10 results for Administrative Legal Assistant in Honolulu Hi
Legal Assistant<p>We are offering an opportunity for an experienced <strong><em>Litigation Legal Secretary </em></strong>to join a law firm in Honolulu, Hawaii on a contract-to-permanent basis. The ideal candidate will have at least 3-5 years of recent experience as a <strong><em>Litigation Legal Secretary</em></strong><em> </em>and will be familiar with Hawaii court rules.</p><p><br></p><p>Earning potential is $65,000 - $85,000, depending on experience.</p><p> </p><p>Duties:</p><ul><li>Heavy documentation and various administrative tasks in order to ensure the effective workflow for the entire team</li><li>Support multiple attorneys</li><li>Prepare pleadings, exhibits, and case files</li><li>Assist with court filings and depositions</li><li>Compose, transcribe, proofread and finalize correspondence as well as email communications and memoranda</li><li>Calendaring for practice group</li><li>Other general administrative tasks as needed</li></ul>Administrative Assistant<p>The Administrative Assistant plays a vital role in supporting the smooth operation of a real estate company by providing clerical and administrative assistance to agents, brokers, and management. This position requires a strong attention to detail, excellent organizational skills, and the ability to juggle multiple tasks in a fast-paced environment. The Administrative Assistant is responsible for maintaining property listings, coordinating with clients and stakeholders, preparing transaction paperwork, and assisting with marketing and office operations. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>General Office Administration</strong>: Support day-to-day office operations by managing calendars, scheduling appointments, and maintaining office supplies (Source: RH Acronym Guide.docx).</li><li><strong>Property Listings Management</strong>: Upload new property listings, update existing listings, and ensure information is accurate on real estate platforms and websites.</li><li><strong>Transaction Support</strong>: Assist in preparing, reviewing, and organizing real estate transaction documents such as purchase agreements, leases, disclosures, and closing paperwork.</li><li><strong>Client Relations</strong>: Communicate with buyers, sellers, agents, and vendors to coordinate showings, inspections, and other transactional activities, ensuring excellent customer service.</li><li><strong>File Management</strong>: Maintain and organize digital and physical databases for property listings, client records, and marketing materials.</li><li><strong>Marketing Assistance</strong>: Support creation and distribution of marketing materials such as flyers, social media posts, email campaigns, virtual tours, and open house promotions.</li><li><strong>Vendor Coordination</strong>: Liaise with third-party service providers, including home inspectors, photographers, and staging companies, to schedule services.</li><li><strong>Ensure Compliance</strong>: Ensure all documentation and practices comply with local real estate laws and regulations.</li><li><strong>Ad Hoc Tasks</strong>: Provide additional administrative support for projects or events as directed by management.</li></ul><p><br></p>Administrative Assistant<p>We are seeking a dedicated <strong><em>onsite Administrative Assistant</em></strong> to join a non-profit organization in Honolulu, Hawaii. This role demands a detail-oriented individual adept at managing multiple tasks and deadlines. As an integral part of the dynamic team, you will be expected to effectively manage correspondence, schedule appointments, prepare reports, and maintain an organized filing system. <strong><u>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply for this opportunity, please call us at 808-531-0800.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Answer and direct calls and emails received, providing information about our organization and projects</p><p>• Manage and maintain the calendars of the executive project manager and chief executive officer</p><p>• Schedule and coordinate meetings, ensuring all necessary materials are prepared and distributed</p><p>• Take detailed notes during meetings and distribute them as necessary</p><p>• Process, collate, and distribute mail in a timely manner</p><p>• Draft and edit various communications, including memos, emails, invoices, reports, and other correspondence</p><p>• Maintain both electronic and physical filing systems, ensuring they are up-to-date and easily accessible</p><p>• Assist in simple bookkeeping tasks under the direction of the executive project manager</p><p>• Utilize technology skills, including Microsoft Office (Word, Excel, PowerPoint), Zoom, and Google Workspace, to carry out tasks efficiently</p><p>• Collaborate with other administrators, support personnel, and management regularly, ensuring seamless operations.</p>Senior Administrative Assistant<p>Are you an organized, proactive, and detail-oriented professional with a passion for efficiency? An established insurance company is looking for a <strong>Senior Administrative Assistant</strong> to join the team and provide executive-level administrative support to multiple departments. This is a dynamic role, perfect for someone eager to work in a fast-paced environment while ensuring smooth daily operations. If interested in this opportunity, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Executive Support</strong>: Provide high-level administrative support to senior executives, including managing schedules, coordinating meetings, preparing presentations, and handling sensitive information.</li><li><strong>Calendar & Meeting Management</strong>: Organize calendars, schedule appointments across time zones, and coordinate internal and external meetings, ensuring alignment with business priorities.</li><li><strong>Communication Liaison</strong>: Handle correspondence, screen calls, and prepare reports or responses on behalf of leadership in a professional and timely manner.</li><li><strong>Project Coordination</strong>: Assist in planning, organizing, and managing projects, ensuring deadlines are met and deliverables are of high quality.</li><li><strong>Documentation & Records Maintenance</strong>: Prepare, proofread, and format documents such as memos, reports, and spreadsheets. Manage filing systems and keep records up-to-date.</li><li><strong>Event Coordination</strong>: Plan and coordinate logistics for company events, team-building activities, and client meetings as needed.</li><li><strong>Confidential Information Handling</strong>: Maintain confidentiality of proprietary and sensitive information while exercising sound judgment.</li><li><strong>Process Improvement</strong>: Identify inefficiencies in administrative processes and propose solutions to streamline tasks effectively.</li><li><strong>Expense Management</strong>: Manage travel arrangements and reimbursement reports for senior executives in compliance with company policies.</li><li><strong>Team Collaboration</strong>: Work collaboratively with other support staff to ensure seamless communication and operational success across departments.</li></ul><p><br></p>Administrative Assistant<p>We are offering a permanent employment opportunity for an Administrative Assistant in the Healthcare/NHS industry, located in HONOLULU, Hawaii. As an Administrative Assistant, you will be a crucial part of our team, ensuring that office operations run smoothly and efficiently. Your role will involve managing the administrative and scheduling procedures, serving as the first line of contact, and contributing to a welcoming environment for our clients. To apply please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Foster a detail oriented and friendly environment by greeting patients, visitors, and vendors upon arrival.</p><p>• Handle patient registration by verifying demographic and insurance information, and collecting necessary payments.</p><p>• Manage provider calendars by scheduling follow-up appointments.</p><p>• Address questions or inquiries by answering incoming phone calls and emails in a timely and polite manner.</p><p>• Send appointment reminders, respond to patient inquiries, and manage cancellation or rescheduling requests.</p><p>• Keep a well-organized and clean front office area, ensuring it’s stocked with necessary supplies.</p><p>• Support the clinical team by assisting with scanning, filing, and uploading electronic medical records into patient management software.</p><p>• Handle incoming and outgoing mail related to patient communication, billing, or prosthetic orders.</p><p>• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to maintain accurate records and facilitate office communication.</p><p>• Ensure a smooth customer service experience by answering inbound and outbound calls, managing email correspondence, and efficiently handling data entry tasks.</p>Administrative Assistant<p>We are offering a permanent employment opportunity in the Real Estate Property/Facilities Management industry in Honolulu, Hawaii. We are in search of an Administrative Assistant who will play a crucial role in ensuring smooth operations within our team. The successful candidate will be tasked with managing front office tasks, providing administrative support, and maintaining customer service standards. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage the front office, ensuring a detail oriented and welcoming environment for visitors</p><p>• Handle incoming calls, collect important details, and direct them to the appropriate parties</p><p>• Perform a variety of administrative tasks such as scanning, copying, mailing, and printing documents as required</p><p>• Prepare detail oriented correspondence and documents</p><p>• Oversee office supply inventory and place orders as necessary to maintain operations</p><p>• Distribute incoming mail on a daily basis</p><p>• Liaise with carriers or tenants to obtain missing information when necessary</p><p>• Track and process maintenance work orders on a daily basis, informing the manager of any irregularities</p><p>• Assist with accounts payable functions across various property accounts</p><p>• Schedule appointments and manage email correspondence.</p>Office Assistant<p>This <strong>Office Assistant</strong> role is essential in ensuring the smooth daily operations of our non-profit organization. Your support will directly contribute to the success of programs and initiatives that make a real difference in the community. If you’re an organized, mission-driven professional excited to join a team passionate about creating positive change, we encourage you to apply today by calling us at 808-5331-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Administrative Support</strong>: Handle clerical duties including filing, sorting, photocopying, data entry, and organizing documents to ensure an efficient workspace.</li><li><strong>Reception Duties</strong>: Greet visitors, answer phone calls, and direct inquiries to the appropriate team members in a friendly and professional manner.</li><li><strong>Scheduling and Coordination</strong>: Assist with scheduling meetings, organizing calendars, managing event RSVPs, and coordinating room reservations for staff.</li><li><strong>Mail & Communication Management</strong>: Sort, receive, and send daily mail and packages, as well as manage general email correspondence for the office.</li><li><strong>Donor and Volunteer Coordination</strong>: Maintain records of donors and volunteers (physical or digital), and support efforts such as donor communications, thank-you letters, and event planning.</li><li><strong>Data Entry & Record Keeping</strong>: Accurately input data into organizational databases, keeping files and donor/volunteer records up-to-date and well-organized.</li><li><strong>Event Support</strong>: Provide logistical and administrative support for events, including onsite assistance, preparation of materials, and vendor coordination.</li><li><strong>Office Supplies and Equipment</strong>: Monitor and manage inventory of supplies and office equipment, placing orders and coordinating repairs when needed.</li><li><strong>Team Support</strong>: Provide general administrative assistance to staff and leadership, including preparing basic reports, assembling meeting agendas, and proofreading documents.</li><li><strong>Confidentiality & Sensitivity</strong>: Handle sensitive information, such as donor records or participant details, with the highest level of discretion and professionalism.</li><li><strong>Special Projects</strong>: Assist with special projects related to the organization's mission, such as outreach efforts, program materials, or community events, as assigned.</li></ul><p><br></p>Executive Assistant<p>The Executive Assistant provides high-level administrative and operational support to senior executives or administrators in an educational organization. This role is critical for ensuring the efficiency of day-to-day activities, maintaining communication between leadership and stakeholders, and facilitating projects that align with the institution's mission and objectives. The ideal candidate is highly organized, detail-oriented, discrete, and skilled in managing a variety of tasks simultaneously in a fast-paced, dynamic environment.</p><p>This position fosters an organized and professional environment, allowing the executive team to focus on strategic priorities that further the mission of the educational organization. To apply please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support</strong>: Manage daily schedules, organize meetings, prepare agendas, and take minutes during executive or staff meetings.</li><li><strong>Calendar Management</strong>: Oversee and prioritize appointments and meetings for executives, ensuring alignment with organizational objectives.</li><li><strong>Document Preparation and Review</strong>: Draft, proofread, and edit correspondence, reports, presentations, and other documents for internal and external use.</li><li><strong>Communication Liaison</strong>: Serve as the main point of contact between the executive team and faculty, staff, students, parents, board members, and external stakeholders.</li><li><strong>Event Coordination</strong>: Plan and organize events, including board meetings, staff development workshops, conferences, and networking opportunities for the organization.</li><li><strong>Travel Arrangements</strong>: Coordinate complex travel itineraries, including flights, accommodations, and transportation for executives or other staff as required.</li><li><strong>Project Management</strong>: Provide support in the planning and execution of special projects, initiatives, and school-wide programs while monitoring deadlines and deliverables.</li><li><strong>Budget and Expense Tracking</strong>: Handle expense reports, invoices, and budgeting tasks related to administrative functions or travels.</li><li><strong>File and Data Management</strong>: Maintain confidential files and records, ensuring easy access and reliable security.</li><li><strong>Problem-Solving</strong>: Anticipate issues and proactively provide resolutions to help the executive team manage challenges efficiently.</li></ul><p><br></p>Administrative Assistant<p>The Administrative Assistant is a highly organized and detail-oriented professional responsible for providing comprehensive administrative and operational support within a healthcare organization. This role plays a critical part in ensuring the efficiency and smooth daily operations of the healthcare team by managing clerical tasks, facilitating communication between departments, maintaining patient records, and enhancing overall office productivity. The ideal candidate will possess a strong ability to prioritize tasks, meet deadlines, and maintain confidentiality, particularly when handling sensitive patient information in compliance with healthcare regulations such as HIPAA. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>General Administrative Support</strong>: Assist healthcare staff with scheduling appointments, managing calendars, and coordinating meetings (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Patient Communication</strong>: Greet patients upon arrival, answer calls, respond to inquiries, and provide superior customer service to ensure patient satisfaction.</li><li><strong>Data Entry</strong>: Maintain and update patient records, including medical histories, insurance details, and follow-up information, ensuring accuracy and compliance.</li><li><strong>Document Management</strong>: Prepare, organize, and distribute memos, policies, presentations, or letters for internal and external communication (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Billing and Insurance Coordination</strong>: Assist in processing billing, verifying insurance information, and coordinating with financial departments.</li><li><strong>Compliance Adherence</strong>: Ensure all administrative practices align with healthcare standards and privacy regulations (e.g., HIPAA).</li><li><strong>Supply Management</strong>: Order office supplies, manage inventory levels, and coordinate with vendors or external contractors to maintain a functional workspace.</li><li><strong>Collaboration and Support</strong>: Work closely with clinical staff to streamline workflows and bridge the gap between administrative and healthcare functions.</li></ul><p><br></p>Administrative Assistant<p>We are offering a contract employment opportunity for an Administrative Assistant for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders. To apply for this opportunity, please call us at 80-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities</p><p>• Act as the first point of contact in the office, greeting and assisting visitors and tenants as needed.</p><p>• Handle incoming calls and ensure efficient and courteous communication.</p><p>• Utilize association software to input and manage data, ensuring all information is up-to-date and accurate.</p><p>• Coordinate with various building vendors, scheduling necessary repairs and maintenance as required.</p><p>• Assist the general manager with administrative tasks such as check requests, filing, and e-filing.</p><p>• Manage office mail and deliveries, ensuring all items are properly processed and delivered.</p><p>• Keep the office well-organized and stocked by managing office supplies.</p><p>• Notify residents of any issues or changes affecting the community through email blasts.</p><p>• Ensure prompt scheduling and payment of performance vendors post each event.</p><p>• Maintain existing hard copy files while also ensuring an organized cloud-based system.</p><p>• Learn and adhere to the Standard Operating Procedures (SOPs) for office procedures.</p>