14 results for Administrative Assistant in Honolulu Hi

Administrative Assistant We are seeking a dedicated onsite Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. This role demands a detail-oriented individual adept at managing multiple tasks and deadlines. As an integral part of the dynamic team, you will be expected to effectively manage correspondence, schedule appointments, prepare reports, and maintain an organized filing system. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply for this opportunity, please call us at 808-531-0800. Responsibilities• Answer and direct calls and emails received, providing information about our organization and projects• Manage and maintain the calendars of the executive project manager and chief executive officer• Schedule and coordinate meetings, ensuring all necessary materials are prepared and distributed• Take detailed notes during meetings and distribute them as necessary• Process, collate, and distribute mail in a timely manner• Draft and edit various communications, including memos, emails, invoices, reports, and other correspondence• Maintain both electronic and physical filing systems, ensuring they are up-to-date and easily accessible• Assist in simple bookkeeping tasks under the direction of the executive project manager• Utilize technology skills, including Microsoft Office (Word, Excel, PowerPoint), Zoom, and Google Workspace, to carry out tasks efficiently• Collaborate with other administrators, support personnel, and management regularly, ensuring seamless operations.

Administrative Assistant We are currently looking for a meticulous and dedicated Administrative Assistant to join our finance team. The ideal candidate will have proven experience in an administrative role, with exceptional knowledge of the finance sector. The ideal candidate will have previous experience in an administrative role within the finance sector, possess excellent organizational and communication skills, and demonstrate proficient use of the Microsoft Office Suite. Priority will be given to those applicants who live on Oahu. For further information, please contact Robert Half Honolulu at 808-531-0800. Responsibilities:<ul><li>Provide diligent administrative support to the finance team</li><li>Handle sensitive information in a confidential manner</li><li>Manage schedules, including arranging meetings, conferences, and teleconferences</li><li>Assisting in preparing monthly, quarterly, and annual financial reports</li><li>Manage internal communication within the finance department</li><li>Collaborate with other departments and stakeholder</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Healthcare/NHS industry, located in HONOLULU, Hawaii. As an Administrative Assistant, you will be a crucial part of our team, ensuring that office operations run smoothly and efficiently. Your role will involve managing the administrative and scheduling procedures, serving as the first line of contact, and contributing to a welcoming environment for our clients. To apply please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Foster a detail oriented and friendly environment by greeting patients, visitors, and vendors upon arrival.• Handle patient registration by verifying demographic and insurance information, and collecting necessary payments.• Manage provider calendars by scheduling follow-up appointments.• Address questions or inquiries by answering incoming phone calls and emails in a timely and polite manner.• Send appointment reminders, respond to patient inquiries, and manage cancellation or rescheduling requests.• Keep a well-organized and clean front office area, ensuring it’s stocked with necessary supplies.• Support the clinical team by assisting with scanning, filing, and uploading electronic medical records into patient management software.• Handle incoming and outgoing mail related to patient communication, billing, or prosthetic orders.• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to maintain accurate records and facilitate office communication.• Ensure a smooth customer service experience by answering inbound and outbound calls, managing email correspondence, and efficiently handling data entry tasks.

Administrative Assistant We are offering a permanent employment opportunity in the Real Estate Property/Facilities Management industry in Honolulu, Hawaii. We are in search of an Administrative Assistant who will play a crucial role in ensuring smooth operations within our team. The successful candidate will be tasked with managing front office tasks, providing administrative support, and maintaining customer service standards. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage the front office, ensuring a detail oriented and welcoming environment for visitors• Handle incoming calls, collect important details, and direct them to the appropriate parties• Perform a variety of administrative tasks such as scanning, copying, mailing, and printing documents as required• Prepare detail oriented correspondence and documents• Oversee office supply inventory and place orders as necessary to maintain operations• Distribute incoming mail on a daily basis• Liaise with carriers or tenants to obtain missing information when necessary• Track and process maintenance work orders on a daily basis, informing the manager of any irregularities• Assist with accounts payable functions across various property accounts• Schedule appointments and manage email correspondence.

Administrative Assistant The Administrative Assistant is a highly organized and detail-oriented professional responsible for providing comprehensive administrative and operational support within a healthcare organization. This role plays a critical part in ensuring the efficiency and smooth daily operations of the healthcare team by managing clerical tasks, facilitating communication between departments, maintaining patient records, and enhancing overall office productivity. The ideal candidate will possess a strong ability to prioritize tasks, meet deadlines, and maintain confidentiality, particularly when handling sensitive patient information in compliance with healthcare regulations such as HIPAA. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities<ul><li>General Administrative Support: Assist healthcare staff with scheduling appointments, managing calendars, and coordinating meetings (Source: SG25 US Administrative and Customer Support.docx).</li><li>Patient Communication: Greet patients upon arrival, answer calls, respond to inquiries, and provide superior customer service to ensure patient satisfaction.</li><li>Data Entry: Maintain and update patient records, including medical histories, insurance details, and follow-up information, ensuring accuracy and compliance.</li><li>Document Management: Prepare, organize, and distribute memos, policies, presentations, or letters for internal and external communication (Source: SG25 US Administrative and Customer Support.docx).</li><li>Billing and Insurance Coordination: Assist in processing billing, verifying insurance information, and coordinating with financial departments.</li><li>Compliance Adherence: Ensure all administrative practices align with healthcare standards and privacy regulations (e.g., HIPAA).</li><li>Supply Management: Order office supplies, manage inventory levels, and coordinate with vendors or external contractors to maintain a functional workspace.</li><li>Collaboration and Support: Work closely with clinical staff to streamline workflows and bridge the gap between administrative and healthcare functions.</li></ul>

Office Assistant We are helping a dedicated non-profit organization seeking a detail-oriented and dedicated Office Assistant to join our team. The ideal candidate will have strong organizational skills, effective communication abilities, and a desire to contribute to a positive work environment. Priority will be given to those applicants who are residents of Hawaii. For further information, please contact Robert Half Honolulu at 808-531-0800. Responsibilities:<ul><li>Providing administrative support to the organization, which may include answering phones, scheduling meetings, maintaining databases, and handling correspondence.</li><li>Assisting with event planning and implementation for the organization and its programs.</li><li>Maintaining a positive, organized office environment.</li><li>Handling basic bookkeeping tasks and assisting with financial record keeping.</li><li>Coordinating with volunteers and managing schedules as needed.</li></ul>

Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders. To apply for this opportunity, please call us at 80-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities• Act as the first point of contact in the office, greeting and assisting visitors and tenants as needed.• Handle incoming calls and ensure efficient and courteous communication.• Utilize association software to input and manage data, ensuring all information is up-to-date and accurate.• Coordinate with various building vendors, scheduling necessary repairs and maintenance as required.• Assist the general manager with administrative tasks such as check requests, filing, and e-filing.• Manage office mail and deliveries, ensuring all items are properly processed and delivered.• Keep the office well-organized and stocked by managing office supplies.• Notify residents of any issues or changes affecting the community through email blasts.• Ensure prompt scheduling and payment of performance vendors post each event.• Maintain existing hard copy files while also ensuring an organized cloud-based system.• Learn and adhere to the Standard Operating Procedures (SOPs) for office procedures.

Administrative Assistant The Administrative Assistant plays a vital role in supporting the smooth operation of a real estate company by providing clerical and administrative assistance to agents, brokers, and management. This position requires a strong attention to detail, excellent organizational skills, and the ability to juggle multiple tasks in a fast-paced environment. The Administrative Assistant is responsible for maintaining property listings, coordinating with clients and stakeholders, preparing transaction paperwork, and assisting with marketing and office operations. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities<ul><li>General Office Administration: Support day-to-day office operations by managing calendars, scheduling appointments, and maintaining office supplies (Source: RH Acronym Guide.docx).</li><li>Property Listings Management: Upload new property listings, update existing listings, and ensure information is accurate on real estate platforms and websites.</li><li>Transaction Support: Assist in preparing, reviewing, and organizing real estate transaction documents such as purchase agreements, leases, disclosures, and closing paperwork.</li><li>Client Relations: Communicate with buyers, sellers, agents, and vendors to coordinate showings, inspections, and other transactional activities, ensuring excellent customer service.</li><li>File Management: Maintain and organize digital and physical databases for property listings, client records, and marketing materials.</li><li>Marketing Assistance: Support creation and distribution of marketing materials such as flyers, social media posts, email campaigns, virtual tours, and open house promotions.</li><li>Vendor Coordination: Liaise with third-party service providers, including home inspectors, photographers, and staging companies, to schedule services.</li><li>Ensure Compliance: Ensure all documentation and practices comply with local real estate laws and regulations.</li><li>Ad Hoc Tasks: Provide additional administrative support for projects or events as directed by management.</li></ul>

Executive Assistant A renowned healthcare organization is seeking an experienced and dedicated Executive Assistant. This role will involve providing comprehensive support to our executive team, primarily focusing on scheduling meetings, handling communications, preparing reports, and maintaining an efficient office environment. This role involves managing executive schedules, undertaking administrative tasks, preparing and editing various documents, coordinating internal and external meetings, and maintaining a system to track important deadlines and events. Priority will be given to those applicants who live on Oahu. For further information, please contact Robert Half Honolulu at 808-531-0800. Responsibilities:<ul><li>Manage executive schedules, including planning and scheduling meetings, appointments, and travels.</li><li>Ensure that all the administrative tasks are performed efficiently and effectively.</li><li>Prepare and edit correspondence, documents, and reports.</li><li>Coordinate both internal and external meetings, including gathering and preparing agenda/materials and arranging logistics.</li><li>Maintain system to track important deadlines, events, and follow-ups.</li></ul>

Executive Assistant The Executive Assistant provides high-level administrative and operational support to senior executives or administrators in an educational organization. This role is critical for ensuring the efficiency of day-to-day activities, maintaining communication between leadership and stakeholders, and facilitating projects that align with the institution's mission and objectives. The ideal candidate is highly organized, detail-oriented, discrete, and skilled in managing a variety of tasks simultaneously in a fast-paced, dynamic environment.This position fosters an organized and professional environment, allowing the executive team to focus on strategic priorities that further the mission of the educational organization. To apply please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities<ul><li>Administrative Support: Manage daily schedules, organize meetings, prepare agendas, and take minutes during executive or staff meetings.</li><li>Calendar Management: Oversee and prioritize appointments and meetings for executives, ensuring alignment with organizational objectives.</li><li>Document Preparation and Review: Draft, proofread, and edit correspondence, reports, presentations, and other documents for internal and external use.</li><li>Communication Liaison: Serve as the main point of contact between the executive team and faculty, staff, students, parents, board members, and external stakeholders.</li><li>Event Coordination: Plan and organize events, including board meetings, staff development workshops, conferences, and networking opportunities for the organization.</li><li>Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, and transportation for executives or other staff as required.</li><li>Project Management: Provide support in the planning and execution of special projects, initiatives, and school-wide programs while monitoring deadlines and deliverables.</li><li>Budget and Expense Tracking: Handle expense reports, invoices, and budgeting tasks related to administrative functions or travels.</li><li>File and Data Management: Maintain confidential files and records, ensuring easy access and reliable security.</li><li>Problem-Solving: Anticipate issues and proactively provide resolutions to help the executive team manage challenges efficiently.</li></ul>

Legal Secretary We are offering a contract-to-permanent employment opportunity for a Legal Assistant/Secretary for a law firm in Honolulu, Hawaii. As a Legal Assistant/Secretary, your role will encompass a variety of tasks, including document management, correspondence creation, information compilation, and general administrative duties. Responsibilities:• Undertake comprehensive documentation and filing duties.• Develop and draft documents and correspondences.• Compile pertinent information packets as required.• Assist in scheduling tasks and managing appointments.• Provide general administrative support as necessary.• Utilize Word and other basic office skills to perform tasks.• Implement legal terminology where relevant in your work.

Billing and Office Assistant Robert Half is seeking a Billing and Office Assistant for our growing company here in Honolulu. This is a great entry level opportunity as a direct hire role, to secure before the holiday season and have for the 2025 new year! The Billing and Office Assistant is an integral part of our team, responsible for managing day-to-day accounting and administration activities. This role requires a highly organized, detail-oriented, and proactive individual who can multitask in a fast-paced environment. To apply, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. job duties:<ul><li>Perform accounting functions, data entry, billing and accounts receivables</li><li>Answer phones, handle reception functions, greet visitors and internal staff</li><li>Handle clerical functions, making copies, scanning documents, printing, photocopying</li><li>Order office supplies, maintain inventory</li><li>Schedule meetings and other appointments</li><li>Coordinate and plan office activities, handle travel arrangements</li><li>Special projects as assigned</li></ul>

Project Assistant A Project Assistant plays a vital role in ensuring the smooth execution of various projects by providing administrative, organizational, and operational support to project managers and teams. Their tasks involve handling communication, documentation, and logistical arrangements to keep projects on track and well-coordinated. The position calls for strong multitasking skills, excellent time management, and a proficiency in working within deadlines and fast-paced environments. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. • Transcribing minutes from the last RFI Advisory Board Meeting • Transcribing minutes from the first event planning meeting• Researching contact information on IMDbPro for potential speakers• Helping to create talking points for Advisory Board Members to promote the event and seek sponsors• Creating a sponsorship flyer, with sponsorship tiers and benefits• Setting up a repository on Google Drive to hold our event planning ideas and notes.

General Office Clerk We are offering a long term contract employment opportunity for a General Office Clerk for a company in PEARL CITY, Hawaii that services Pearl Harbor Naval Shipyard. In this role, you will be responsible for various administrative tasks and will play a crucial role in maintaining smooth office operations. This role involves interacting with customers, managing data, and ensuring all office tasks are completed in a timely and efficient manner. If interested in this opportunity please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. This is a great opportunity to work closer to home with free parking! Responsibilities:• Oversee and manage email correspondence to ensure effective communication within the office and with clients• Accurately process and manage customer credit applications• Handle incoming phone calls, providing excellent customer service and directing inquiries as necessary• Perform data entry tasks, ensuring all information is accurate and up to date• Utilize Microsoft Excel for data management and organization purposes• Maintain and organize files, ensuring easy access to important documents• Perform scanning and copying tasks as required, ensuring all documents are accurately replicated and filed• Monitor customer accounts, taking appropriate action where necessary• Assist in maintaining an efficient and organized office environment by performing various administrative tasks as required.