9 results for Billing Clerk in Honolulu, HI

Accounts Receivable Clerk We are offering an exciting opportunity for an Accounts Receivable Clerk in Honolulu, Hawaii. In this role, you'll be at the forefront of our accounting and finance department, ensuring the accuracy of customer accounts and providing timely responses to account inquiries. This role demands a keen eye for detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment. To apply for this role, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Ensure timely and accurate generation of invoices and statements for membership dues and other services.• Maintain and update the filing system for invoices/statements to facilitate research and respond to customer’s inquiries.• Analyze accounts to identify discrepancies and prepare adjustment requests.• Accept and process customer payments, ensuring all transactions are accurate and efficient. • Generate monthly reports to identify members that may be subject to collection or suspension of their accounts.• Provide a list of past-due accounts to the appropriate department for suspension.• Prepare refund requests for dues and other services.• Post daily online credit card payments, ensuring all transactions are accurate and efficient.• Place courtesy calls to customers to encourage payment as necessary.• Perform other duties as assigned, demonstrating flexibility and adaptability.

Collections Specialist We are offering a contract employment opportunity for a Collections Specialist in the construction/contractor industry based in Honolulu, Hawaii. This role is crucial in maintaining the financial health of our organization by ensuring timely and consistent collections from customers, managing billing duties, and providing superb customer service. To submit your resume please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities: • Prioritize efforts based on aging accounts receivable reports and proactively engage with customers for collections of past-due accounts.• Utilize accounting software systems to generate accurate invoices for projects and services and ensure timely completion of customer billing as per contract terms.• Maintain thorough documentation and tracking of all collection activities for record-keeping.• Collaborate closely with the accounts receivable team to address complex accounts and escalate them as necessary.• Address and rectify billing discrepancies by liaising with internal teams such as project managers or estimators.• Respond to customer inquiries related to accounts and billing, providing excellent customer service.• Utilize financial services tools like ADP to support reconciliations of customer payments to invoices and rectify any errors as needed.• Prepare and distribute monthly statements to customers.• Work in tandem with the finance team to ensure all collection and billing procedures are in line with company policies.• Administer claims and answer inbound calls as part of general administrative responsibilities.

Accounts Receivable Clerk Searching for a AR/Billing Candidate for a company based in Honolulu, Hawaii with flexible schedule and a positive work environment. As an Accounts Receivable Clerk, you will be tasked with managing customer accounts, processing applications, and addressing inquiries. This role will also involve monitoring accounts and taking the necessary actions. Responsibilities:• Efficiently process customer credit applications• Maintain accurate records of customer credit• Apply special rates or discounts to specific bills as necessary• Operate database software and electronic billing systems to review and reconcile financial data• Ensure accurate billing of customers by reconciling sales order records with shipping documents• Prepare, print, and distribute invoices via mail, email or customer portals• Follow up with customers via email or phone calls where necessary• Correct discrepancies in customer accounts• Utilize Microsoft programs such as Outlook, Word, and Excel in the execution of duties• Perform other duties as assigned.

Accounts Receivable Clerk We are searching for a meticulous Accounts Receivable Clerk in Honolulu, Hawaii, for a permanent position within the ocean freight industry. The role involves verifying and processing billing, managing small account collections, and carrying out other assigned duties. The workplace setting is in-person, on the island of Oahu. To submit your resume please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities: • Manage and process customer credit applications with precision and promptness• Keep customer credit records up-to-date and accurate • Handle small account collections and ensure timely recovery • Verify and process billing documents in line with company standards • Use software applications like Oracle, QuickBooks, SAP, and Microsoft Excel for various financial tasks • Respond to customer inquiries and resolve any issues promptly • Monitor customer accounts and take necessary actions for account reconciliation • Perform other duties as assigned by the management.

Accounts Receivable Clerk We are offering a contract employment opportunity for an Accounts Receivable Clerk in the Real Estate Property/Facilities Management industry. The role is based in HONOLULU, Hawaii. You will be responsible for managing cash applications, maintaining efficient communication with banks, and ensuring the best rates for clients. To submit your resume, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Efficiently process client credit applications• Maintain accurate and up-to-date customer credit records• Handle transfer requests for Reserve Accounts accurately• Update the rate book regularly• Ensure all property accounts are within FDIC limits by reviewing current investments• Prepare and manage investment sheets for upcoming maturities• Execute investment instructions approved by Property Manager/Board• Journalize investment transactions to the General Ledger• Communicate effectively with banks to negotiate the best rates for our clients• Resolve customer inquiries promptly and professionally.

Executive Assistant We are seeking a highly organized and motivated Executive Assistant to provide professional administrative support to senior executives in a dynamic finance company. The ideal candidate is detail-oriented, proactive, and capable of handling a wide range of tasks while maintaining confidentiality and professionalism. This role requires excellent communication skills, the ability to prioritize in a fast-paced environment, and the competency to ensure executives' time and resources are effectively managed. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.</li><li>Coordinate and prepare executive correspondence, presentations, and reports for internal and external stakeholders.</li><li>Act as the first point of contact for executives, handling inquiries and redirecting as necessary.</li><li>Plan and coordinate meetings, including preparing agendas, organizing materials, recording minutes, and ensuring follow-up on action items.</li><li>Handle confidential information with discretion and maintain organizational confidentiality at all times.</li><li>Assist with budget tracking, expense reporting, and invoice processing.</li><li>Liaise with internal departments and external contacts to facilitate efficient communication and task execution.</li><li>Oversee special projects, often requiring cross-functional collaboration and adherence to tight deadlines.</li><li>Monitor and implement office organizational systems to support the executive team (e.g., task management, documentation, and filing systems).</li></ul>

Accounts Payable Specialist We are in search of an Accounts Payable Specialist for a long-term contract in the Energy/Natural Resources industry, based in Honolulu, Hawaii. As an Accounts Payable Specialist, you will be crucial in managing financial records, processing invoices, and providing administrative support. Your role will be pivotal in ensuring the smooth operation of our accounting functions. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately process a variety of accounts payable invoices on a monthly basis• Ensure prompt payment and maintain comprehensive records for our vendors and suppliers• Efficiently resolve any discrepancies or issues related to accounts payable invoices• Oversee and manage purchase orders outside the traditional accounts payable system, using tools like Excel• Ensure all entries related to purchase orders are precise, current, and well-organized• Act as the primary contact for any inquiries related to purchase order tracking• Record and manage low-volume petty cash transactions, ensuring meticulous attention to detail• Perform regular petty cash reconciliations to maintain accuracy and proper usage of funds• Assist in resolving any discrepancies related to petty cash transactions• Maintain accurate financial records and documentation while providing other administrative and accounting support as needed.

Bookkeeper We are offering a contract for permanent employment for a Bookkeeper in the Real Estate Property/Facilities Management industry. Our location is Honolulu, Hawaii. As a Bookkeeper, you will play a central role in managing accounts payable and receivable, job cost tracking, change order management, financial reporting, and ensuring effective communication and coordination. to submit your resume, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Efficiently process vendor invoices, ensuring coding accuracy, and alignment with job costs.• Handle customer billing using the percentage of completion (POC) method while coordinating with project managers for billing accuracy.• Process cash receipts and apply payments to the correct accounts.• Review aging reports, follow up on overdue accounts, and communicate effectively with customers to resolve collection issues.• Maintain job-specific cost records, including labor, materials, and subcontractor expenses.• Collaborate with project managers to reconcile costs versus budgets and address any discrepancies.• Track and record approved and pending change orders, ensuring alignment with budgets or contract terms.• Generate monthly and quarterly financial reports, including cash flow summaries and project profitability metrics.• Comply with industry-specific accounting regulations, tax filings, and construction lien laws.• Collaborate with project managers, subcontractors, and vendors to ensure accurate and comprehensive financial records.• Provide insights into budget tracking, cost analysis, and cash flow for management decision-making.

Bookkeeper We are actively seeking a Bookkeeper to join our team in Honolulu, Hawaii. As a Bookkeeper, you will be tasked with managing financial records, processing invoices and bills, and ensuring the overall financial health of the business. This position offers a long-term contract employment opportunity, where you will be expected to handle accounts payable and receivable, perform bank reconciliations, and conduct month-end close activities. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately manage and update financial records using QuickBooks• Process and enter invoices with keen attention to detail• Timely and accurately handle accounts payable and receivable • Conduct regular bank reconciliations to ensure financial accuracy• Maintain data entry tasks to keep all financial data up to date• Use Microsoft Excel for financial reporting and analysis • Manage payroll activities ensuring all employees are paid accurately and on time• Perform month-end close activities, ensuring all financial data is accurate• Maintain communication with external entities for business transactions• Proactively perform account analysis to ensure financial health of the business.