19 results for Administrative Assistant in Houston Tx

Administrative Assistant We are seeking a dedicated Bilingual Administrative Assistant to join our team. This role is primarily based in Houston, Texas, and offers a long-term contract employment opportunity. As an Administrative Assistant, your central role will be to ensure smooth communication within the team, handle incoming calls and correspondence, and manage administrative tasks to support our operations. Responsibilities: • Efficiently handle inbound calls and direct them to the appropriate department or personnel.• Deliver high-quality customer service, addressing and resolving customer inquiries promptly.• Perform data entry tasks, ensuring all customer information is up-to-date and accurate in our databases.• Manage email correspondence, responding to queries in a timely and detail-oriented manner.• Conduct both inbound and outbound calls as required, ensuring clear and effective communication.• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to execute administrative tasks and manage customer data.• Schedule appointments and meetings as necessary, coordinating with all involved parties to ensure smooth operations.• Maintain organized customer credit records, monitoring accounts and taking necessary action when needed.

Administrative Assistant We are offering a long term contract employment opportunity in Houston, Texas for an Administrative Assistant in the customer service industry. As an Administrative Assistant, you will be responsible for a variety of tasks including customer service, data entry, and correspondence via email. Responsibilities: • Responding to inbound calls and providing exceptional customer service • Handling inbound and outbound calls professionally • Entering and updating data accurately and efficiently • Corresponding with customers via email to resolve inquiries and issues • Utilizing Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word • Scheduling appointments and managing calendars effectively.

Administrative Assistant We are offering a contract for an Administrative Assistant position in Houston, Texas. The role involves supporting the Sales and Marketing management team within a dynamic industry. The workplace is a fast-paced environment where the focus is on handling customer inquiries, maintaining records, and processing applications. Responsibilities: • Efficiently handle incoming emails and phone calls, directing them to the appropriate personnel • Support the team by preparing necessary documents and spreadsheets • Manage scheduling of dedicated conference rooms, ensuring readiness and efficient supply management • Assist with data management system maintenance to guarantee accurate and up-to-date information • Conduct research and data collection as required • Handle license applications, tracking, and renewals for the Sales and Marketing team • Assist in the preparation and coordination of bid submissions • Maintain organized shared drives and directories for dealer partners, vendors, and Sales and Marketing teams • Greet and welcome guests as required • Handle sensitive information with discretion, ensuring compliance with privacy policies and regulations.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant based in Houston, Texas. This role primarily involves customer service, data handling, and administrative support within our established team. Responsibilities: • Accurately process customer credit applications in a timely manner • Ensure customer credit records are up-to-date and accurate • Resolve customer inquiries and concerns efficiently • Monitor and manage customer accounts, taking necessary actions when required • Answer and manage inbound calls, providing excellent customer service • Handle data entry tasks with high attention to detail • Manage email correspondence with customers and team members • Oversee inventory records and track supply inventory • Assist in packaging and labeling small packages • Maintain and manage equipment inventory.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Rosenberg, Texas. This role involves a wide range of administrative tasks in a dynamic environment. Responsibilities: • Fielding inbound calls and providing top-notch customer service • Efficiently managing data entry tasks • Handling email correspondence with professionalism and accuracy • Performing both inbound and outbound calls as required • Utilizing Microsoft Excel, Outlook, PowerPoint, and Word for various tasks • Scheduling appointments as necessary • Ensuring customer records are accurate and up-to-date • Monitoring customer accounts and taking appropriate action when necessary.

Executive Assistant Our client is hiring an Executive Assistant. The role will involve supporting executive-level operations within the organization, focusing on tasks such as calendar management, travel arrangements, and expense handling. Responsibilities:• Efficiently manage the executive's calendar to ensure smooth daily operations• Coordinate travel arrangements and handle expense reports for the executive leadership• Assist in the preparation and distribution of meeting minutes• Handle correspondence for the executive leadership, ensuring timely and effective communication• Utilize office software and document handling tools to maintain and update records• Collaborate with various levels within the organization, demonstrating excellent communication skills.

Executive Assistant A company in The Woodlands is seeking an Executive Assistant for a contract/possible contract to hire role. The role will include supporting 2-3 Executives with heavy travel coordination, calendar management, expense reporting, scheduling meetings, and various other duties. Ideal candidate will need 4-5 years of experience supporting Executives with a great energy! Experience with Workday is a plus! If you are interested and qualified in this role, please apply today! In this crucial role, you will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. Your exceptional organizational skills and attention to detail will be vital in managing schedules, coordinating meetings, and handling communications. Key Responsibilities:<ul><li>Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Coordinate and facilitate meetings, including preparing agendas and taking minutes.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects and initiatives as needed.</li><li>Act as a liaison between executives and other staff members.</li></ul>

Executive Assistant Our Client is seeking an Executive Assistant to support C-level leaders, this role will encompass a broad range of responsibilities, including managing travel arrangements, coordinating events, as well as processing data and creating reports. This role offers an exciting opportunity to work in a dynamic setting, requiring excellent communication skills and a strong understanding of urgency. Responsibilities: • Support the leadership team, including the CEO and CFO, in their daily operations• Utilize Excel at an intermediate to advanced level, including the use of pivot tables• Coordinate and manage corporate events and travel arrangements• Generate detailed reports from QuickBooks, and Excel for the leadership team• Perform data entry tasks and invoice processing• Maintain CRM administration duties• Display a high level of proficiency in Word• Tackle problem-solving tasks in a fast-paced environment• Understand the importance of urgency in the execution of responsibilities.

General Office/Inventory Assistant We are looking for candidates to assist with a project working Saturday, 2/15 and Sunday, 2/16 (possibly Monday 2/17) where you will be responsible for assessing schools in the Spring/Woodlands area. Role will include counting furniture in classrooms, taking a picture of inventory, and data entering count into software using an iPad. Must be comfortable with using an iPad and standing for a long period time; must also be able to drive from location to location (approx. 6 schools).Project for 2/15 to 2/16; hours: 8:30AM to 6:00PM If you are interested, please apply today!

HR & Accounting Assistant We are offering an opportunity for an Accounting Clerk to join our team based in Houston, Texas. This role primarily involves undertaking responsibilities within the Accounting and Human Resources departments, ensuring compliance with company policies and regulations. You will be handling full-cycle accounts payable and receivable, bank account reconciliation, and maintaining accurate records. Additionally, you will provide administrative support in employee hiring and onboarding processes, along with other general support tasks for the HR and Accounting departments. Responsibilities: • Prepare full-cycle accounts payables and receivables, ensuring accuracy and efficiency. • Handle reconciliation of bank accounts to maintain updated and accurate financial records. • Ensure all financial transactions are in line with company policies and regulations. • Provide administrative support in employee hiring and onboarding processes within the HR department. • Process payments, manage billing, and audit financial documents such as invoices, statements, and other reports. • Organize and schedule meetings as required, preparing agendas as necessary. • Offer general support to the HR and Accounting departments, including fielding telephone calls and managing minimal visitor traffic. • Utilize various software applications such as Microsoft Office Suite (especially Excel), accounting software, and HR systems for efficient operation. • Ensure accurate and efficient data entry and invoice processing. • Use QuickBooks and Excel to manage and analyze financial data.

Assistant Director of Revenue Cycle Our client located in Bellaire, TX is currently seeking an energetic and results-driven individual to join their rapidly growing team as an Assistant Director of Revenue. This position is primarily responsible for planning, organizing, and directing the revenue cycle activities of the healthcare organization. Responsibilities: Review and manage all aspects of the daily revenue cycle operations.Work collaboratively with other departments to ensure compliant and efficient revenue cycle management.Develop, implement, and maintain revenue cycle goals and objectives.Assist in the preparation, review, and approval of the budget and financial forecasts in relation to revenue.Ensure the revenue cycle team is up-to-date on the latest healthcare regulations and trends.Lead and motivate the revenue cycle team to enhance performance by setting clear, accountable performance measures.Build and maintain relationships with key stakeholders and vendors.Qualifications: Bachelor's degree in Business Administration, Finance, or related field. MBA or Master's in Health Administration is required.Minimum of 7 years experience in healthcare revenue cycle management. And 10+ Years Management Experience.Excellent understanding of healthcare billing/coding procedures.Strong leadership and team management skills.Outstanding communication skills, both written and verbal.Proficient in Microsoft Office suite (Excel, Word, PowerPoint).Detail-oriented with an analytical bent of mind.This is a direct hire opportunity working one day from home paying up to 125k plus benefits and bonuses.

Operations Assistant Job Title: Operations Assistant Our client located in the Greenspoint area of Houston, TX is seeking and experienced and professional individual for the position of Operations Assistant Responsibilities: Customer Service Representative: Manage customer calls and conflict resolution.Coordinate with field mechanics to identify and arrange customer-focused repairs.Regularly update and maintain the accounting system.Schedule inspectionsGenerate proposals/quotes and communicate them accurately to the customers.Handle all aspects of parts, pricing, and procurement for customers. Dispatcher: Coordinate with mechanics for timely delivery of services.Efficiently manage and prioritize work schedules.Update and maintain the accounting system on a daily basis.Communicate effectively with field operations to understand workers' needs.Review and input data into third-party time and expense management systems. Parts Coordinator: Responsible for ordering parts, creating purchase orders, and invoice processing.Establish and maintain relationships with vendors.Actively research and identify alternative parts for obsolete or outdated existing parts.Ensure timely and accurate deliveries of parts and equipment.Maintain accurate records in the accounting system. Requirements: Proficient in MS Office; particularly Excel and Word.Exceptional ability to organize and pay attention to detail.Excellent written and verbal communication and customer service skills.Ability to review for accuracy, input, and retrieve data from computer databases or spreadsheets.Must be a self-motivated, proactive, and team-oriented professional. This is a direct hire opportunity paying up to 30/HR plus benefits working one day from home.

Assistant Controller Job Title: Assistant ControllerLocation: The Woodlands, TexasEmployment Type: Full-Time (Hybrid Schedule)Company Overview:Our client, a rapidly expanding company in The Woodlands, is seeking an experienced Assistant Controller to join their growing team. This newly created position is a result of the company’s continued success and expansion. The company offers world-class benefits, a collaborative environment, and significant opportunities for professional growth.Key Responsibilities:<ul><li>Oversee and manage the monthly, quarterly, and year-end close processes, ensuring compliance with US GAAP.</li><li>Collaborate closely with operational leaders to align financial reporting with business performance and operational goals.</li><li>Lead and mentor the accounting team, providing guidance and fostering professional development.</li><li>Prepare and review SEC filings (10-Q, 10-K, and other required reports), if applicable.</li><li>Drive continuous process improvement initiatives and assist with ERP system implementation projects.</li><li>Ensure compliance with internal controls, corporate policies, and regulatory requirements.</li><li>Support audits, including liaising with external auditors and internal stakeholders.</li></ul>Work Schedule:<ul><li>Hybrid: Four days in-office and one day remote when not in close.</li><li>In-Office: Five days per week during the monthly close process.</li></ul>Benefits:<ul><li>Comprehensive health, dental, and vision insurance</li><li>401(k) with company match</li><li>Generous paid time off and holiday schedule</li><li>Professional development and career advancement opportunities</li></ul>How to Apply: Interested candidates are encouraged to submit their resume

PT Marketing Assistant We are seeking a proactive and creative Part-Time Marketing Assistant to join our higher education team. This role requires a dynamic individual who can manage marketing operations, support events, and assist in executing impactful campaigns. If you are passionate about education, marketing, and reaching diverse audiences, this opportunity is ideal for you! Key Responsibilities:<ol><li>Vendor and Campaign Management:</li></ol><ul><li>Manage advertising projects with external vendors, negotiate vendor contracts, and process purchase orders.</li><li>Oversee and assist external vendors in the execution of creative campaigns and events.</li></ul><ol><li>Marketing Asset Coordination:</li></ol><ul><li>Maintain and manage inventory of print and digital assets, ensuring creative alignment across marketing channels.</li></ul><ol><li>Market Research & Campaign Planning:</li></ol><ul><li>Conduct market research to gather insights into consumer needs, habits, and trends.</li><li>Collaborate with team members to brainstorm and develop creative marketing campaigns.</li></ul><ol><li>Campaign Execution:</li></ol><ul><li>Assist in outbound and inbound marketing activities (content creation, digital optimization, advertising, and event planning).</li><li>Plan and implement targeted campaigns via social media, email, mail, print, and other channels (e.g., TV, radio).</li></ul><ol><li>Performance Analysis:</li></ol><ul><li>Gather and analyze marketing metrics (e.g., campaign results, conversion rates, website traffic) to refine future strategies.</li></ul><ol><li>Event Support:</li></ol><ul><li>Assist with the planning, development, and coordination of college events and special initiatives.</li></ul><ol><li>Budget Monitoring:</li></ol><ul><li>Track expenditures and manage the budget for designated marketing efforts.</li></ul><ol><li>Digital Billboard Management:</li></ol><ul><li>Manage content updates for the digital billboard to ensure information is accurate and timely.</li></ul><ol><li>Collaborative Content Creation:</li></ol><ul><li>Partner with graphic and web designers to develop eye-catching print, digital, and multimedia content.</li></ul><ol><li>Digital Marketing Support:</li></ol><ul><li>Contribute to digital strategies, such as search engine marketing (SEM) and email marketing.</li></ul><ol><li>Editing and Coordination:</li></ol><ul><li>Edit and update information for printed publications and advertising campaigns.</li><li>Oversee the ordering, customization, and distribution of promotional items for branding and recruitment.</li></ul><ol><li>Resource and Equipment Management:</li></ol><ul><li>Coordinate the reservation of marketing equipment and manage the supply and distribution of publications and promotional materials.</li></ul>

Assistant Controller We are offering an exciting opportunity for a Controller in The Woodlands, Texas. This role is crucial in our finance department, responsible for preparing and consolidating financial statements, managing the general ledger, and ensuring compliance with company and regulatory standards. This role is also tasked with leading the accounting team and developing continuous improvement measures to enhance efficiency and accuracy. Responsibilities: • Prepare and consolidate financial statements and reports• Establish and maintain internal controls within the finance department• Manage all aspects of the general ledger• Ensure strict compliance with company and regulatory standards• Provide detailed financial analyses on a monthly, quarterly, and year-end basis• Stay updated on changes in accounting regulations and standards for compliance and adoption with generally accepted accounting principles• Analyze and report cost variances for management review• Supervise the accounting team's performance during the closing process to meet deadlines• Review month-end account reconciliations of all entities• Streamline existing processes and develop continuous improvement measures to enhance efficiency• Manage the ERP system and create report writing• Coordinate all audit procedures performed by external auditors and prepare year-end audited financial statements• Prepare and/or review of borrowing base certificates and accounting transaction memorandums. For confidential consideration, email your resume to [email protected]

General Office Clerk We are currently seeking a General Office Clerk to join our team in Pearland, Texas. The General Office Clerk role primarily focuses on administrative tasks within the industry, offering a short term contract employment opportunity. As a General Office Clerk, you will be expected to handle data entry tasks, provide customer service, and manage various office duties, ensuring smooth office operations. Responsibilities:• Handle data entry tasks efficiently, ensuring accuracy at all times.• Provide top-notch customer service, addressing inquiries and resolving issues promptly.• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for various office tasks.• Schedule appointments effectively, ensuring no overlaps or scheduling conflicts.• Organize files, keeping the office space neat and orderly.• Perform scanning tasks, ensuring all necessary documents are digitized.

Sr. Accountant Job DescriptionWe are an Accounting Firm offering bookkeeping, financial and tax services to multiple clients in the Real Estate and Construction industry. Description<ul><li>Manage accounts payable and accounts receivable for company and clients. Review work of bookkeeping staff for accuracy</li><li>Assist in the preparation of financial statements in compliance with official guidelines and requirements</li><li>Manage journal entries, invoices etc. and reconcile accounts for the monthly or annual closing</li><li>Communicate directly with clients on needs of the company, troubleshoot issues that arise on client’s accounts and provide feedback and training to the bookkeeping staff</li><li>Assist management team on process improvements for clients</li><li>Assist in the preparation of budgets or forecasts</li><li>Review the company’s accounting information to identify and resolve inaccuracies or imbalances</li></ul>Benefits:<ul><li>80 hours PTO to start</li><li>401(k) 3% match</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance (100% paid for employees)</li><li>Health savings account</li><li>Life insurance</li><li>Retirement plan</li><li>Vision insurance</li></ul>For immediate consideration, please contact Emily at [email protected]

General Office Clerk A company in The Woodlands is in need of a General Office Clerk on a temporary to full-time basis to assist with paperwork having to do with financial documents. Duties include filing, typing, answering calls, organizing paperwork, data entry, and email correspondence. The ideal candidate will be able to multi-task and work within the Microsoft Suite. Banking, insurance, or mortgage industry experience is required! Please apply today if you are interested in this opportunity!