15 Results for Office Assistant Jobs in Honolulu, HI

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Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22 - 25 USD / Hourly
Robert Half is seeking a dependable and organized Administrative Assistant to support a busy construction and engineering company in Honolulu. This position will provide day-to-day administrative support, coordinate office activities, and serve as a key point of contact for clients, vendors, and internal staff. The ideal candidate is professional, detail-oriented, and comfortable handling a busy phone line while providing excellent customer service. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer and direct incoming phone calls professionally and efficiently</li><li>Provide excellent customer service to clients, vendors, and visitors</li><li>Greet visitors and assist with front office needs</li><li>Prepare correspondence, reports, and other business documents</li><li>Schedule meetings, appointments, and project-related activities</li><li>Perform data entry and maintain accurate records</li><li>Organize electronic and paper files</li><li>Assist with purchase orders, invoices, and project documentation</li><li>Coordinate incoming and outgoing mail and deliveries</li><li>Order and maintain office supplies</li><li>Provide administrative support to management and project teams</li><li>Assist with additional office projects as needed</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for an organized Administrative Assistant to support day-to-day property management operations in Honolulu, Hawaii. This role serves as a key point of coordination for tenants, vendors, and internal teams, helping keep communication, records, and administrative processes running smoothly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call Noe at 808.452.0264. Responsibilities:• Serve as the first point of contact for tenant inquiries, maintenance concerns, and service-related requests, ensuring each matter is directed to the appropriate team or vendor for timely follow-up.• Coordinate and track work orders, including assisting with approvals and maintaining accurate status updates from request through completion.• Help deliver a positive tenant experience by supporting occupancy changes, preparing communications, assisting with tenant events, and explaining building guidelines to new occupants.• Prepare and organize administrative documents such as vendor agreements, lease summary updates, and bid materials for property-related projects and services.• Provide financial and operational support by assisting with rent-related administration, invoice review and coding, purchase order processing, vendor onboarding paperwork, account reconciliations, and recurring reports.• Maintain property records and operational documentation, including access credential information, emergency preparedness materials, training logs, and retained files.• Assist with coordination of building safety activities and related administrative tasks to help ensure compliance with site procedures and documentation standards.
2026-09-23T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 26 USD / Hourly
Robert Half is seeking a dependable and organized Administrative Assistant to support a busy construction and engineering company in Honolulu. This position will provide day-to-day administrative support, coordinate office activities, and serve as a key point of contact for clients, vendors, and internal staff. The ideal candidate is professional, detail-oriented, and comfortable handling a busy phone line while providing excellent customer service. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer and direct incoming phone calls professionally and efficiently</li><li>Provide excellent customer service to clients, vendors, and visitors</li><li>Greet visitors and assist with front office needs</li><li>Prepare correspondence, reports, and other business documents</li><li>Schedule meetings, appointments, and project-related activities</li><li>Perform data entry and maintain accurate records</li><li>Organize electronic and paper files</li><li>Assist with purchase orders, invoices, and project documentation</li><li>Coordinate incoming and outgoing mail and deliveries</li><li>Order and maintain office supplies</li><li>Provide administrative support to management and project teams</li><li>Assist with additional office projects as needed</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity, Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-10-08T00:00:00Z

Executive Assistant

Kapolei, HI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide high-level support to leadership in Hawaii. This Contract position is ideal for someone who excels in a fast-paced retail environment, keeps priorities organized, and helps executives stay focused on key business objectives. The role requires strong judgment, effective communication, and the ability to manage sensitive information with professionalism. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800. Responsibilities:• Coordinate executive schedules by arranging meetings, managing appointments, and adjusting priorities as business needs change.• Join leadership meetings, capture accurate discussion notes, and prepare clear follow-up summaries for stakeholders.• Monitor action items from meetings and help drive timely completion of assigned deliverables.• Serve as a communication link between executives, employees, clients, and external partners to keep information flowing smoothly.• Maintain organized records, business documents, and digital files for easy access and accuracy.• Support travel planning and related logistics for executive meetings and business activities.• Contribute to administrative projects that improve workflow, organization, and day-to-day operational efficiency.• Handle confidential matters with discretion while providing dependable support to senior leadership.
2026-10-09T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is seeking a polished and highly organized Executive Assistant to support senior leadership within a commercial real estate organization in Honolulu. This position will manage calendars, coordinate meetings, prepare business correspondence, handle confidential information, and assist with day-to-day executive and office needs. The ideal candidate is proactive, professional, and experienced in communicating with clients and business partners at all levels. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling</li><li>Answer and screen incoming phone calls professionally</li><li>Provide exceptional customer service to clients, tenants, vendors, and business partners</li><li>Draft and proofread correspondence, reports, presentations, and other documents</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas and organize supporting materials</li><li>Assist with travel arrangements and itineraries as needed</li><li>Maintain confidential files, records, and executive correspondence</li><li>Track deadlines and follow up on outstanding action items</li><li>Assist with expense reports and invoice processing</li><li>Communicate with internal departments and external contacts on behalf of leadership</li><li>Provide additional administrative and project support as needed</li></ul>
2026-10-07T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Permanent / Full Time
52000 - 58000 USD / Yearly
Legal Assistant | Honolulu, HI Robert Half is partnering with a well-established Honolulu law firm to identify a Legal Assistant who is ready to grow their career in a busy and rewarding legal environment. If you have at least one year of legal support experience and enjoy being part of a team that makes a meaningful impact on clients' lives, we'd like to connect with you. Our client is seeking a highly organized professional who can provide litigation and administrative support to attorneys handling personal injury matters. Previous experience supporting personal injury, civil litigation, insurance, or plaintiff-side legal practices is highly preferred. What You'll Be Doing in this 100% ONSITE role:<ul><li>Assist attorneys throughout the lifecycle of personal injury and litigation matters.</li><li>Draft, edit, and prepare legal correspondence, pleadings, discovery materials, and case-related documents.</li><li>Manage case files and maintain accurate electronic records.</li><li>Coordinate court filings and service of documents in accordance with applicable procedures and deadlines.</li><li>Track critical dates, hearings, discovery schedules, and attorney calendars.</li><li>Communicate professionally with clients, medical providers, insurance representatives, courts, and opposing counsel.</li><li>Obtain, organize, and summarize medical records and supporting documentation.</li><li>Assist with trial preparation, exhibits, and case materials for hearings, mediations, and settlement discussions.</li><li>Provide administrative support to ensure matters move efficiently through the legal process.</li></ul>
2026-09-11T00:00:00Z

Sales Assistant

Mililani, HI
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a motivated sales specialist to support business growth by strengthening client relationships and identifying new opportunities across the corporate market in Mililani, Hawaii. This role is ideal for someone who combines commercial insight with a consultative approach and can confidently guide prospects from initial outreach through proposal development and closing. The successful candidate will help expand market presence, manage an active pipeline, and contribute to achieving territory sales objectives within established timelines. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Melissa at 808.452.0254. All inquiries are confidential. Responsibilities:• Identify and pursue prospective corporate clients by researching target organizations, initiating outreach, and engaging key decision-makers.• Build and maintain a healthy sales pipeline that supports revenue targets and long-term territory growth.• Present services in a consultative manner, aligning solutions with each client's business goals and operational needs.• Create persuasive proposals, bid responses, presentations, and other customer-facing materials to support the sales cycle.• Maintain accurate and up-to-date records of prospect activity, account details, and sales progress within the company database.• Develop strong working relationships with existing and prospective clients to encourage trust, retention, and repeat business.• Contribute to territory planning by supporting sales strategies designed to increase market visibility and client acquisition.• Represent the organization effectively while reinforcing company values, service standards, and business objectives.• Collaborate with leadership and carry out additional sales-related duties as needed to support departmental priorities.
2026-10-08T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are seeking an organized and personable Human Resources Assistant to support a busy healthcare organization in Honolulu. This position will assist with day-to-day HR administrative functions, employee records, onboarding, and communication while serving as a professional point of contact for employees and callers. This position requires onsite work in Honolulu. Preference will be given to Hawaiʻi residents due to onsite work requirements. If you're interested please call us at 808-531-0800 to learn more or apply. Responsibilities<ul><li>Answer and route incoming phone calls professionally and assist with general HR inquiries</li><li>Provide administrative support to the Human Resources team</li><li>Assist with new hire onboarding and employee documentation</li><li>Maintain accurate and confidential personnel files and HR records</li><li>Schedule interviews, meetings, orientations, and other HR activities</li><li>Assist with data entry, reports, correspondence, and document preparation</li><li>Respond to employee questions and direct inquiries to the appropriate HR representative</li><li>Track required documentation and follow up on outstanding items</li><li>Perform general clerical and office support as needed</li></ul>
2026-10-03T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a friendly and dependable Receptionist to support a property management office in Honolulu. The ideal candidate will have strong customer service skills and previous experience managing a busy phone line while assisting tenants, vendors, visitors, and office staff. This is an onsite position in Honolulu. Preference will be given to Hawaiʻi residents due to onsite work requirements. For more information or to apply, call us at 808-531-0800. Responsibilities<ul><li>Answer, screen, and route incoming phone calls throughout the day</li><li>Greet tenants, vendors, clients, and visitors in a professional manner</li><li>Respond to general inquiries and direct requests to the appropriate team member</li><li>Assist with scheduling appointments and maintaining calendars</li><li>Receive, sort, and distribute mail and deliveries</li><li>Perform data entry, filing, scanning, and general administrative tasks</li><li>Maintain the front desk and reception area</li><li>Provide additional administrative support to the office as needed</li></ul>
2026-10-03T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are seeking a professional and organized Receptionist for a busy construction and engineering office in Honolulu. This role will manage front desk operations, incoming calls, visitors, and general administrative tasks while supporting project and office staff. This position is fully onsite in Honolulu. Preference will be given to Hawaiʻi residents due to onsite work requirements. Interested candidates should call us at 808-531-0800 for additional information or to apply. Responsibilities<ul><li>Answer a high volume of incoming phone calls, screen inquiries, take messages, and route calls appropriately</li><li>Welcome clients, contractors, vendors, and other visitors</li><li>Monitor the reception area and provide professional front-office support</li><li>Assist with scheduling meetings and coordinating conference rooms</li><li>Prepare, scan, file, and organize documents</li><li>Assist with correspondence, data entry, and basic reports</li><li>Receive and distribute mail, packages, and deliveries</li><li>Provide administrative support to project managers and office staff</li><li>Perform additional clerical duties as assigned</li></ul>
2026-10-03T00:00:00Z

Human Resources Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
18 - 24 USD / Hourly
We are looking for a Human Resources Administrative Assistant to support daily HR and office operations for a retail organization in Honolulu, Hawaii. This is a Contract position that requires someone with strong attention to detail who can manage administrative workflows, provide responsive front-desk support, and help keep employee records and documentation organized. The ideal candidate will be comfortable handling a variety of clerical and HR-related tasks while maintaining accuracy, confidentiality, and strong customer service. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage incoming phone calls, greet visitors, and respond to routine inquiries with courtesy and efficiency.• Maintain employee files by scanning documents, creating folders, organizing records, and ensuring paperwork is properly filed.• Process incoming and outgoing mail and support general office coordination to keep administrative activities running smoothly.• Assist with payroll-related administrative tasks, benefits documentation, and leave tracking in support of the HR team.• Provide recruiting support by coordinating paperwork, updating records, and assisting with candidate-related administrative processes.• Handle uniform replacement requests and maintain accurate documentation associated with employee needs.• Perform data entry and other clerical assignments with a high level of accuracy and attention to detail.• Support additional human resources and administrative duties as business needs require.
2026-10-08T00:00:00Z

Accounting Clerk

Ewa Beach, HI
onsite
Permanent / Full Time
55000 - 58000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to support financial operations for a mission-driven non-profit organization in Ewa Beach, Hawaii. This position plays an important role in maintaining accurate financial records, processing daily accounting activities, and assisting with core bookkeeping functions using fund accounting principles. The ideal candidate brings practical accounting experience, strong organizational skills, and the ability to contribute reliably within a collaborative fiscal team. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling Melissa at 808.452.0254. Responsibilities:• Maintain accurate financial records and update the general ledger in accordance with fund accounting practices.• Process invoices, billing transactions, and routine accounting entries while ensuring supporting documentation is complete and organized.• Reconcile accounts on a regular basis to identify discrepancies and help maintain financial accuracy.• Support accounts payable and accounts receivable activities, including timely posting, tracking, and follow-up on outstanding items.• Prepare accounting data and supporting schedules for audits, reviews, and internal financial reporting needs.• Enter financial information into accounting systems and spreadsheets with a high level of accuracy and attention to detail.• Assist other members of the fiscal team by providing coverage for essential departmental duties when needed.• Use accounting software and reporting tools to monitor transactions and help maintain efficient financial processes.
2026-09-24T00:00:00Z

Accounting Clerk

Honolulu, HI
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Accounting Clerk to support daily financial operations for a services organization in Honolulu, Hawaii. This position plays an important role in keeping payables and payroll activities accurate, organized, and compliant with company guidelines and applicable regulations. The ideal candidate brings a detail-oriented approach, sound judgment when handling confidential information, and the ability to manage multiple deadlines in a fast-moving environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe Silva at 808.452.0264. Responsibilities:• Manage the full cycle of vendor invoice handling, from review and coding through payment preparation and record retention.• Process employee expense submissions, verify supporting documentation, and ensure reimbursements are completed accurately and on schedule.• Investigate account differences by reconciling vendor statements, researching discrepancies, and coordinating resolutions with appropriate contacts.• Administer semi-monthly payroll activities, including time entry review, pay adjustments, leave balances, deductions, garnishments, and tax withholding updates.• Maintain organized and confidential payroll and payment files to support audit readiness and ongoing reporting needs.• Respond to employee and vendor inquiries with professionalism, providing timely assistance on payment status, payroll questions, and related accounting matters.• Partner with internal departments to confirm approvals, clarify coding, and support smooth financial processing across the organization.• Enter and update financial information in accounting systems with a high degree of accuracy to support reliable reporting and transaction tracking.
2026-10-08T00:00:00Z

Accounting Clerk

Honolulu, HI
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join a construction and contractor organization in Honolulu, Hawaii. This contract opportunity has the potential to become permanent and is ideal for someone with hands-on accounting support experience who enjoys balancing administrative tasks with core financial duties. The role will contribute to daily accounting operations by supporting payables, receivables, billing, payroll, and account reconciliation activities in a fast-paced office environment. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Process vendor invoices accurately and support timely payment of accounts payable obligations.• Prepare customer billing and assist with tracking incoming payments to maintain current accounts receivable records.• Enter financial and operational data into accounting systems with a strong focus on accuracy and completeness.• Support payroll-related administrative tasks and help ensure employee payment information is handled correctly.• Reconcile account balances and investigate discrepancies to help maintain reliable financial records.• Assist with routine clerical and office support duties, including occasional local errands as needed for business operations.• Maintain organized documentation for invoices, payments, and accounting files to support internal recordkeeping.• Work within Vista and related accounting tools to complete daily transactions and reporting activities.
2026-10-09T00:00:00Z

15 results for Office Assistant in Honolulu, HI