15 results for Receptionist in Honolulu, HI

Receptionist We are offering a contract employment opportunity for a Receptionist in the Financial Services industry located in Honolulu, Hawaii. The Receptionist will be the first point of contact for our clients, handling incoming phone calls, processing mail, and providing excellent customer service. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities• Answer and direct phone calls using a switchboard with 1-10 lines• Welcome and assist incoming clients, ensuring a positive experience• Validate parking for clients as required• Perform basic office tasks such as filing, copying, and email correspondence• Use Microsoft Office Suite (Microsoft Word, Microsoft Excel, Microsoft Outlook) proficiently to complete tasks• Handle mail processing duties, ensuring timely delivery and receipt of important documents• Maintain and update customer records with high accuracy• Resolve customer inquiries in a timely and business-minded manner• Carry out receptionist duties in a manner that promotes positive customer interactions.

Front Desk Receptionist The Front Desk Receptionist is the first point of contact for clients, visitors, and employees at an engineering firm. This role is critical in ensuring a welcoming and professional environment. The receptionist manages daily front office operations, including greeting visitors, handling incoming calls, managing correspondence, and providing general administrative support to staff. The ideal candidate should possess exceptional communication, organizational, and multitasking skills, along with a polished and professional demeanor. If interested in this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:Front Desk Operations:<ul><li>Greet and assist clients, visitors, and employees in a friendly and professional manner (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Answer, screen, and route incoming calls, taking and relaying messages accurately when necessary.</li><li>Handle all correspondence received at the front desk, including mail, packages, and deliveries.</li></ul>Office Coordination and Administrative Support:<ul><li>Maintain the cleanliness and organization of the reception area, ensuring it represents the firm’s professional standards.</li><li>Provide basic administrative support, such as filing, copying, scheduling appointments, and assisting with staff requests (Source: Robert Half Salary Guide).</li><li>Manage conference room bookings, monitor office supply inventory, and place orders when needed.</li></ul>Client and Visitor Assistance:<ul><li>Act as a liaison between visitors/clients and staff, ensuring clear communication and efficient service.</li><li>Assist with onboarding visitors by checking them in, issuing visitor badges, and directing them to meetings or designated areas.</li></ul>Technology and Systems:<ul><li>Use phone systems, scheduling software, and other tools to manage office communications effectively.</li><li>Monitor incoming emails to the general office inbox and respond or route appropriately.</li></ul>Event and Meeting Support:<ul><li>Coordinate refreshments and setup requirements for meetings, as needed.</li><li>Assist in the preparation and distribution of meeting materials or presentations.</li></ul>

Receptionist/Administrative Assistant Robert Half is seeking a dynamic and organized Receptionist/Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. As the first point of contact for the organization, you will play a crucial role in providing exceptional administrative support and ensuring a welcoming environment for clients and partners. Responsibilities: 1. Front Desk Management: - Greet and assist visitors with a friendly and business-like demeanor. - Answer and direct incoming calls, emails, and inquiries to the appropriate staff members. - Maintain a clean and organized reception area. 2. Administrative Support: - Provide general administrative support, including data entry, filing, and photocopying. - Assist in scheduling meetings, appointments, and coordinating calendars. - Prepare and distribute internal and external communications. 3. Office Supplies and Equipment: - Monitor and replenish office supplies as needed. - Report and troubleshoot any issues with office equipment.

Receptionist Are you a friendly and organized individual with a passion for creative services? If so, Robert Half has an exciting Receptionist opportunity for you at a Honolulu-based Creative Services Firm. We're looking for a welcoming and efficient front-desk individual to be the first point of contact for clients, partners, and team members. If you are success-driven, detail-oriented, and thrive in a fast-paced environment, we want to hear from you! If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities • Operate a multi-line phone system to promptly answer and direct calls. • Act as the primary point of contact for the company, greeting and directing visitors with detail-oriented conduct. • Handle incoming and outgoing mail and manage the receipt and distribution of deliveries. • Perform data entry tasks, ensuring accuracy and attention to detail. • Manage email correspondence, responding in a timely and detail-oriented manner. • Use Microsoft Word, Excel, and Outlook to create documents, manage data, and organize schedules. • Organize files and records to maintain an efficient information retrieval system. • Schedule appointments, maintaining a well-organized and up-to-date calendar. • Uphold a high level of confidentiality when dealing with sensitive information. • Work in a fast-paced environment, effectively multi-tasking to meet daily deadlines.

Receptionist The Receptionist for a Real Estate Development firm serves as the first point of contact for clients, vendors, and visitors, creating a welcoming and professional atmosphere. This role involves managing front desk operations, coordinating office activities, and providing administrative support to the real estate team. The ideal candidate should be friendly, organized, detail-oriented, and capable of multitasking in a fast-paced environment, while also aligning with the company's commitment to excellence and client satisfaction. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:Front Desk Management:<ul><li>Greet and assist clients, business partners, contractors, and visitors in a warm and professional manner (Source: Robert Half research on administrative roles in demand).</li><li>Answer, screen, and direct phone calls and inquiries to appropriate team members or departments.</li></ul>Administrative Support:<ul><li>Manage incoming and outgoing mail, courier deliveries, and correspondence.</li><li>Perform general clerical duties, such as filing, data entry, photocopying, and preparing documents as needed.</li><li>Provide administrative assistance to real estate professionals, including scheduling appointments, maintaining calendars, and handling meeting arrangements.</li></ul>Office Operations:<ul><li>Monitor the reception area to ensure it is clean, organized, and reflects the company’s professional image.</li><li>Manage office supplies inventory and coordinate reordering as needed.</li><li>Liaise with building management or vendors to address any office-related issues.</li></ul>Client and Vendor Interaction:<ul><li>Act as a liaison between clients, vendors, and internal staff, providing prompt and courteous responses to inquiries (Source: Robert Half Salary Guide).</li><li>Assist in onboarding new clients or contractors by coordinating necessary paperwork and information.</li></ul>Property and Event Coordination Assistance:<ul><li>Assist with coordinating property tours or site visits by preparing materials, managing schedules, and greeting prospective clients.</li><li>Support event planning for industry conferences, open houses, or client appreciation events, as needed.</li></ul>

Front Desk Coordinator This job would be the best for someone who is a positive self-starter, and eager to thrive in a dynamic environment. Robert Half is looking for friendly, flexible candidates who love taking initiative, for a Front Desk Coordinator position for a luxury Hotel in Waikiki, Hawaii. If you are well-organized and motivated, you might be a good fit! Candidates looking for Front Desk Coordinator opportunities will be interested in this short-term contract vacancy in the Honolulu, Hawaii area. What you get to do every day- Provide concierge services- Greet and check in/out guests- Handle deliveries and reservation requests- Validate parking- Assist with rental items- Generate reports- Work with vendors- Provide top notch customer service- Other administrative duties as assigned

General Office Clerk If you are a highly motivated self-starter, there is an excellent career opportunity with Robert Half for a General Office Clerk. This essential role would be perfect for someone who loves organization, order, and people. You might be right for this General Office Clerk role if you're looking for an opportunity in the Service industry in Honolulu, Hawaii area, and are comfortable with performing various administrative support tasks, including operating office equipment and completing general clerical work. If interested, in this position please call 808.531.0800. Your responsibilities in this role- Running multiple errands on foot- Front desk receptionist duties- Performing data entry, word processing, filing, scanning, copying and faxing- Supporting diverse projects for other employees as needed- Providing accurate, friendly customer service in a timely fashion- Offer, as needed, support to front desk and receptionist duties- Receiving and placing telephone calls- Drafting correspondence that conform to prescribed style and format- Greeting customers with a smile

General Office Clerk If you love organization, order, and people, Robert Half has an excellent career opportunity for a highly motivated, self-starter as a General Office Clerk. In this essential role, you will perform various administrative support tasks, including operating office equipment and completing general clerical work. This role is a long-term contract position for a General Office Clerk based in Honolulu, Hawaii. If interested in this position please apply online or call Robert Half at (808) 531-0800. Your responsibilities in this role- As required, offer support on diverse employee projects- Performing data entry, word processing, filing, scanning, copying and faxing- Interface with customers in a friendly manner- Emphasize proper formatting and style when drafting correspondence- Supporting front desk and receptionist duties- Place and receive telephone calls

Administrative Assistant If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. You'll succeed in this Administrative Assistant position, if you can perform various administrative and office support duties. You'll excel in this job if you love assisting clients, communicating via email and over the phone, and perform heavy documentation, so don't hesitate to contact us if you fit that description! If you're looking for a long-term contract / contract to hire position, check out this terrific Administrative Assistant position in the Honolulu, Hawaii area for an Investment firm. What you get to do every day- Answer telephone calls and return voicemails- Perform and oversee office administration- Support diverse projects for other employees- Tend to word processing, filing, faxing, copying, scanning, data entry, and typing- Vendor relations, order office supplies- Other administrative tasks as needed

General Office Clerk We are seeking a dependable and detail-oriented General Office Clerk to assist with daily administrative tasks and office operations. This role ensures the smooth functioning of the office by performing clerical work, supporting team members, and providing excellent service to internal and external stakeholders. Please call us at 808-531-0800 to submit your resume. Preference will be given to Hawaii residents. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform data entry tasks and maintain accurate records.</li><li>File, organize, and retrieve paper and electronic documents as required.</li><li>Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.</li><li>Office Operations:</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Sort and distribute incoming mail and prepare outgoing correspondence.</li><li>Assist with photocopying, scanning, and other general office duties.</li><li>Customer Service:</li><li>Greet and assist visitors or clients who arrive at the office.</li><li>Provide clear and timely information to team members and external contacts.</li><li>Task Management:</li><li>Support managers and team members with miscellaneous office tasks.</li><li>Ensure deadlines are met and all projects or assignments are completed efficiently.</li></ul>

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join our production team. This role is vital to ensuring smooth daily operations by providing administrative and clerical support to our production personnel and management. The ideal candidate thrives in a fast-paced, creative environment, is detail-oriented, and is adept at managing multiple tasks simultaneously. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative and Scheduling Support:</li><li>Act as a central point of communication for the production office, answering phones, managing correspondence, and distributing messages or documents in a timely manner.</li><li>Coordinate and maintain schedules for production managers, including managing calendars, booking meetings, and scheduling travel arrangements</li><li>Assist in preparing daily production schedules, call sheets, and other related documents.</li><li>Documentation and Reporting:</li><li>Maintain and organize production records, contracts, permits, and any compliance-related documentation.</li><li>Prepare reports and summaries of production activity as required.</li><li>Handle data entry tasks, ensuring accuracy in records and production logs</li><li>Logistics and Office Assistance:</li><li>Support in arranging production-related logistics, such as securing locations, equipment rentals, and other resources.</li><li>Assist with onboarding new hires/crew members by ensuring proper documentation is completed.</li><li>Maintain office supplies inventory and ensure that equipment is operational and well-maintained.</li><li>Collaboration with Key Teams:</li><li>Liaise with various departments such as casting, crew, and post-production to facilitate communication and monitor project timelines.</li><li>Provide support for company events, meetings, and screenings by organizing materials and managing logistics.</li><li>Problem Solving:</li><li>Address and troubleshoot administrative or logistical issues as they arise, ensuring minimal disruption to workflows.</li><li>Take initiative in identifying ways to improve processes and efficiencies in the production office.</li></ul>

Administrative Assistant We are searching for a detail-oriented and proactive Administrative Assistant to support the daily operations of our energy company. The ideal candidate will assist with administrative functions, ensure effective communication within the team, and handle organizational tasks in a fast-paced, technical environment. This role will be instrumental in ensuring operations run smoothly while supporting key divisions such as operations, safety, compliance, and engineering. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain calendars, schedules, and appointments for department leaders and team members.</li><li>Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials.</li><li>Documentation and Reporting:</li><li>Prepare and review correspondence, reports, presentations, and other documents.</li><li>File and organize critical documents such as compliance reports, contracts, permits, and safety certifications.</li><li>Data Management:</li><li>Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality.</li><li>Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested.</li><li>Communication and Coordination:</li><li>Act as the main point of contact for internal and external communications.</li><li>Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy).</li><li>Office Organization:</li><li>Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional.</li><li>Assist in onboarding new employees and provide administrative support for training programs.</li><li>Support for Special Projects:</li><li>Provide assistance with departmental special projects, such as tracking sustainability initiatives or preparing materials for shareholder meetings.</li><li>Assist leaders in gathering energy production, usage, or operational data, as needed</li></ul>

Office Assistant Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an Office Assistant in the Honolulu, Hawaii area. If interested please apply online or call (808) 531-0800. Responsibilities- Enter data into electronic applications- Dispatch calls to the appropriate parties- Copy, faxing, and filing for many departments- Maintain office facility

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Assistant to a government contractor. In this role, you will provide essential administrative and office support to ensure the efficient operation of our organization and compliance with government contracting requirements. The ideal candidate should have excellent organizational skills, a meticulous attention to detail, and the flexibility to thrive in a fast-paced environment. Preference will be given to candidates who are residents of Hawaii. Please call us at 808-531-0800 to submit your resume. Key Responsibilities:<ul><li>Office Management and Administrative Support:</li><li>Manage schedules, appointments, and calendars for team members and executives.</li><li>Screen, distribute, and respond to incoming correspondence, including emails and phone calls.</li><li>Organize and maintain filing systems, both physical and electronic, to ensure compliance with required regulations.</li><li>Documentation and Reporting:</li><li>Assist in the preparation and submission of contracts, invoices, and other vital documents in accordance with government standards.</li><li>Generate periodic reports, analyze data, and track important deadlines for project deliverables.</li><li>Review and edit documents for accuracy, grammar, and adherence to formatting guidelines.</li><li>Client and Government Liaison:</li><li>Serve as the first point of contact for internal team members and external stakeholders, ensuring professional and clear communication.</li><li>Assist in coordinating meetings with government agencies, clients, and subcontractors.</li><li>Compliance Support:</li><li>Help ensure adherence to federal, state, and local compliance, including FAR (Federal Acquisition Regulations) and other applicable guidelines.</li><li>Maintain and track certifications and licenses required for contracts and personnel.</li></ul>

Administrative Assistant We are seeking a reliable and detail-oriented Administrative Assistant to join our client in the tax service field. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our staff and clients during tax season and beyond. The ideal candidate should be highly organized, a strong communicator, and comfortable working in a fast-paced, customer-focused environment. If you’re organized, enthusiastic, and eager to support a team in helping clients navigate the tax process, we want to hear from you! Call us today at 808-531-0800 to apply or learn more about this opportunity. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. y Responsibilities:<ul><li>Office and Administrative Support:</li><li>Answer phones, manage incoming calls, and redirect or take messages as needed.</li><li>Greet and assist clients in person, ensuring a professional and welcoming office environment.</li><li>Schedule and confirm appointments for tax preparation services.</li><li>Document Preparation:</li><li>Assist with the preparation and assembly of tax documents, ensuring all forms are completed accurately and promptly.</li><li>Organize and maintain both physical and electronic files, ensuring confidentiality and compliance with company policies.</li><li>Client Relations:</li><li>Serve as the primary point of contact for client inquiries, ensuring questions are answered or forwarded in a timely manner.</li><li>Collect and process required documentation from clients, ensuring accuracy and completeness.</li><li>Operational Support:</li><li>Manage daily office tasks such as ordering supplies, processing mail, and maintaining office cleanliness.</li><li>Assist with data entry and updating customer information in the system.</li><li>Support the tax preparation team with any additional administrative needs.</li></ul>