44 results for Accounts Payable Specialist in Herndon, VA

Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in Fairfax, Virginia. The role involves a variety of accounting functions within our team, where you will primarily be responsible for managing and processing invoices, maintaining detailed records, and handling vendor inquiries. Responsibilities: • Accurately and efficiently process invoices from vendors and suppliers, ensuring they match with purchase orders and receiving reports. • Prepare and execute payment runs such as checks, ACH, and wire transfers, adhering to company policies and vendor terms. • Implement vendor setup for ACH. • Reconcile vendor statements with accounts payable records and address discrepancies. • Investigate and resolve issues relating to unpaid or misapplied invoices. • Respond to vendor inquiries about payment status, invoice discrepancies, or other payment-related issues. • Keep detailed and organized records of all transactions, invoices, and payments. • Assist in the creation of reports for internal stakeholders, including monthly AP aging reports and payment forecasting. • Ensure all AP activities comply with relevant laws and company policies, including tax regulations and financial reporting standards. • Support the month-end closing process, ensuring that all payables are accurately recorded in the accounting system. • Aid in preparing 1099s for vendors. • Suggest and implement process improvements for efficiency and accuracy.

Accounts Payable Specialist Are you a detail-oriented professional with a strong background in accounts payable and a proactive approach to problem-solving? We are offering an exciting opportunity for an Accounts Payable Specialist position in the [specific industry, if applicable] located in Jessup, Maryland. This role offers the possibility of transitioning from a contract to permanent employment and provides a chance to contribute to a dynamic team.WKey ResponsibilitiesAs an Accounts Payable Specialist, you will play a crucial role in ensuring the accuracy and efficiency of our financial operations. Your core responsibilities will include:<ul><li>Managing full-cycle Accounts Payable procedures, including timely and accurate processing of vendor invoices.</li><li>Resolving invoice discrepancies by performing 3-way matching with inventory for seamless financial reconciliation.</li><li>Conducting weekly check runs to facilitate timely payments.</li><li>Assisting with payroll functions as required to support the accounting team.</li><li>Maintaining and updating accurate records using accounting software and systems.</li><li>Processing and managing up to 50 invoices weekly while maintaining efficiency and attention to detail.</li><li>Building and maintaining strong relationships with 20–25 vendors, fostering effective communication and resolution of issues.</li><li>Utilizing your expertise with Microsoft Excel and QuickBooks for various accounting and reporting tasks.</li></ul>

Accounts Payable Specialist Our client in Sterling is seeking a talented accounts payable specialist to join their team

Accounts Payable Specialist Our client in Fairfax is seeking a talented accounts payable specialist to join their team

Accounts Payable Accountant We are in search of an Accounts Payable Accountant to join our team in Washington, District of Columbia. The role primarily involves managing accounts payable, processing customer applications, and maintaining accurate records. This role is crucial to our operations in the industry. Responsibilities: • Oversee and manage accounts payable efficiently• Process customer credit applications with precision and speed• Maintain accurate customer credit records • Leverage Microsoft Excel for invoice processing and account reconciliation• Monitor customer accounts and take necessary actions• Handle invoice processing, including coding invoices• Carry out check runs in a timely and accurate manner• Resolve customer inquiries promptly and professionally • Ensure all account records are up to date and accurate• Collaborate with other team members to ensure smooth operations. All interested candidates in this Accounts Payable Specialist opportunity and other full-time opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.

Accounts Payable Manager We are offering an exciting opportunity for an Accounts Payable Manager to become a key part of our team in Reston, Virginia. In this role, you will be at the forefront of managing our Accounts Payable and International Invoice Processing Teams. Your focus will be on ensuring the efficient processing of cash disbursements, safeguarding firm assets, and maintaining compliance with IRS guidelines. Responsibilities: • Oversee the daily operations of the Accounts Payable team and International Invoice Processing Team • Safeguard firm assets through the implementation of fraud prevention measures and internal controls • Ensure compliance with IRS guidelines in all cash disbursements processed • Manage the development and maintenance of the departmental budget • Act as a liaison to firm leadership and other departmental leaders for Accounts Payable support • Foster positive relationships with both internal and external customers, responding to inquiries and issues in a timely manner • Monitor the performance of Accounts Payable systems and act as a point of contact for testing and troubleshooting • Promote workflow automation and quality control within the team • Oversee the management of contracts for AP resources • Lead the team through departmental goal setting, performance tracking, and long-term growth strategies.

Accounts Payable Manager Are you an experienced Accounts Payable Supervisor/Manager looking to take your career to the next level? Join a fast-growing, dynamic company near Baltimore, MD! We’re seeking a talented Accounts Payable Manager to oversee our accounts payable functions and contribute to the efficient financial operations of our expanding business. This is a direct-hire position that comes with full-benefits. What We Offer:<ul><li>Competitive salary and benefits package</li><li>A collaborative and supportive work environment</li><li>Opportunity for professional growth and career advancement</li><li>A chance to be part of a vibrant, growing company that values innovation and leadership</li></ul>Key Responsibilities:<ul><li>Manage and lead the accounts payable team, ensuring timely and accurate processing of vendor invoices, expense reports, and payment transactions.</li><li>Oversee the end-to-end accounts payable process, from invoice receipt to payment processing and reconciliation.</li><li>Develop and implement system efficiencies and controls to ensure compliance with company policies, procedures, and accounting standards.</li><li>Collaborate with internal departments to resolve payment discrepancies, inquiries, and issues related to vendors and suppliers.</li><li>Prepare and analyze accounts payable reports, including aging reports, payment forecasts, and vendor statements.</li><li>Coordinate with external auditors during year-end audits to ensure accurate and complete financial records.</li><li>Monitor and improve processes to optimize workflow, increase efficiency, and reduce errors.</li><li>Train and mentor accounts payable staff, ensuring their growth and development within the department.</li><li>Ensure compliance with federal, state, and local regulations, as well as company policies.</li></ul>

Accounts Payable Clerk We are offering a long term contract employment opportunity for a meticulous Accounts Payable Clerk to join our team in BALTIMORE, Maryland. In this role, you'll be expected to manage vendor accounts, handle incoming mail, and maintain accurate records. Responsibilities: • Manage the process of vendor invoices efficiently and accurately • Responsible for the maintenance of vendor files • Handle and organize incoming mail and stamp as necessary • Receive and organize vendor statements, checking for outstanding invoices • Make necessary calls to departments or vendors regarding any old outstanding invoices for verification of unpaid, lost or billed invoices • Prepare invoices and balance property accounts with statements • File all documentation related to Accounts Payable transactions.

Accounts Payable Clerk We are offering an Accounts Payable Clerk a short term contract employment opportunity at our healthcare facility located in Washington, District of Columbia. As our Accounts Payable Clerk, you will be primarily involved in processing vendor bills, maintaining and organizing vendor documentation, and effectively communicating with team members regarding necessary information and discrepancies. Responsibilities • Accurately process vendor bills using Bill.com • Ensure timely payments to vendors while maintaining accuracy • Manage and maintain appropriate documentation for all transactions • Incorporate new vendors into the system, including data entry and W-9 collection • File contracts related to new vendors • Communicate proactively with team members about missing information and coding errors • Use Microsoft Excel for maintaining and managing vendor related information • Handle account reconciliation tasks • Process invoices and execute check runs • Ensure accuracy in coding invoices.

Accounts Receivable Specialist Our client in McLean is seeking a talented accounts receivable specialist to join their team

Accounts Receivable Specialist Our client in Manassas is seeking a talented accounts receivable specialist to join their team

Accounting Operations Manager We are in search of an Accounting Operations Manager to join our team based in Washington, District of Columbia. This role revolves around the management and oversight of key accounting functions within our organization. As an Accounting Operations Manager, you will be tasked with ensuring the accuracy and efficiency of our financial operations. The role is 100% remote, but the candidate we are looking for must have recent government contracting experience. Candidates with experience with project accounting are encouraged to apply. Responsibilities: • Oversee and manage daily accounting operations including Accounts Payable (AP) and Accounts Receivable (AR). • Review and post financial transactions, ensuring accuracy and compliance with financial regulations. • Lead the payroll processing function, handling adjustments, and managing employee records via Paylocity. • Carry out reconciliations of customer accounts to ensure financial records are accurate. • Conduct regular reviews of expenses and implement cost reduction measures where necessary. • Set up and oversee the chart of accounts and cost rules in line with Project Accounting principles. • Handle the termination process ensuring all financial aspects are properly managed. • Apply understanding of Cost Accounting/ Project Accounting to streamline accounting operations. • Utilize skills in Unanet, General Ledger, Journal Entries, and Month End Close procedures to enhance efficiency in accounting operations. • Leverage knowledge in Bank Reconciliations to ensure accuracy of financial records. If interested in the role please apply or reach out to Ian Gainor via LinkedIn

Accounting Clerk Our client in Herndon is seeking a talented accounting clerk to join their team.

Bookkeeper We are inviting applications for the role of Bookkeeper, based in Towson, Maryland. The incumbent will be a part of our team in the accounting industry, offering an exciting opportunity. The Bookkeeper will have the responsibility to manage a variety of accounting tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Responsibilities:• Accurately and efficiently process customer credit applications.• Maintain precise customer credit records.• Monitor customer accounts and take necessary actions.• Manage Accounts Payable (AP) and Accounts Receivable (AR) operations.• Oversee bank reconciliations and account reconciliations.• Handle bookkeeping tasks and ensure month-end close procedures are completed accurately.• Process payroll using appropriate software.• Use Microsoft Excel and QuickBooks for data entry and other tasks.• Ensure all financial data is up to date and entered correctly.

Bookkeeper We are offering a contract to hire employment opportunity for a detail-oriented Bookkeeper in the residential property industry, located in Falls Church, Virginia, United States. As a Bookkeeper, you will be responsible for handling various financial tasks such as rent and income receipt postings, bank deposits, resident account balancing, and other related duties. Responsibilities:• Accurately process daily bank deposits• Handle queries related to resident rent• Attend to non-payment cases and schedule evictions when necessary• Monitor and follow up on NSF checks, late charges, and damage charges• Forward unpaid resident accounts to the attorney• Maintain accurate customer credit records and ensure all accounts are balanced• Turn over bad debt to collections as required• Generate daily, weekly, and monthly reports as well as AR reports• Send utility bills to be paid to corporate• Schedule property inspections as needed• Process security deposit refunds in a timely manner• Maintain files and accounts using software such as Real Page/OneSite and Excel

Bookkeeper We are actively searching for a Bookkeeper to join our team in Rockville, Maryland. This role focuses on various bookkeeping tasks including account reconciliation, data entry, month-end close, payroll, and handling accounts payable and receivable. The position is based in-office and offers a long-term contract employment opportunity. Responsibilities: • Manage accounts payable and receivable to ensure accuracy and timeliness • Handle payroll functions to ensure employees are paid correctly and on time • Utilize Sage 100 and QuickBooks for various bookkeeping tasks • Perform account reconciliation tasks to ensure accurate reporting and ledger maintenance • Conduct bank reconciliations regularly to ensure accuracy • Maintain and update accurate financial records • Use intermediate Excel skills for data analysis and presentation • Handle data entry tasks as required for bookkeeping • Carry out month-end close processes efficiently and accurately • Respond to queries and resolve issues related to bookkeeping.

Accounting Clerk Our client in Fairfax is seeking a talented accounting clerk to join their team

Bookkeeper We are offering a short term contract employment opportunity in the financial industry for a Bookkeeper based in Cheverly, Maryland. As a Bookkeeper, your primary function will be to manage, record, and organize the daily financial transactions of our organization, ensuring our financial records are compliant, current and accurate. Responsibilities • Ensure accurate and efficient processing of financial transactions, including purchases, sales, receipts, and payments. • Regularly perform account reconciliations to maintain accurate financial records. • Prepare basic financial reports to support the accounting team. • Carry out data entry tasks and maintain updated records. • Utilize QuickBooks and Microsoft Excel to manage and analyze financial data. • Perform month-end close procedures to ensure accurate reporting and ledger maintenance. • Handle accounts payable and accounts receivable duties. • Execute bank reconciliations to ensure accurate financial reporting and record-keeping. • Manage payroll processes, ensuring all employees are paid accurately and on time. • Employ Quickbooks Online for efficient and accurate financial management.

Billing Supervisor/Manager We are offering an exciting opportunity for a Billing Supervisor/Manager to join our team in Columbia, Maryland. You will play a pivotal role in our organization, managing critical processes such as tenant lease agreement workflow, operating expense reconciliations, and leasing metrics. You will also be responsible for ensuring timely and accurate billing in accordance with lease terms. Your role will also extend to staff management, including recruitment, supervision, and performance appraisals. Responsibilities: • Oversee the workflow of new and amended lease documents, ensuring all executed documents are properly accounted for.• Establish an effective review process to extract crucial information from lease documents for accurate billing.• Oversee the accurate and timely completion of mid-year and annual operating expense reconciliations, in line with lease requirements.• Ensure accurate calculation and confirmation of leasing metrics for proposed leases against established thresholds.• Manage the collection and application of payments to tenants’ accounts, including late fees, in accordance with lease documents and company guidelines.• Oversee the prompt processing of tenant credits as per guidelines.• Execute key controls over Revenue Recognition, Expense recoveries, Rent Collections, and Cash Receipts.• Manage staff including recruitment, supervision, disciplinary actions, recognition, performance appraisals, and terminations.• Develop and train staff to ensure high skill levels and technical competence.

Accounting Manager My client is a law firm looking for an Accounting Manager to join their team based in Fairfax, VA. The ideal Accounting Manager for this role will be responsible for supervising small staff, completing the month-end close process, preparing monthly account reconciliations, posting various journal entries, assisting with accounts receivable and accounts payable, preparation of the financial statements, assisting with tax filings and other ad hoc projects as required. The company has a great team, offers great flexibility and good work-life balance along with excellent medical benefits. Daily responsibilities of the Accounting Manager include: · Facilitate month-end close process.· Reconcile balance sheet accounts.· Post various journal entries.· Prepare financial statements.· Assist with other ad hoc duties.

Accounting Manager Our client is a large business unit within a $1B+ company that serves the construction industry. They have experienced rapid growth both organically and via acquisition and are recruiting for their new Accounting Manager. This high impact Accounting Manager position will interface across business units and be responsible for the P& L review for a number of their operational entities as well as oversee monthly close procedures. The role will key on managing a large team in accounts payable as well as overseeing inventory accounting and related analysis such as inventory costing, variances and valuation. Our client continues to grow and offers great development and growth opportunities. Core duties for this challenging Accounting Manager position: Responsibilities <ul><li>Responsible for the management, supervision and mentorship of a team of 10 plus staff in the accounting department</li><li>Manage the accounting for inventory including cost reporting, valuation and inventory adjustments</li><li>Oversee physical inventories and reconcile variances at subsidiary locations and ensure procedures such as cutoffs are adhered to</li><li>Perform analysis including inventory turns and days in inventory as well as identify and account for obsolete and surplus inventory</li><li>Responsible for P& L review for various internal operating entities</li><li>Provide accounting and financial leadership within the greater finance and accounting team and also with all levels of operations</li><li>Responsible for leading and managing the accounts payable team as well as all related processes including vendor management and 1099s and other related reporting </li><li>Manage and review balance sheet reconciliations and conduct analysis as needed to identify discrepancies</li><li>Review business processes and controls on an ongoing basis as well as manage audit requests for auditors – both internal and external</li><li>Perform special projects and work closely with operational and financial management to establish and analyze key metrics</li></ul> Our client offers medical benefits as part of their overall compensation package in addition to other robust benefits. Your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. Please submit your resume in confidence to Raj Khanna, Senior Vice President at Robert Half or directly via LinkedIn for immediate consideration for this or one of our other active career opportunities in the Washington Metro area.

Full Charge Bookkeeper We are in search of a Full Charge Bookkeeper to join our team located in Alexandria, Virginia. In this role, you will be entrusted with the responsibility of managing all daily accounting operations, including but not limited to reconciliations, payroll allocations, payables, and the creation of monthly management reports and financial statements. This role is critical to the financial stability and growth of our operations within the industry. Responsibilities • Handle all daily accounting tasks, ensuring accuracy and efficiency. • Prepare monthly management reports and financial statements. • Perform monthly reconciliations and weekly payroll allocations and payables. • Utilize your expertise in project and completion-based accounting, particularly in the construction domain. • Balance and maintain accurate ledgers, and reconcile those ledgers with the general ledger. • Download accounting transactions for integration with multiple systems for accounting and reconciliation. • Develop proficiency in troubleshooting connection issues between various tech applications, keeping databases clean and balanced. • Record and pay vendor invoices using a variety of payment methods in a timely fashion, including Adaptive, Landscape Management Network, and QBO. • Prepare daily, real-time job costing for accurate information to production team and final job profitability reporting for job debrief meetings with production and sales teams. • Record payroll into proper accounts and jobs using information from the LMN software and making JE into QuickBooks from ADP Payroll. • Prepare 1099s, annual business license, and business personal property tax filings, and work with Management to budget all tax payments within the year. • Maintain accounting work papers, including but not limited to trial balances, prepaid expense schedules, deferred revenue schedules, and depreciation schedules.

Bookkeeper Our client in Reston, VA is seeking a talented bookkeeper to join their team

Accounting Manager Our client, a well-known global not for profit is recruiting for an experienced Accounting Manager to join their team based in Washington, DC. In this role as Accounting Manager, you will oversee all accounting functions, supervise, train and mentor your staff and support the executive team. You will also be responsible for the timely preparation of GAAP based financial reporting. Responsibilities:• Oversee all accounting functions including ledger maintenance, accounts payable, accounts receivable, revenue and asset accounting, and financial analysis and reporting in accordance with generally accepted accounting principles. • Prepare and review bank reconciliations and journal entries and analyze general ledger accounts.• Manage payroll operations, ensuring accurate and timely submission.• Oversee and manage annual audits and tax preparations with a focus on revenue recognition and functional expenses.• Monitor revenue and expenses; coordinate the collection, consolidation, and evaluation of financial data; and prepare reports.• Contribute to improving internal accounting processes, prepare and complete action plans, identify trends, determine system improvements, and implement changes.• Train and mentor the finance and accounting staff and educate non-finance staff on policies and procedures to ensure compliance.• Help to guide other departments by interpreting accounting policy and applying recommendations to operational issues.• Monitor emerging technology to help determine ways to automate the accounting process Our client offers medical benefits as part of their overall compensation package. Please submit your resume in confidence to Raj Khanna, Senior Vice President, Robert Half or directly via LinkedIn for immediate consideration for this or one of our many current openings in the Washington, DC Metro area.

Bookkeeper Full Charge Bookkeeper ~Washington, D.C. $90khybrid work schedule, work-life balance, great benefits, free parking My client is a family-owned commercial real estate company headquartered just outside of Washington, D.C. with a need for a Full Charge Bookkeeper. The Bookkeeper will be responsible for all operational accounting using QuickBooks. Bookkeepers with small business experience are highly encouraged to apply. The ideal candidates for this Full Charge Bookkeeper opportunity will have experience in QuickBooks Online, proficiency in managing vendor payables, accounts receivables, bank reconciliations, and preparing monthly financials. The Bookkeeper will be responsible for the following duties: -Post and process Accounts Payable journal entries in QuickBooks Online -Maintain bank reconciliations for the organization -Post donations, monitoring lockbox payments -Code, match, batch, and process checks and ACHs payments -Assisting in preparing monthly financials -Assist with preparing client billing -Set up new vendors within -Assist with collection activity -Process credit card reconciliations, EFTs & ACHs -Processing 1099s and W9s All interested candidates in this Bookkeeper opportunity and other full-time opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.