Robert Half’s client in Auburn MA is looking for a detail oriented Administrative Assistant to help support their office!<br> <br>Responsibilities include:<br>-Customer service<br>-Data entry (MS Excel experience)<br>-Experience within the property management space<br>-Affordable housing/tax credit experience<br>-Process applications<br>-Work independently<br>-Answer resident inquiries<br>-Administrative support<br> <br>Start date: July 14th<br>Duration: ~12 weeks<br>Work type: On-site<br>Hours: 8:30 AM-5:00PM | M-F<br><br>**If interested, APPLY now!
<p>Our non-profit client is seeking a motivated and organized <strong>Temporary Administrative Assistant</strong> to join their team and provide vital support for their mission-driven operations. This is an excellent opportunity to contribute to meaningful initiatives while gaining valuable experience in a fast-paced, purpose-driven environment. The role is perfect for individuals with strong administrative skills and a desire to make a difference.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>General Administrative Support</strong>: Perform a wide range of administrative tasks, such as data entry, word processing, and creating/editing documents (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Calendar Management</strong>: Coordinate and schedule meetings, appointments, and events for leadership and team members.</li><li><strong>Document Management</strong>: Organize, maintain, and retrieve files, records, and other documents to ensure compliance with non-profit standards and accessibility.</li><li><strong>Correspondence</strong>: Answer phones, respond to emails, and serve as a primary point of contact for internal and external inquiries.</li><li><strong>Database Entry</strong>: Update and manage donor, volunteer, and stakeholder information in CRM systems or other organizational databases (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Expense Tracking</strong>: Assist with tracking budgets, expenses, and purchase orders to support financial accountability.</li><li><strong>Event Coordination</strong>: Provide clerical support for virtual or in-person events, outreach campaigns, or fundraisers such as preparing materials, managing attendance, and coordinating logistics.</li><li><strong>Team Assistance</strong>: Collaborate with other departments to streamline daily operations and contribute to the organization’s overall effectiveness.</li></ul><p><strong>Skills and Qualifications:</strong></p><ul><li>Proven experience in an administrative assistant role, ideally in a non-profit or mission-focused organization.</li><li>Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and CRM or database systems like Salesforce (Source: SG25 US Administrative and Customer Support.docx).</li><li>Strong verbal and written communication skills to effectively engage with diverse stakeholders.</li><li>Exceptional organization and time-management skills, including the ability to prioritize tasks and meet tight deadlines.</li><li>Detail-oriented with a high degree of accuracy, especially in data entry and document preparation.</li><li>Friendly and professional demeanor with a customer-focused attitude.</li><li>Ability to work effectively both independently and as part of a team.</li></ul><p><br></p>
<p><strong>Executive Assistant to the CEO</strong></p><p>Robert Half has partnered with a stable and growing business just outside of Norwich looking to add to the executive team! They are seeking a detail-oriented and highly organized Executive Assistant to support the CEO in a fast-paced and dynamic environment. This role requires exceptional discretion, strong communication skills, and the ability to juggle multiple priorities with precision. The Executive Assistant will report directly to the CEO, serving as the primary point of contact for internal and external relationships and acting as a liaison to the board of directors and management team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a complex and active calendar for the CEO, balancing professional and personal appointments.</li><li>Coordinate detailed travel plans, itineraries, meeting agendas, and correspondence, including confidential communications.</li><li>Serve as a “gatekeeper,” prioritizing access to the CEO and ensuring effective time management.</li><li>Draft professional and personal correspondence and facilitate tasks that enhance organizational leadership.</li><li>Handle board communications, meeting arrangements, and logistics for directors and shareholders, including travel and lodging.</li><li>Maintain strict confidentiality in all interactions and activities involving the CEO, board members, and shareholders.</li><li>Successfully execute projects from inception to completion under deadline pressures.</li></ul><p><strong> </strong></p><p><strong>Qualifications:</strong></p><ul><li>3+ years serving in an administrative support capacity to an Owner/Executive/C-Suite staff</li><li>Demonstrated ability to exercise sound judgment and prioritize tasks effectively under pressure.</li><li>Strong written and verbal communication skills paired with outstanding organizational abilities.</li><li>Proven experience working independently and maintaining confidentiality in sensitive matters.</li><li>Familiarity with bookkeeping and administrative support across multiple entities is a plus.</li></ul><p> </p><p>Join us in this impactful role where you’ll play a key part in facilitating the success of our leadership team and overall organization. Salary range will depend based on experience, along with bonus potential, great benefits, and an auto contribution into your 401k. Please apply today or email your resume to Kelsey.Ryan@roberthalf(.com)</p>
<p>We are looking for an Executive Assistant to provide high-level administrative support to the team. This is a contract position based in Hartford, Connecticut, ideal for someone who excels in organization, communication, and project management.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain schedules, including coordinating meetings, appointments, and conference calls.</p><p>• Handle correspondence and communication with internal and external stakeholders.</p><p>• Organize and oversee the use of CRM tools to track and manage program-related activities.</p><p>• Prepare reports, presentations, and other documentation using Excel and Office tools.</p><p>• Support project management tasks, ensuring deadlines and milestones are met.</p><p>• Coordinate logistics for events and meetings, including booking venues and arranging necessary materials.</p><p>• Monitor and prioritize tasks to ensure efficient execution of daily operations.</p><p>• Provide administrative assistance to community program initiatives, ensuring smooth workflow and organization.</p><p>• Collaborate with team members to streamline processes and enhance productivity.</p>
<p><strong>Job Title:</strong> Executive Assistant (Permanent Position!)</p><p> <strong>Location:</strong> Hartford, CT (Fully Onsite)</p><p> <strong>Position Type:</strong> Full-Time, Permanent</p><p> <strong>Compensation:</strong> $75,000–$80,000 (commensurate with experience)</p><p><br></p><p>Our client is a mission-driven non-profit organization based in Hartford, CT, committed to making a meaningful impact in our community. We are seeking a highly skilled and professional <strong>Executive Assistant</strong> to support an Executive level Manager. This is a fully onsite role offering the opportunity to work closely with passionate individuals in a collaborative and purpose-driven environment.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Executive Assistant will play a critical role in supporting the Executive Manager and overall organizational efficiency. The ideal candidate will have a strong background in executive support, excellent communication skills, and a proactive mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendar and scheduling needs for the Executive Manager</li><li>Coordinate internal and external meetings, including Board of Directors meetings</li><li>Arrange occasional travel, including itineraries and logistics</li><li>Maintain and organize internal data, records, and documents</li><li>Assist with program management and implementation</li><li>Prepare agendas, presentations, and reports for leadership and board meetings</li><li>Serve as a liaison with internal staff, board members, and external partners</li><li>Handle confidential information with discretion and professionalism</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 5 years of Executive Assistant experience, preferably in a non-profit or mission-driven setting (industry is not a must, just a plus!)</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Demonstrated excellence in calendar management and scheduling</li><li>Exceptional written and verbal communication skills</li><li>High level of professionalism, discretion, and integrity</li><li>Outstanding organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><br></p><p><strong>Please apply today if you meet the above requirements to Daniele.Zavarella@roberthalf com!</strong></p>
<p>Our client in Bristol, CT is seeking a proactive and highly organized <strong>Executive Assistant</strong> to support their executive leadership team. This is an exciting opportunity to contribute to the efficiency of a growing organization, ensuring seamless day-to-day operations and supporting high-level decision-making processes.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Act as a key point of contact between executives, internal teams, and external partners, addressing communication and prioritization needs effectively.</li><li>Prepare and edit correspondence, presentations, and reports with attention to detail and confidentiality.</li><li>Support project management initiatives, tracking deadlines, progress, and ensuring deliverables are met.</li><li>Organize logistics for meetings, events, and conferences, both on-site and virtual.</li><li>Maintain and organize records, files, and other documentation for easy access.</li></ul><p>Requirements:</p><ul><li><strong>Experience:</strong> 3+ years of experience as an Executive Assistant or in a similar role, preferably supporting senior leadership.</li><li><strong>Skills:</strong> Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency with Microsoft Office Suite and scheduling tools is required; familiarity with project management software is a plus.</li><li><strong>Communication:</strong> Strong verbal and written communication skills with a customer-service mindset and professionalism.</li><li><strong>Adaptability:</strong> Ability to anticipate needs, act with discretion, and handle confidential information with integrity.</li></ul><p>Work Environment:</p><p>Our client values collaboration, innovation, and fostering a supportive culture. This position offers an opportunity to be a critical contributor and offers professional growth.</p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a skilled Litigation <strong>Legal Assistant to join our dynamic team in Southborough, Massachusetts</strong>. The ideal candidate will bring expertise in civil litigation procedures, a proactive work ethic, and a commitment to delivering exceptional client service. This role requires someone who thrives in fast-paced environments and excels at managing multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, deadlines, and court schedules while conducting legal research and reviewing online court dockets.</p><p>• Handle state and federal court filings efficiently and ensure compliance with applicable procedures.</p><p>• Draft, edit, proofread, and finalize various legal documents, including motions, discovery requests, complaints, and correspondence.</p><p>• Prepare and manage e-filing submissions for both Federal and State courts.</p><p>• Organize and oversee document productions and discovery processes with accuracy and attention to detail.</p><p>• Maintain effective communication with attorneys, clients, and court personnel to streamline case management.</p><p>• Work independently on multiple projects, ensuring timely completion and prioritization of tasks.</p><p>• Assist with general administrative duties, including billing functions and client relations.</p><p>• Utilize case management software and other legal tools to optimize workflow and maintain organized records.</p>
Our client in Norwich is seeking a dedicated Human Resources (HR) Assistant to join their growing team. This is an excellent opportunity for individuals with a passion for HR and a desire to build their career while contributing to a dynamic organization. If you’re looking for a role where you can grow, support, and make an impact, we want to hear from you! Key Responsibilities Support HR department in day-to-day responsibilities, including onboarding, benefits administration, and employee records management. Assist in the recruitment process, including job postings, resume screening, scheduling interviews, and tracking candidate progress. Ensure compliance with local employment laws and company policies. Provide exceptional administrative support to the department, including preparing reports, drafting documents, and maintaining files. Support employee engagement initiatives and company programs. Address employee inquiries related to policies, benefits, and procedures with excellent professionalism. Collaborate with other internal team members and departments to ensure HR operations run efficiently.
We are looking for a dedicated Sales Assistant to join our team in Bloomfield, Connecticut. In this long-term contract role, you will play a key part in supporting sales operations, ensuring customer satisfaction, and managing day-to-day administrative tasks. This is an excellent opportunity to contribute to a dynamic team while honing your skills in sales and customer service.<br><br>Responsibilities:<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Support sales teams by coordinating campaigns and preparing necessary documentation.<br>• Manage pricing and shipping functions to ensure timely delivery of products.<br>• Handle inbound calls and maintain accurate records of customer interactions.<br>• Oversee purchase order processing and expense reporting with precision.<br>• Conduct research and analysis to support account management and buying processes.<br>• Generate and analyze metrics and financial notes to guide decision-making.<br>• Collaborate with suppliers and internal teams to ensure smooth operations.<br>• Utilize CRM tools to maintain and update customer information.<br>• Assist in planning and executing marketing campaigns to drive sales.
<p><strong><u>Administrative Coordinator</u></strong></p><p>Direct-Hire / Permanent position</p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>Work Model: Fully onsite 5 days per week in office. Mon-Fri 8a-430p schedule (some flexibility)</p><p><br></p><p>Our client is looking for a detail-oriented <strong><u>Administrative Coordinator </u></strong>to oversee office operations and support essential administrative tasks for their real estate/property management location in the Hatfield/Northampton/Hadley area. This is located in the business office at a beautiful townhome community, working alongside the Business Manager and Leasing Agent, handling all administrative and customer service responsibilities for this location. This role involves managing critical functions such as rent collection, document organization, and insurance tracking, while ensuring smooth day-to-day office operations. The ideal candidate is organized, proactive, and capable of handling multiple responsibilities efficiently.</p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Oversee and manage rent collection processes</p><p>• Maintain and track Certificates of Insurance to ensure compliance and accuracy.</p><p>• Organize and manage document filing systems to maintain efficient record-keeping.</p><p>• Update and maintain resident files with accurate and timely information.</p><p>• Manage office supplies and equipment, identifying cost-saving opportunities to enhance efficiency.</p><p>• Coordinate scheduling and calendar management to ensure seamless appointment organization.</p><p>• Answer and handle inquiries through a multi-line phone system professionally and promptly.</p><p>• Support office organization by maintaining an orderly workspace and contributing to overall operational improvements.</p><p><br></p><p><em><u>Desired experience:</u></em></p><ul><li>2+ years of administrative and/or customer service experience</li><li>Comfortable speaking with tenants in person/email/phone</li><li>Tech/computer savvy</li><li>Comfortable in a small office environment / team player / chip in to help wherever attitude</li></ul><p><br></p><p>Our client is targeting an hourly rate of $23hr for this position. This position also offers a benefits package, 401k match, and a generous amount of paid time off. </p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com.</u> </p><p><br></p><p><br></p>
<p><strong>Job Posting: Office Administrator</strong></p><p> <strong>Location:</strong> South Hadley, Massachusetts</p><p> </p><p> </p><p> </p><p>Are you an organized and motivated individual seeking an opportunity to grow your skills in a dynamic environment? Robert Half is working with a trusted general contractor to help find a talented <strong>Office Administrator</strong> to join their expanding team.</p><p><strong>The Role</strong></p><p>As the <strong>Office Clerk/Administrator</strong>, you'll provide crucial administrative support to a busy construction-focused office. Your contributions will help maintain smooth operations across projects, working closely with the company president, along with the accounting manager, project managers and estimators.</p><p><strong>What You’ll Do</strong></p><ul><li>Complete bid documents and assist in setting up jobs in ERP software.</li><li>Provide administrative support for 20-30 ongoing projects.</li><li>Answer phone calls professionally and assist with client inquiries.</li><li>Support team members, including presidents, accountants, and estimators, by filling out forms, answering job-related questions, and managing project paperwork.</li></ul><p><strong>What We’re Looking For</strong></p><ul><li>Prior experience in an office setting, someone looking for growth. </li><li><strong>Friendly and Professional Demeanor:</strong> Strong phone and interpersonal skills with the ability to make a great impression.</li><li><strong>Attention to Detail:</strong> High levels of organization and accuracy in managing tasks and forms.</li><li><strong>Bonus Experience:</strong> Familiarity with the construction industry is a plus but not required.</li></ul><p><strong> </strong></p><p>This is a growing company making an impact in the public sector. Through your role, you’ll work alongside seasoned professionals on a variety of rewarding projects, many of which directly impact surrounding communities.</p><p><strong>To Apply</strong></p><p>Apply now through Robert Half or email your resume to kelsey.ryan@roberthalf(.com) </p>
<p><b><u>Staff Accountant</u></b><em> (construction company)</em></p><p><em>Direct-Hire / Permanent position </em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite, 5 days per week in-office position*</p><p><br></p><p>Robert Half is seeking an experienced <strong><u>Staff Accountant</u></strong> to join our client's team! This position will join an accounting team consisting of a CFO, Controller, Assistant Controller, and other Project Accountants. Ideal candidates with have prior experience with accounts payable, accounts receivable, and billing.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><strong>General:</strong></p><ul><li>Assist with month-end and year-end close processes, including reconciliations of AP and AR accounts.</li><li>Monitor cash flow by maintaining accurate and up-to-date records of receivables and payables.</li><li>Collaborate with the finance team to support audits and generate financial reports as needed.</li><li>Stay informed on applicable state and federal tax regulations regarding invoices and AP/AR compliance.</li></ul><p><strong>AP:</strong></p><ul><li>Process vendor invoices, including matching purchase orders, reviewing discrepancies, and resolving billing issues promptly.</li><li>Code, audit, and enter invoices into the accounting system with accuracy.</li><li>Prepare weekly/monthly payment runs, including checks, ACH, and electronic payments.</li><li>Maintain vendor files, ensuring appropriate tax forms (W-9s) and compliance documents are up to date.</li><li>Assist with negotiating payment terms and managing lien releases when necessary for subcontractors and suppliers.</li></ul><p><strong>AR:</strong></p><ul><li>Generate and distribute customer invoices based on project milestones or contractual agreements.</li><li>Apply payments to customer accounts and monitor aging reports to ensure timely collections.</li><li>Resolve customer billing issues, discrepancies, or outstanding payments, maintaining positive client relationships.</li><li>Work closely with project managers to confirm billing accuracy and maintain detailed records of all transactions.</li></ul><p><br></p><p><strong>Desired Experience:</strong></p><ul><li>2+ years of experience in AP/AR, preferably within the construction industry.</li><li>Proficiency in construction accounting software and Microsoft Excel (advanced skills preferred).</li><li>Strong knowledge of lien waivers, progress billing, and retainage practices.</li><li>Exceptional organizational and time-management skills, with great attention to detail.</li><li>Excellent communication skills, both written and verbal, for vendor and customer interactions.</li></ul><p>**Our client offers a very strong health insurance and overall benefit package for all employees.**</p><ul><li><strong>Newly renovated office and kitchen space</strong></li><li><strong>Free onsite parking with dedicated parking lot</strong></li><li><strong>Great team atmosphere</strong></li></ul><p><strong>For immediate consideration,</strong> please apply today and/or email your resume in confidence to: <u>Drew.Schroll@RobertHalf com.</u></p>
<p>We are looking for an experienced Senior Human Resources (HR) Manager to join our team on a contract basis in Hartford, Connecticut. In this role, you will lead HR operations, develop and implement key strategies, and foster a positive work environment with several direct reports. </p><p><br></p><p>Responsibilities:</p><p>• Supervise and provide guidance to HR Generalists and Assistants, ensuring efficient and effective team performance.</p><p>• Design and implement HR strategies, policies, and programs that align with organizational goals.</p><p>• Collaborate closely with senior leadership, including the Executive Director and Director of Operations, to address HR needs.</p><p>• Oversee talent acquisition, employee development, and succession planning to support workforce sustainability.</p><p>• Handle employee relations issues by providing resolution strategies and maintaining a positive workplace culture.</p><p>• Ensure organizational compliance with federal and state employment laws, regulations, and internal policies.</p><p>• Create, update, and manage HR policies and procedures, ensuring they are effectively communicated and enforced.</p><p>• Monitor and manage benefit functions, hiring processes, and payroll systems to maintain operational efficiency.</p><p>• Utilize tools like Paycom for HR administration and reporting.</p>
<p><strong>Location:</strong> Amherst, MA</p><p><strong>Job Type:</strong> Full-Time (Contract-to-Perm Opportunity)</p><p><br></p><p>Are you an organized, detail-oriented professional with a passion for supporting human resources functions and driving team success? Our client in Amherst, MA is seeking a dedicated <strong>Human Resources Assistant</strong> to join their growing team. This is a fantastic opportunity for someone looking to build their HR career while making a meaningful contribution to a dynamic organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with day-to-day HR operations, including maintaining employee records, updating HR databases, and ensuring compliance with company policies.</li><li>Support the recruitment process by posting job advertisements, scheduling interviews, and managing candidate communication.</li><li>Coordinate onboarding activities for new employees and ensure a welcoming and seamless process.</li><li>Help monitor employee training and development initiatives, keeping track of schedules and records.</li><li>Process employee requests related to benefits, payroll, and other HR-related inquiries.</li><li>Maintain confidentiality and handle sensitive information with professionalism and discretion.</li><li>Provide support for employee engagement initiatives, events, and special projects.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.</li><li>1-2 years of experience in an administrative or support role, ideally in human resources or a similar field.</li><li>Strong organizational skills with the ability to prioritize tasks and meet deadlines.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRIS systems is a plus.</li><li>Positive attitude and proactive approach to problem-solving.</li><li>High level of discretion and ability to maintain confidentiality.</li></ul><p><br></p>
