11 results for Payroll Specialist in Honolulu, HI

Payroll Administrator We are offering an exciting opportunity in the high-tech electronics industry based in Honolulu, Hawaii for a Payroll Administrator. In this role, you will be tasked with managing payroll operations for a significant number of employees, utilizing ADP software, and ensuring compliance with all relevant regulations. To submit your resume, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately and efficiently process bi-weekly or monthly payroll for a large number of employees, adhering to all internal policies and legal requirements.• Utilize ADP software for a variety of payroll functions including managing employee data, timekeeping records, and tax filings.• Provide exceptional customer service by responding to employee inquiries related to paychecks, deductions, and taxes.• Administer benefits deductions, wage garnishments, and other payroll-related adjustments with precision.• Collaborate with HR and Finance departments to ensure optimal integration of payroll data and benefits information.• Prepare payroll reports and assist in audits to maintain transparency and compliance.• Stay informed about changes in payroll regulations and implement necessary updates to processes.• Use accounting software systems and tools such as Ceridian and Crystal Reports to streamline and enhance payroll operations.• Oversee 401k - RRSP Administration and other benefit functions.• Conduct accounting functions and auditing as required.

Accounts Payable Specialist We are in search of an Accounts Payable Specialist for a long-term contract in the Energy/Natural Resources industry, based in Honolulu, Hawaii. As an Accounts Payable Specialist, you will be crucial in managing financial records, processing invoices, and providing administrative support. Your role will be pivotal in ensuring the smooth operation of our accounting functions. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately process a variety of accounts payable invoices on a monthly basis• Ensure prompt payment and maintain comprehensive records for our vendors and suppliers• Efficiently resolve any discrepancies or issues related to accounts payable invoices• Oversee and manage purchase orders outside the traditional accounts payable system, using tools like Excel• Ensure all entries related to purchase orders are precise, current, and well-organized• Act as the primary contact for any inquiries related to purchase order tracking• Record and manage low-volume petty cash transactions, ensuring meticulous attention to detail• Perform regular petty cash reconciliations to maintain accuracy and proper usage of funds• Assist in resolving any discrepancies related to petty cash transactions• Maintain accurate financial records and documentation while providing other administrative and accounting support as needed.

Human Resources Specialist Our client is seeking a talented, dynamic, and growth-oriented Human Resources Specialist to join their growing team! The ideal Human Resources Specialist candidate will have diverse experience in multiple Human Resources modules. Duties/Responsibilities:<ol><li>Act as a liaison between employees and management.</li><li>Manage workers’ compensation claims, documentation, and employee return-to-work processes.</li><li>Assist managers with progressive discipline and employee relations issues.</li><li>Analyze employment data and prepare reports as required.</li><li>Conduct exit interviews and handle termination paperwork.</li><li>Oversee the hiring process, from recruitment to onboarding.</li><li>Conduct background checks and reference verifications for job applicants.</li><li>Provide guidance on company policies, benefits, and procedures.</li><li>Support payroll processing as needed.</li><li>Perform administrative tasks and ensure compliance with HR policies.</li></ol>

Human Resources (HR) Manager We are offering an exciting opportunity for a Human Resources (HR) Manager in Honolulu, Hawaii. If you are interested in managing talent, enhancing employee engagement, administering additional benefits, and ensuring the smooth running of recurring HR activities please contact Melissa at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Collaborate effectively with outsourced HR partners, ensuring their services add value to our organization.• Implement our human resource strategy, aligning it with our mission, vision, and values.• Regularly review and update HR policies and procedures, along with the employee handbook.• Coordinate and schedule training programs for employees.• Oversee the benefits program and liaise with the outsourced HR partner for payroll coordination.• Maintain and manage personnel records, leave balances, and documentation in the HR partner’s HRIS.• Ensure compliance with applicable Federal and State requirements.• Support recruitment and selection processes, including job description development, resume review, and candidate selection.• Oversee the onboarding process for new hires and assist managers with orientation arrangements.• Coordinate the annual performance review process and serve as a resource to managers on performance management.• Evaluate market trends to ensure our compensation plans remain competitive.• Assist managers in effectively implementing policies and procedures and addressing employee concerns.• Oversee our annual employee engagement study and manage our employee suggestion box program.• Administer additional benefits outside of the outsourced HR partner’s scope, including our 401k and unemployment insurance programs.• Ensure consistent, high-quality execution of transactional HR activities in compliance with federal and local laws.

Bookkeeper We are actively seeking a Bookkeeper to join our team in Honolulu, Hawaii. As a Bookkeeper, you will be tasked with managing financial records, processing invoices and bills, and ensuring the overall financial health of the business. This position offers a long-term contract employment opportunity, where you will be expected to handle accounts payable and receivable, perform bank reconciliations, and conduct month-end close activities. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately manage and update financial records using QuickBooks• Process and enter invoices with keen attention to detail• Timely and accurately handle accounts payable and receivable • Conduct regular bank reconciliations to ensure financial accuracy• Maintain data entry tasks to keep all financial data up to date• Use Microsoft Excel for financial reporting and analysis • Manage payroll activities ensuring all employees are paid accurately and on time• Perform month-end close activities, ensuring all financial data is accurate• Maintain communication with external entities for business transactions• Proactively perform account analysis to ensure financial health of the business.

Accounting Manager/Supervisor We are seeking a meticulous Accounting Manager/Supervisor to join our team in HONOLULU, Hawaii. In this role, you will be taking charge of our financial processes, ensuring the accuracy of our financial reports, and using your skills to maintain precise customer records. Your responsibilities will also include processing customer applications and monitoring customer accounts to take necessary actions. If interested in this role, please Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Ensure the accurate and efficient processing of customer credit applications• Oversee the maintenance of precise customer credit records• Manage the preparation and review of adjusted trial balances for adherence to accounting standards• Oversee the processing of payroll and preparation of pertinent General Excise (GE) and Transient Accommodations (TA) tax returns• Organize and prepare financial statements in compliance with company and regulatory requirements• Assist in the preparation of tax returns• Support the team in performing reconciliations and maintaining financial records in QuickBooks• Use your proficiency in Accounting Software Systems, ADP - Financial Services, BlackLine, Concur, and ERP - Enterprise Resource Planning in performing your duties• Use your knowledge in Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Auditing, and Billing Functions to ensure accuracy and efficiency in your responsibilities.

Accounts Receivable Clerk We are offering a contract employment opportunity for an Accounts Receivable Clerk in the Real Estate Property/Facilities Management industry. The role is based in HONOLULU, Hawaii. You will be responsible for managing cash applications, maintaining efficient communication with banks, and ensuring the best rates for clients. To submit your resume, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Efficiently process client credit applications• Maintain accurate and up-to-date customer credit records• Handle transfer requests for Reserve Accounts accurately• Update the rate book regularly• Ensure all property accounts are within FDIC limits by reviewing current investments• Prepare and manage investment sheets for upcoming maturities• Execute investment instructions approved by Property Manager/Board• Journalize investment transactions to the General Ledger• Communicate effectively with banks to negotiate the best rates for our clients• Resolve customer inquiries promptly and professionally.

Accounts Receivable Clerk We are searching for a meticulous Accounts Receivable Clerk in Honolulu, Hawaii, for a permanent position within the ocean freight industry. The role involves verifying and processing billing, managing small account collections, and carrying out other assigned duties. The workplace setting is in-person, on the island of Oahu. To submit your resume please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities: • Manage and process customer credit applications with precision and promptness• Keep customer credit records up-to-date and accurate • Handle small account collections and ensure timely recovery • Verify and process billing documents in line with company standards • Use software applications like Oracle, QuickBooks, SAP, and Microsoft Excel for various financial tasks • Respond to customer inquiries and resolve any issues promptly • Monitor customer accounts and take necessary actions for account reconciliation • Perform other duties as assigned by the management.

Accounts Receivable Clerk Searching for a AR/Billing Candidate for a company based in Honolulu, Hawaii with flexible schedule and a positive work environment. As an Accounts Receivable Clerk, you will be tasked with managing customer accounts, processing applications, and addressing inquiries. This role will also involve monitoring accounts and taking the necessary actions. Responsibilities:• Efficiently process customer credit applications• Maintain accurate records of customer credit• Apply special rates or discounts to specific bills as necessary• Operate database software and electronic billing systems to review and reconcile financial data• Ensure accurate billing of customers by reconciling sales order records with shipping documents• Prepare, print, and distribute invoices via mail, email or customer portals• Follow up with customers via email or phone calls where necessary• Correct discrepancies in customer accounts• Utilize Microsoft programs such as Outlook, Word, and Excel in the execution of duties• Perform other duties as assigned.

Accounts Receivable Clerk We are offering an exciting opportunity for an Accounts Receivable Clerk in Honolulu, Hawaii. In this role, you'll be at the forefront of our accounting and finance department, ensuring the accuracy of customer accounts and providing timely responses to account inquiries. This role demands a keen eye for detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment. To apply for this role, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Ensure timely and accurate generation of invoices and statements for membership dues and other services.• Maintain and update the filing system for invoices/statements to facilitate research and respond to customer’s inquiries.• Analyze accounts to identify discrepancies and prepare adjustment requests.• Accept and process customer payments, ensuring all transactions are accurate and efficient. • Generate monthly reports to identify members that may be subject to collection or suspension of their accounts.• Provide a list of past-due accounts to the appropriate department for suspension.• Prepare refund requests for dues and other services.• Post daily online credit card payments, ensuring all transactions are accurate and efficient.• Place courtesy calls to customers to encourage payment as necessary.• Perform other duties as assigned, demonstrating flexibility and adaptability.

Bookkeeper We are offering a contract for permanent employment for a Bookkeeper in the Real Estate Property/Facilities Management industry. Our location is Honolulu, Hawaii. As a Bookkeeper, you will play a central role in managing accounts payable and receivable, job cost tracking, change order management, financial reporting, and ensuring effective communication and coordination. to submit your resume, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Efficiently process vendor invoices, ensuring coding accuracy, and alignment with job costs.• Handle customer billing using the percentage of completion (POC) method while coordinating with project managers for billing accuracy.• Process cash receipts and apply payments to the correct accounts.• Review aging reports, follow up on overdue accounts, and communicate effectively with customers to resolve collection issues.• Maintain job-specific cost records, including labor, materials, and subcontractor expenses.• Collaborate with project managers to reconcile costs versus budgets and address any discrepancies.• Track and record approved and pending change orders, ensuring alignment with budgets or contract terms.• Generate monthly and quarterly financial reports, including cash flow summaries and project profitability metrics.• Comply with industry-specific accounting regulations, tax filings, and construction lien laws.• Collaborate with project managers, subcontractors, and vendors to ensure accurate and comprehensive financial records.• Provide insights into budget tracking, cost analysis, and cash flow for management decision-making.