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13 results for Administrative Assistant in Houston, TX

Executive Assistant
  • Houston, TX
  • onsite
  • Permanent
  • 95000.00 - 110000.00 USD / Yearly
  • <p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
  • 2025-07-08T17:23:45Z
Executive Assistant
  • Houston, TX
  • onsite
  • Permanent
  • 65000.00 - 80000.00 USD / Yearly
  • <p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
  • 2025-06-13T17:29:06Z
Executive Assistant
  • Houston, TX
  • onsite
  • Temporary
  • 22.00 - 24.00 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to provide advanced administrative support to members of the executive team and divisional leadership. In this long-term contract position, you will play a critical role in managing calendars, coordinating meetings, preparing documents, and overseeing expense reports, all while ensuring seamless communication and efficient operations. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional judgment and interpersonal skills.<br><br>Responsibilities:<br>• Manage and coordinate executives’ calendars, ensuring efficient scheduling and prioritization of meetings and appointments.<br>• Organize and prepare presentations, reports, and other documents to support leadership initiatives and decision-making.<br>• Serve as the Recording Secretary for committees and institutional review boards, documenting minutes and key action items.<br>• Schedule and arrange meetings, including creating itineraries, managing catering, and preparing relevant materials.<br>• Act as a liaison between executives and external stakeholders, vendors, and internal teams to facilitate communication and collaboration.<br>• Handle travel arrangements, including booking accommodations and preparing itineraries for visiting residents and fellows.<br>• Maintain detailed electronic records of appointments, correspondence, and compliance-related documentation.<br>• Process expense reports, track expenditures, and ensure timely submission in compliance with company policies.<br>• Support regulatory and compliance processes by updating submissions, renewals, and amendments with appropriate agencies.<br>• Perform office inventory management, ordering supplies as needed to maintain efficient operations.
  • 2025-06-25T16:21:56Z
Executive Assistant
  • Houston, TX
  • onsite
  • Temporary
  • 30.00 - 34.00 USD / Hourly
  • Key Roles / Responsibilities:<br>• Manage and coordinate schedules, including meetings and conferences.<br>• Draft, review, and send professional communications on behalf of the CEO.<br>• Organize and prepare for meetings, ensuring all necessary documents are gathered and logistics are in place.<br>• Handle phone calls, take messages, and provide relevant information to callers.<br>• Prioritize and respond to emails promptly and effectively.<br>• Coordinate travel arrangements and accommodation.<br>• Plan and coordinate various events and ensure all arrangements are well-managed.<br>• Maintain accurate records and documents.<br>• Create and format documents, letters, spreadsheets, and other materials.<br>• Assist in developing visually appealing presentation materials.<br>• Maintain the CEO's calendar and schedule of appointments.<br>• Attend meetings to record minutes and capture important information.<br>• Read and analyze incoming memos, reports, and submissions for distribution and action.<br>• File and retrieve corporate documents, records, and reports.<br>• Manage time off requests for the Leadership Team.<br>• Assist with customer procurement paperwork and website registration.<br>• Oversee administrative duties, ensuring the office operates smoothly.<br>• Provide regulatory paperwork support, ensuring compliance with relevant regulations.<br>• Proofread sales documents and materials to ensure accuracy and professionalism.
  • 2025-07-01T13:14:27Z
Accounting Assistant
  • Hockley, TX
  • onsite
  • Contract / Temporary to Hire
  • 17.41 - 20.16 USD / Hourly
  • We are looking for a detail-oriented Accounting Assistant to join our team in Hockley, Texas. This Contract-to-permanent position offers an opportunity to support essential accounting functions, including accounts payable, accounts receivable, and administrative tasks. The ideal candidate will excel in maintaining accuracy, managing deadlines, and contributing to the overall efficiency of the accounting department.<br><br>Responsibilities:<br>• Process vendor invoices by matching them to purchase orders and receiving documents, ensuring accuracy.<br>• Enter invoice details into the accounting system with precision and maintain organized records.<br>• Assist in preparing payment runs for review and approval, while responding to vendor inquiries regarding payment status.<br>• Handle incoming payments and accurately apply them to customer accounts.<br>• Generate and distribute customer invoices and statements, maintaining well-organized files.<br>• Perform reconciliations for vendor and customer accounts, addressing discrepancies as needed.<br>• Provide administrative support such as data entry, document scanning, and filing financial records.<br>• Prepare accounting reports and spreadsheets while maintaining confidentiality of financial data.<br>• Assist with audit preparations by compiling necessary documentation.<br>• Support month-end and year-end closing processes and contribute to bank reconciliations when required.
  • 2025-07-08T14:23:44Z
Tax Manager
  • Houston, TX
  • onsite
  • Permanent
  • 150000.00 - 170000.00 USD / Yearly
  • We are seeking an experienced Tax Manager to join our dynamic team. This role directly reports to the Assistant Controller and routinely interacts with Regional Business Leads, Project Managers, Accounting, FP& A, Internal and External Auditors, Legal, Risk Management, Federal Tax Authorities, State Tax Authorities and Information Technology. The position is located in the energy corridor in Houston, TX.<br>The Tax Manager will work with the Assistant Controller and external service providers in areas of tax compliance, tax planning and accounting for income taxes. The Tax Manager has responsibility for all aspects of federal, state and foreign taxation, including federal and state income tax issues, transaction taxes, preparation and/or review of for the company’s tax provision and assistance with tax audits as well as internal financial statements and SEC filings. The ideal candidate will have a strong background in overall administration, planning, compliance, tax preparation, and reporting. This role will play a critical part in ensuring the company's tax strategy aligns with our business goals while maintaining compliance with federal, state and foreign tax regulations and industry best practices.<br>The Tax Manager must be able to gain and apply an understanding of the industry to improve effectiveness, provide guidance, and influence processes and policies for the tax discipline as well as identify and resolve technical, operational, and organizational issues that impact effectiveness.<br><br>Responsibilities:<br>- Reviews tax liability calculations, payments, and filings related to Federal, State and Local Income, Franchise, Property, and Sales/Use taxes prepared by outside tax consulting firms and/or other employees.<br>- Reviews quarterly and annual tax provision calculations for Federal, State, Local and Foreign income taxes as per ASC740 prepared by outside tax consulting firms and/or other employees.<br>- Coordinate with outside tax consultants to ensure Foreign income and other tax compliance.<br>- Oversee and manage the data flow and reconciliation process with outside accounting firms.<br>- Prepare detailed tax reports and analyses, presenting findings to senior management and other stakeholders to aid indecision-making.<br>- Coordinate responses to tax audits and notices, providing documentation and support as required.<br>- Keep up to date on regulatory changes and interpret their implications on the company’s operations, advising management on necessary adjustments and making sure that the company is always compliant with Local, State and Federal Laws.<br>- Conduct tax research, analysis, and interpretation for purposes of compliance, tax planning, and optimization (e.g., impact of changes to laws and regulations on tax liabilities, tax structuring for merger and acquisition activity, transfer pricing, etc.).<br>- Tax-specific transaction recording and records maintenance (e.g., tax journals, capital expenditure details required for tax calculations, tax depreciation schedules, etc.).<br>- Work cooperatively with other departments, including Finance, Legal, Treasury, and external tax advisors and auditors to ensure seamless integration of tax considerations into business processes.<br>- Assist with other projects as necessary including property taxes, federal and state excise taxes, Form 1099 reporting and payroll taxes.<br>- Ensure that appropriate internal controls are in place over accounting for income taxes.<br>- Assist the VP and Treasurer in estimating and monitoring annual cash taxes.
  • 2025-07-01T21:33:53Z
Controller
  • Suite 3050, TX
  • onsite
  • Permanent
  • 130000.00 - 175000.00 USD / Yearly
  • <p><strong>Position Overview:</strong></p><p><strong>We’re seeking a strategic finance leader to oversee our accounting and payroll operations, ensure financial integrity, and deliver actionable insights that drive the firm forward. This role also supports key HR functions, helping to foster a strong, people-first culture.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all core accounting functions, including general ledger, A/P, A/R, payroll, fixed assets, and inventory.</li><li>Lead month-end, quarter-end, and year-end closes; prepare accurate GAAP-compliant financial statements.</li><li>Maintain strong internal controls and ensure regulatory compliance.</li><li>Deliver timely financial reports and variance analyses to guide leadership decisions.</li><li>Oversee banking relationships and online banking activities.</li><li>Lead budgeting and forecasting in collaboration with firm leadership.</li><li>Coordinate external audits and ensure readiness.</li><li>Hire, mentor, and develop accounting team members; promote a culture of continuous improvement.</li><li>Maintain up-to-date accounting policies and procedures.</li><li>Ensure compliance with tax regulations and manage filings in coordination with external partners.</li><li>Improve accounting processes for greater efficiency and accuracy.</li><li>Support HR operations including hiring, onboarding, benefits, PTO, and insurance administration.</li></ul><p><br></p><p><br></p><p><br></p>
  • 2025-07-11T14:33:49Z
Paralegal
  • Houston, TX
  • onsite
  • Permanent
  • 60000.00 - 80000.00 USD / Yearly
  • <p><strong>About Us:</strong></p><p>A boutique firm of trial lawyers located in the Galleria/Uptown area of Houston, Texas. We are committed to delivering exceptional legal services to our diverse clientele that have been injured by the negligence of others. Our team is comprised of skilled trial attorneys and legal professionals who value teamwork, integrity, and client-focused solutions.</p><p> </p><p><strong>About You:</strong></p><p>You will play a pivotal role in supporting our legal team in various tasks related to case management, research, documentation, and client communication. You will have the opportunity to work on a wide range of injury-related legal matters, contributing to the success of our firm. You must be able to display empathy and concern while engaging with clients who have sustained serious and life altering injuries.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Assist attorneys in preparing, organizing, and maintaining legal documents and case files.</li><li>Maintain communication with clients, both in person and via phone/email, to provide updates and gather necessary information.</li><li>Schedule appointments, court dates, and meetings, and manage attorney calendars.</li><li>Coordinate and assist in the preparation of trial materials, exhibits, and presentations.</li><li>File documents with courts and government agencies, ensuring accuracy and compliance with deadlines.</li><li>Provide administrative support, including data entry, billing, and file management.</li></ul><p><br></p>
  • 2025-07-01T14:35:03Z
Sr. Litigation Paralegal
  • Houston, TX
  • onsite
  • Permanent
  • 90000.00 - 120000.00 USD / Yearly
  • We are offering an exciting opportunity for a Sr. Litigation Paralegal in Houston, Texas. This role will be pivotal in servicing all phases of the legal system, under the supervision of an attorney. The successful candidate will be responsible for tasks including litigation support, drafting documents, monitoring deadlines, conducting legal research, and managing communication with stakeholders.<br><br>Responsibilities:<br>• Efficiently process and manage new client files for mediations, hearings, depositions, arbitrations, and mediations.<br>• Oversee and train legal assistants, Jr. paralegals, and summer law clerks.<br>• Conduct legal research, extensive trial preparation, attend trials, and manage documents.<br>• Draft correspondence, pleadings, and e-filings as needed.<br>• Provide litigation support for trial preparation, mediation, and depositions, including preparing witnesses for trial.<br>• Adhere to office policies and procedures at all times.<br>• Monitor and comply with discovery deadlines and deadlines per scheduling order as well as various state and federal courts’ policies.<br>• Manage, organize, and maintain documents in both paper and electronic systems in line with the firm’s retention policy.<br>• Perform document review, document production, and manage communication with stakeholders.<br>• Collaborate and coordinate with experts and witnesses as needed.
  • 2025-06-16T17:49:01Z
Auditing Clerk
  • Houston, TX
  • onsite
  • Permanent
  • 100000.00 - 114000.00 USD / Yearly
  • <p>Our client located in Downtown, Houston, TX is seeking a dedicated and experienced Assistant Risk Manager to join our team. The ideal candidate will possess a strong background in risk management within a national or international company, along with expertise in insurance programs, OSHA compliance, workers' compensation, and fleet insurance management. This role requires excellent reporting skills, leadership ability, and a passion for ensuring comprehensive risk mitigation and compliance across operations.</p><p><br></p><p>Responsibilities</p><p>Assist in developing, implementing, and maintaining risk management strategies and policies.</p><p>Oversee insurance programs, including policy renewals, claims management, and coverage analysis.</p><p>Collaborate with fleet managers to ensure proper insurance coverage and risk controls for all vehicular assets.</p><p>Ensure OSHA compliance and workplace safety protocols, drive participation in OSHA certification efforts.</p><p>Manage workers’ compensation claims and program administration.</p><p>Compile, analyze, and deliver comprehensive risk management reports to senior leadership.</p><p>Lead, mentor, and oversee a risk management team to achieve organizational objectives.</p><p><br></p><p>Requirements</p><p>The ideal candidate will have:</p><p><br></p><p>A minimum of 5 years of experience in risk management roles (National or International companies preferred).</p><p>Proven experience managing insurance programs, specifically fleet insurance.</p><p>At least 5 years of experience in a management or leadership capacity.</p><p>Strong knowledge of OSHA regulations and the ability to obtain OSHA 30 Certification (if not already certified).</p><p>Familiarity with workers' compensation programs and procedures.</p><p>Exceptional reporting and communication skills.</p><p>A detail-oriented and proactive mindset with a strong ability to manage multiple projects.</p><p>Preferred Qualifications</p><p>Risk management or insurance-related certifications (e.g., ARM, CRM, CIC).</p><p>Experience working with fleet operations in the transportation or logistics industries.</p><p>Proficiency in risk management software or tools.</p>
  • 2025-07-11T14:33:49Z
Controller
  • the Woodlands, TX
  • onsite
  • Permanent
  • 120000.00 - 140000.00 USD / Yearly
  • <p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
  • 2025-06-25T21:13:45Z
OS&D Clerk
  • Humble, TX
  • onsite
  • Temporary
  • 17.00 - 18.00 USD / Hourly
  • <p>A shipping company in Humble is in need of an OS& D Clerk on a long-term temporary basis for several month. Duties include:</p><p> </p><ul><li>Inspect inbound and outbound freight for discrepancies including overages, shortages, and visible damage.</li><li>Accurately record OS& D incidents in the warehouse management or transportation system.</li><li>Take detailed notes and photographic evidence to support claims and internal records.</li><li>Communicate OS& D findings with internal departments (Customer Service, Warehouse, Transportation) and external partners (carriers, customers).</li><li>File and track OS& D claims with carriers and assist in resolution processes.</li><li>Maintain an organized log of all OS& D cases, including resolution status and claim documentation.</li><li>Work with warehouse and logistics teams to segregate and handle OS& D freight according to company procedures.</li><li>Provide timely reporting and updates to supervisors and customers as needed.</li><li>Assist with root cause analysis to reduce recurring OS& D incidents.</li><li>Support inventory control activities including cycle counts and reconciliations.</li></ul><p>Please apply today if you are interested in this long-term temporary opportunity!</p>
  • 2025-06-27T14:49:16Z
OS&D Clerk
  • Humble, TX
  • onsite
  • Temporary
  • 17.00 - 18.00 USD / Hourly
  • <p>A shipping company in Humble is in need of an OS& D Clerk on a long-term temporary basis for several month. Duties include:</p><p> </p><ul><li>Inspect inbound and outbound freight for discrepancies including overages, shortages, and visible damage.</li><li>Accurately record OS& D incidents in the warehouse management or transportation system.</li><li>Take detailed notes and photographic evidence to support claims and internal records.</li><li>Communicate OS& D findings with internal departments (Customer Service, Warehouse, Transportation) and external partners (carriers, customers).</li><li>File and track OS& D claims with carriers and assist in resolution processes.</li><li>Maintain an organized log of all OS& D cases, including resolution status and claim documentation.</li><li>Work with warehouse and logistics teams to segregate and handle OS& D freight according to company procedures.</li><li>Provide timely reporting and updates to supervisors and customers as needed.</li><li>Assist with root cause analysis to reduce recurring OS& D incidents.</li><li>Support inventory control activities including cycle counts and reconciliations.</li></ul><p>Please apply today if you are interested in this long-term temporary opportunity!</p>
  • 2025-07-09T19:54:05Z