuring accuracy.<br>• Enter invoice details into the accounting system with precision and maintain organized records.<br>• Assist in preparing payment runs for review and approval, while responding to vendor inquiries regarding payment status.<br>• Handle incoming payments and accurately apply them to customer accounts.<br>• Generate and distribute customer invoices and statements, maintaining well-organized files.<br>• Perform reconciliations for vendor and customer accounts, addressing discrepancies as needed.<br>• Provide administrative support such as data entry, document scanning, and filing financial records.<br>• Prepare accounting reports and spreadsheets while maintaining confidentiality of financial data.<br>• Assist with audit preparations by compiling necessary documentation.<br>• Support month-end and year-end closing processes and contribute to bank reconciliations when required.
<p><strong>About Us:</strong></p><p>A boutique firm of trial lawyers located in the Galleria/Uptown area of Houston, Texas. We are committed to delivering exceptional legal services to our diverse clientele that have been injured by the negligence of others. Our team is comprised of skilled trial attorneys and legal professionals who value teamwork, integrity, and client-focused solutions.</p><p> </p><p><strong>About You:</strong></p><p>You will play a pivotal role in supporting our legal team in various tasks related to case management, research, documentation, and client communication. You will have the opportunity to work on a wide range of injury-related legal matters, contributing to the success of our firm. You must be able to display empathy and concern while engaging with clients who have sustained serious and life altering injuries.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Assist attorneys in preparing, organizing, and maintaining legal documents and case files.</li><li>Maintain communication with clients, both in person and via phone/email, to provide updates and gather necessary information.</li><li>Schedule appointments, court dates, and meetings, and manage attorney calendars.</li><li>Coordinate and assist in the preparation of trial materials, exhibits, and presentations.</li><li>File documents with courts and government agencies, ensuring accuracy and compliance with deadlines.</li><li>Provide administrative support, including data entry, billing, and file management.</li></ul><p><br></p>
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
