<p>We are looking for a reliable and detail-oriented <strong>General Office Clerk</strong> to support the daily operations of a busy <strong>wholesale distribution company</strong> in Hawaii. If you are interested in the role or would like to apply, <strong>please call 808-531-0800</strong> to speak with a member of our team. This is an <strong>onsite position</strong>, and due to the nature of the work, <strong>preference will be given to candidates currently living in Hawaii. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform clerical tasks including data entry, filing, and document management</li><li>Assist with processing orders, invoices, and shipping paperwork</li><li>Answer phones, direct calls, and take messages</li><li>Maintain office supply inventory and place orders as needed</li><li>Support warehouse and logistics team with administrative needs</li><li>Ensure accuracy and organization of all office documentation</li></ul><p><br></p>
<p>If you're looking for an excellent career opportunity, Robert Half is looking for a highly motivated, self-starting <strong><em>General Office Clerk</em></strong>. The <strong><em>General Office Clerk </em></strong>will perform various administrative support tasks, including operating office equipment and completing general clerical work.</p><p><br></p><p>Key responsibilities</p><p>- Handle incoming and outgoing telephone calls</p><p>- All tasks related to: word processing, data entry, filing, scanning, faxing, and copying</p><p>- Emphasize proper formatting and style when drafting correspondence</p><p>- As required, offer support on diverse employee projects</p>
<p>Robert Half is currently seeking a highly motivated and organized <strong><em>Office Assistant</em></strong> to support a leading real estate firm dedicated to providing exceptional service to clients in Honolulu, Hawaii</p><p> </p><p>Responsibilities:</p><p> </p><p>Administrative Support:</p><p> - Answer and direct phone calls in a business-minded manner.</p><p> - Manage and organize office files and documents.</p><p> - Assist with data entry and maintain accurate records.</p><p> - Coordinate appointments and meetings.</p><p> </p><p>Client Interaction:</p><p> - Greet clients and visitors, providing a positive and welcoming experience.</p><p> - Assist clients with inquiries and direct them to the appropriate team members.</p><p> - Support real estate agents in client communication and follow-ups.</p><p> </p><p>Communication:</p><p> - Effectively communicate with team members and clients.</p><p> - Handle incoming and outgoing correspondence.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Kailua, Hawaii. In this role, you will handle a variety of accounting and administrative tasks, ensuring accuracy and compliance with established procedures. This position is ideal for someone with strong organizational skills and a commitment to delivering exceptional service. </p><p><br></p><p>This role is on-site working full-time, Monday - Friday, so preference will be given to talent residing on Oahu, as the hiring process will move swiftly. Contact Erica Huggins for more information, 808-531-8056. </p><p><br></p><p>Accounting Clerk Responsibilities:</p><p>• Record and maintain accurate accounting entries, including journal entries and general ledger updates.</p><p>• Process accounts payable invoices on a weekly basis, ensuring timely payments.</p><p>• Assist with bank reconciliation tasks, verifying transactions and resolving discrepancies.</p><p>• Audit member forms to ensure information is updated correctly and scanned properly into the system.</p><p>• Handle wire transfer processing and ensure compliance with relevant policies.</p><p>• Provide support to front-line tellers by entering member account details, ordering debit cards, and setting up online banking.</p><p>• Assist in year-end financial processes and annual audits, adhering to regulatory requirements.</p><p>• Conduct onboarding training for staff, focusing on policies, procedures, and compliance regulations.</p><p>• Utilize software tools such as Office, Excel, and specialized accounting systems to perform daily tasks effectively.</p>
<p>We are seeking a professional and friendly <strong>Receptionist</strong> to support the front office of a busy <strong>construction company</strong> in Hawaii. If you’re interested in this opportunity or would like to apply, <strong>please call 808-531-0800</strong> to connect with our team. This is an <strong>onsite role</strong>, and due to the nature of the work, <strong>preference will be given to candidates who currently reside in Hawaii</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients in a welcoming and professional manner</li><li>Answer and route phone calls, take messages, and respond to general inquiries</li><li>Manage incoming and outgoing mail and deliveries</li><li>Assist with scheduling, office coordination, and filing</li><li>Maintain a clean, organized, and professional front desk area</li><li>Provide administrative support to staff as needed</li></ul><p><br></p>
<p>We are seeking a dependable and detail-oriented <strong>Administrative Assistant</strong> to support the operations of a well-respected <strong>educational organization in Hawaii</strong>. This role offers a great opportunity to contribute to a mission-driven environment focused on student success and educational excellence. Due to the nature of the work and the need for close collaboration with onsite staff and faculty, <strong>preference will be given to candidates who currently reside in Hawaii</strong>. To apply, please call us at 808-531-0800. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, document preparation, and data entry</li><li>Answer phones, manage email communication, and greet visitors in a professional manner</li><li>Maintain organized filing systems, both digital and paper</li><li>Assist with event planning, internal communications, and departmental coordination</li><li>Support faculty and staff with clerical needs, supply inventory, and special projects</li><li>Uphold confidentiality and follow organizational protocols and policies</li></ul><p><br></p>
<p>Robert Half is looking for an experienced <strong><em>Administrative Assistant</em></strong> who enjoys problem-solving and taking on new challenges to join a company in the Engineering industry. You will take charge of a number of different office support and administrative duties as the <strong><em>Administrative Assistant</em></strong>. Do your talents include administrative support and receptionist experience? Then we have the <strong><em>Administrative Assistant</em></strong> position for you. This <strong><em>Administrative Assistant</em></strong> role is a short-term contract opportunity and is located in the Pearl City, Hawaii area.</p><p><br></p><p>Major responsibilities:</p><ul><li>Answer moderate to heavy phones</li><li>Assist clients in person</li><li>Email communications</li><li>Monitor and order inventory</li><li>Communicate with vendors and internal staff</li><li>Heavy data entry, copying, scanning, filing</li><li>Other administrative duties as needed</li></ul>
<p>Honolulu Company is seeking a contract-to-hire <strong><em>Senior Administrative Assistant</em></strong>. Duties include answering moderate phones on a multi-line phone system, greeting and assisting visitors, acting as concierge, handle incoming and outgoing deliveries (e.g. FedEx), create labels, handle mail and postage, order supplies, provide parking validation stickers and maintain log, data entry, typing and correspondence, opening and closing office, maintain conference rooms and calendar and assist all internal clients with other general administrative tasks (e.g., filing, faxing, copying, scanning, etc.) as needed. Requires positive attitude; excellent phone/people/communication/customer service skills; business-minded; able to multi-task, adapt quickly and thrive in a fast-paced environment; dependable, good memory, strong organizational skills, 3 years+ phone experience, basic Excel and intermediate Word (mail-merge) and understand the big picture of our business. Knowledge of QuickBooks and accounting procedures preferred. If interested in this role, please call <strong><u>Robert Half at (808) 531-0800.</u></strong></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support senior managers and executives with daily clerical tasks</li><li>Plan meetings and take detailed minutes</li><li>Assist with deliveries</li><li>Answer phone calls, provide information to callers or connect callers to appropriate people</li><li>Schedule appointments and update calendar</li><li>Make travel arrangements and reservations for senior managers</li><li>Compose and type regular correspondence, like invitations and informative material</li><li>Develop and maintain a filing system</li><li>Create spreadsheets and presentations</li><li>Provide statistical and budget reports</li><li>Greet and provide general support to visitors</li><li>Develop, implement and improve office policies and procedures</li></ul>
<p>Are you a friendly and organized individual with a passion for creative services? If so, Robert Half has an exciting <strong><em>Receptionist </em></strong>opportunity for you at a Honolulu-based Creative Services Firm. We're looking for a welcoming and efficient front-desk individual to be the first point of contact for clients, partners, and team members. If you are success-driven, detail-oriented, and thrive in a fast-paced environment, we want to hear from you! <strong><em>If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. </em></strong></p><p><br></p><p>Responsibilities</p><p>• Operate a multi-line phone system to promptly answer and direct calls.</p><p>• Act as the primary point of contact for the company, greeting and directing visitors with detail-oriented conduct.</p><p>• Handle incoming and outgoing mail and manage the receipt and distribution of deliveries.</p><p>• Perform data entry tasks, ensuring accuracy and attention to detail.</p><p>• Manage email correspondence, responding in a timely and detail-oriented manner.</p><p>• Use Microsoft Word, Excel, and Outlook to create documents, manage data, and organize schedules.</p><p>• Organize files and records to maintain an efficient information retrieval system.</p><p>• Schedule appointments, maintaining a well-organized and up-to-date calendar.</p><p>• Uphold a high level of confidentiality when dealing with sensitive information.</p><p>• Work in a fast-paced environment, effectively multi-tasking to meet daily deadlines.</p>
<p>We are looking for a detail-oriented Inventory Clerk to join the team of a Logistics company on a contract basis in Honolulu, Hawaii. This position involves assisting with a project to support the annual physical inventory process. If you have strong organizational skills and enjoy working in a collaborative environment, this role offers a great opportunity to gain experience and earn extra income. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Conduct accurate stock counts and verify inventory levels.</p><p>• Reconcile physical inventory data with existing records to identify discrepancies.</p><p>• Enter inventory data into spreadsheets or database systems with precision.</p><p>• Assist with general clerical tasks related to inventory management.</p><p>• Collaborate with team members to ensure timely completion of the inventory process.</p><p>• Follow established procedures to maintain accuracy and consistency.</p><p>• Use inventory software and tools, such as Excel, to track data.</p><p>• Report findings or issues to supervisors for resolution.</p><p>• Ensure compliance with safety and operational guidelines in the warehouse.</p>
<p>We are currently seeking a qualified <strong>Administrative Assistant</strong> to support the day-to-day operations of a respected healthcare organization in Hawaii. This role is ideal for candidates with strong administrative skills and a passion for supporting healthcare teams in delivering quality care. Due to the onsite nature of the work, <strong>preference will be given to candidates who currently reside in Hawaii</strong>. To apply please call us at 808-531-0800. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative tasks such as scheduling, filing, data entry, and document preparation</li><li>Coordinate meetings, maintain calendars, and arrange travel as needed</li><li>Support internal teams with correspondence and communication</li><li>Handle confidential information in accordance with HIPAA and organizational policies</li><li>Assist with staff onboarding, recordkeeping, and compliance documentation</li><li>Provide day-to-day administrative support to ensure smooth office operation</li></ul><p><br></p>
<p>We are partnering with a mission-driven <strong>non-profit organization</strong> in Hawaii to hire a reliable and proactive <strong>Administrative Assistant</strong>. This individual will provide essential support to daily operations, helping the organization fulfill its mission to serve the local community. This is an <strong>onsite position</strong>, and due to the nature of the work, <strong>preference will be given to candidates currently living in Hawaii. To apply, please call us at 808-531-0800. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks such as scheduling, filing, and data entry</li><li>Support communication with clients, staff, and community partners</li><li>Prepare and organize internal documents, reports, and correspondence</li><li>Assist in coordinating events, board meetings, and outreach efforts</li><li>Manage inventory of office supplies and support overall office organization</li><li>Maintain confidentiality and handle sensitive information appropriately</li></ul><p><br></p>
<p>We are looking for an Accounts Payable Clerk to join a dynamic architectural company in Honolulu, Hawaii. This is a contract position ideal for professionals with a keen eye for detail and a strong background in accounting or administrative tasks. If you thrive in fast-paced environments and excel at meeting deadlines, we encourage you to apply. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Process and route accounts payable invoices in an accurate and timely manner.</p><p>• Enter, scan, and file invoices using appropriate systems.</p><p>• Investigate and resolve discrepancies in accounts payable transactions.</p><p>• Update and maintain Excel reports to ensure accurate tracking of financial data.</p><p>• Reconcile accounts and ensure all records are balanced.</p><p>• Perform data entry with speed and precision, maintaining a high level of accuracy.</p><p>• Maintain vendor files and ensure all documentation is organized and up-to-date.</p><p>• Assist with additional tasks and projects as assigned by the Controller.</p>
<p>We are offering an exciting opportunity for an Accounts Receivable Clerk based in Waipahu, Hawaii. The successful candidate will be at the heart of our financial operations, dealing with a range of responsibilities including processing customer applications, maintaining accurate customer records, and resolving customer inquiries. To submit your resume please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities include:</p><p>• Efficiently processing customer credit applications</p><p>• Ensuring accurate customer credit records are maintained</p><p>• Recording daily sales from all retail locations and affiliates</p><p>• Preparing journal entries and monthly reports for external agencies</p><p>• Creating client invoices and reaching out to clients for necessary information</p><p>• Recording unearned income and allocating to sales on a monthly basis</p><p>• Preparing and reconciling quarterly royalty payments</p><p>• Managing and reconciling grant income and tracking fund spending</p><p>• Assisting with Accounts Payable when needed</p><p>• Undertaking clerical functions such as filing, scanning, mailing, and organizing files</p><p>• Providing support to other departments as necessary.</p>
<p>We are seeking a friendly, organized, and professional <strong>Front Desk Coordinator</strong> to join a reputable <strong>insurance company</strong> in Hawaii. This individual will be the first point of contact for clients and visitors and play a key role in ensuring the front office runs smoothly. This is an <strong>onsite role</strong>, and due to the nature of the work, <strong>preference will be given to candidates who currently reside in Hawaii</strong>. To apply, please call us at 808-531-0800. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors with warmth and professionalism</li><li>Answer and route incoming calls and emails promptly and accurately</li><li>Schedule appointments and manage calendars for staff</li><li>Handle incoming and outgoing mail and deliveries</li><li>Maintain a clean and organized reception area</li><li>Perform general clerical duties including data entry, filing, and document preparation</li><li>Support office staff with administrative tasks as needed</li></ul><p><br></p>
<p>We are looking for a dedicated <strong><em>Receptionist </em></strong>to join a dynamic law firm based in Honolulu, Hawaii. In this long-term contract role, you will perform receptionist and various administrative duties while playing a key role in ensuring smooth daily operations. This is an excellent opportunity to contribute to a meticulous legal environment to start or grow your career in the industry. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare precise documents.</p><p>• Handle data entry and maintain accurate records to support office operations.</p><p>• Schedule appointments.</p><p>• Perform receptionist duties and provide exceptional customer service to clients and visitors, ensuring a welcoming and organized atmosphere.</p><p>• Assist with transcription tasks, ensuring accuracy and timeliness.</p><p>• Support court-related filings and adhere to established procedures where applicable.</p><p>• Contribute to team collaboration by adapting to daily priorities in a fast-paced environment.</p>
<p>We are excited to announce an opportunity for an <strong>Administrative Associate </strong>role with one of our clients in Honolulu, Hawaii. This position is ideal for an individual who is technically savvy, has worked well with cloud based CRM platforms and may have helped with software integration in their current or previous position. In this role, you will support a variety of administrative tasks crucial to the organization's operations.</p><p><br></p><p>This career move calls for someone who can effectively manage multiple priorities and work collaboratively across various departments. If you thrive on organization, communication, and being a pivotal member of a team, this could be the perfect position for you. Contact Robert Half and ask for Erica Huggins, 808-531-8056, today to learn more about this exciting opportunity! Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities for the Administrative Associate:</strong></p><p><br></p><ul><li>Maintain and update organizational databases, ensuring data entry is precise and records are consistently accurate.</li><li>Provide assistance in processing and monitoring financial transactions, generating reports, and supporting basic accounting functions when necessary.</li><li>Organize and oversee files and supporting documentation to ensure compliance and facilitate audit preparation.</li><li>Prepare and distribute correspondence, such as thank-you letters and various other communication materials, in a timely and professional manner.</li><li>Coordinate and manage mailings, digital communications, and contact lists for events, newsletters, and related outreach efforts.</li><li>Provide support in the planning, coordination, and execution of events, with occasional flexibility for overtime hours.</li><li>Maintain and synchronize information across internal systems to ensure accuracy and data integrity.</li><li>Offer general administrative assistance for internal operations, including meeting preparation and support for community activities.</li><li>Take on additional administrative tasks as required to enhance overall team efficiency and productivity.</li></ul>
<p><strong>Accounts Payable Specialist</strong></p><p>Earth-Friendly Organization on Oahu, Hawaii</p><p>Seeking High-Caliber Talent - Immediate Opportunity - 100% Onsite</p><p><br></p><p>About the Opportunity:</p><p>Robert Half is excited to partner with a forward-thinking, earth-friendly company based on the beautiful island of Oahu, Hawaii. This rapidly growing organization is committed to sustainability and environmental innovation, and they are seeking an Accounts Payable Specialist to join their dynamic finance team. If you’re an experienced AP professional looking to work with a mission-driven organization that is making a positive impact on the planet, this is your chance to be part of something bigger while advancing your career.</p><p><br></p><p>Why Join This Team?</p><ul><li>Passion Meets Purpose: Work for a company that prioritizes environmental sustainability and corporate responsibility.</li><li>Team-Oriented Culture: Join a supportive team that values collaboration, integrity, and innovation.</li><li>Prime Location: Enjoy the perks of living and working on Oahu, with a position based 100% onsite in an engaging office environment.</li><li>Stable Growth: Be part of an organization on an upward trajectory, offering opportunities to grow alongside the company.</li></ul><p>Primary Responsibilities:</p><ul><li>Perform full-cycle accounts payable duties, including verifying invoices, reconciling vendor statements, and processing payments accurately and timely.</li><li>Monitor and maintain the AP ledger while ensuring alignment with internal controls and policies.</li><li>Troubleshoot vendor inquiries, resolve discrepancies proactively, and maintain strong vendor relationships.</li><li>Assist in month-end closing tasks, including preparing AP accruals and reconciliations.</li><li>Support audits by providing requested documentation and reports for accounts payable transactions.</li><li>Collaborate with the finance team to recommend and implement process improvements to maximize efficiency.</li></ul>
<p>We are looking for an experienced Bookkeeper on a contract basis to join a Financial Services company in Honolulu, Hawaii. In this role, you will manage financial records with precision and ensure accurate reconciliation of accounts. This position is ideal for individuals with strong analytical skills and expertise in bookkeeping processes. If interested in this role, please call us at 808-531-8056</p><p><br></p><p>Responsibilities:</p><p>• Perform thorough bank reconciliations by reviewing source documents such as statements, general ledger queries, and system reports.</p><p>• Analyze financial data efficiently, utilizing tools within Microsoft Excel, including VLOOKUP and other advanced functions.</p><p>• Reconcile discrepancies between bank statements and internal records to maintain accurate financial reporting.</p><p>• Prepare routine financial reports to provide insights into account balances and transactions.</p><p>• Ensure the integrity of the general ledger by verifying entries and identifying inconsistencies.</p><p>• Collaborate with other departments to address reconciliation issues and streamline processes.</p><p>• Maintain organized records of all reconciliations and financial transactions for audit purposes.</p><p>• Conduct regular reviews of bank accounts to ensure compliance with company policies and procedures.</p><p>• Utilize analytical skills to identify trends and anomalies in financial data.</p><p>• Support the team with additional bookkeeping tasks as required.</p>
We are looking for a skilled and organized Part-time Bookkeeper to join our team in Honolulu, Hawaii. This long-term contract position offers a flexible schedule, allowing you to work three days a week while contributing to the financial health and stability of the organization. If you excel in managing accounts, reconciling financial data, and ensuring payroll accuracy, this role provides an opportunity to make a meaningful impact in a supportive and detail-oriented environment.<br><br>Responsibilities:<br>• Accurately record incoming payments and manage outstanding customer balances to maintain up-to-date accounts receivable.<br>• Process invoices, manage payment schedules, and ensure timely payment of all accounts payable obligations.<br>• Handle payroll for a small team of under ten employees using QuickBooks and designated payroll software, including processing quarterly payroll taxes and making electronic payments.<br>• Perform monthly bank and credit card reconciliations to ensure all transactions are accurately documented.<br>• Assist in preparing month-end financial reports and ensure all accounts are properly balanced for review.<br>• Monitor cash flow to prioritize financial obligations and make recommendations for bill payments.<br>• Provide detailed financial statements, profit and loss reports, and monthly summaries as requested.<br>• Apply analytical skills to support sound financial decision-making and contribute to the company’s growth.<br>• Ensure compliance with tax regulations and deadlines, including estimated payments when necessary.
