45 results for Accounts Receivable Specialist in Haverhill, MA

Office Manager Robert Half Legal Permanent Placement is working with a boutique commercial real estate law firm located in downtown Boston seeking a well-organized and dynamic Office Manager to oversee and streamline all aspects of firm operations. This role involves managing revenue, expenses, payroll, billing, financial reporting, vendor relations, and IT platform needs while working closely with the managing partners. The firm offers a supportive and collegial work environment. Competitive compensation is offered, along with discretionary bonuses based on experience and skills. Key Responsibilities:<ul><li>Manage monthly billing cycles, issue invoices, and monitor accounts receivable, ensuring timely client payments.</li><li>Handle payroll administration, employee benefits enrollment, and maintain accurate payroll and benefits records.</li><li>Act as the main point of contact for vendors and oversee timely renewals of insurance plans, licenses, and memberships.</li><li>Reconcile bank accounts (including escrow accounts) and process vendor payments, wire transfers, and client fund disbursements.</li></ul>

Staff Accountant We are offering an exciting opportunity for a Staff Accountant in Quincy, Massachusetts. As a Staff Accountant, you will play a crucial role in the financial operations of our enterprise, which includes various responsibilities like managing accounts, maintaining budgets, and contributing to our fiscal goals. Responsibilities: • Accurately process journal entries for labor, fringe distribution, and other cost allocations. • Manage and maintain annual budgets for assigned programs, including individual grant/contract budgets. • Regularly update budget information in the accounting system and prepare budget versus actual analyses. • Handle billing and reporting for each assigned program, track related accounts receivable and cash receipts, and prepare required funder reports. • Take primary responsibility for multiple accounting functions within the fiscal department such as accounts payable and receivable, daily cash reporting, and payroll allocation. • Conduct monthly reconciliations as required and prepare work papers for the annual agency-wide audit. • Work collaboratively with the Fiscal department staff to develop and implement department procedures and policies. • Maintain an accurate inventory listing and physical identification of assets related to assigned programs and administration. • Support fundraising efforts by accurately tracking and recording donations. • Provide back-up support to other Accountants and the Payroll Manager, including cross-training on other department functions.

Staff Accountant - Biotech Global Biotech Company with expanding North American Operations in the Burlington area is looking for a Staff Accountant due to growth. The Staff Accountant will be part of a 3-person Finance team, reporting directly into the Controller, involved in both general accounting and transactional accounting duties. Responsibilities include assist with month end close activities, account analysis, bank reconciliations, JE’s, balance sheet analysis, year-end audit and manage accounts payable and accounts receivable functions. The candidate should have a BS degree with 3+ years of corporate accounting experience, Excel and QuickBooks desired along with strong communication and organizational skills. This is a great opportunity for a Staff Accountant looking for a growth opportunity joining a solid leadership team, working for a great manager and excellent working team collaborative culture. Excellent benefits offered along with remote flexibility (ideally looking for 3 days on site) but tons of flexibility when needed. If interested, reach out to Dino Valeri at dino.valeri@roberthalf or message me thru LinkedIn.

Property Accountant We are seeking a Property Accountant to join our team based in Wakefield, Massachusetts. In this role, you will be in charge of managing property level reporting for a number of individual assets within a larger industrial fund or portfolio. You will work under the supervision of the Portfolio Accountants and the Accounting Manager across all accounting functions necessary to support our growth. Responsibilities:• Accurately process month-end close procedures for a portfolio of properties• Contribute to the preparation of monthly financial packages for distribution to property managers and asset managers• Conduct monthly reconciliations for all balance sheet accounts for the assigned portfolio• Engage in the preparation of quarterly and annual CAM reconciliations• Monitor accounts receivables and manage cash receipts• Administer and record cash transfers, including wires and check processing• Oversee lender funding for construction requisitions and assist with debt compliance monitoring• Regularly report to lenders• Collaborate with asset managers and property managers to review annual budgets and quarterly reforecast for the assigned portfolio• Aid the accounting team with various tasks as assigned• Assist with the preparation for annual audits for various entities• Conduct other ad hoc duties as needed.

Part Time Payroll Specialist We are currently seeking a Part Time Payroll Specialist to join our team onsite near Roxbury in Boston, Massachusetts. As a Payroll Specialist, you will be instrumental in ensuring the smooth operation of our payroll systems, handling a variety of accounting and auditing responsibilities, and providing support to our team. This role offers a long term contract employment opportunity. This position will be 1 day a week. Responsibilities: • Accurately process and manage payroll data using accounting software systems• Administer 401k - RRSP and other benefit functions as needed• Ensure timely and accurate auditing of payroll and accounting functions• Utilize ADP Workforce Now and Ceridian for various financial services• Handle and resolve inquiries regarding payroll and benefits• Perform regular checks and updates on the About Time software• Monitor and manage Paychex activities and functions• Maintain up-to-date and accurate records of all payroll activities.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk at our location in Stoughton, Massachusetts. As an Accounts Payable Clerk, you will play a critical role in our financial operations, including processing invoices, reconciling accounts, and handling approvals. Your role will extend to supporting month-end activities and ensuring timely payments to vendors. Responsibilities: • Accurately process and review invoices for payment. • Handle approvals and ensure payments to vendors are made accurately and on time. • Reconcile vendor statements as part of your regular duties. • Support month-end activities, including accruals and reconciliations. • Utilize your knowledge of NetSuite or other large ERP systems in your day-to-day tasks. • Apply your expertise in Microsoft Excel for efficient data management. • Use your skills in QuickBooks for financial processing and reporting. • Perform data entry tasks as part of your regular duties. • Contribute to check runs and coding invoices as necessary.

Part Time Accounts Payable Clerk We are offering a short term contract employment opportunity for a Part Time Accounts Payable Clerk in the Education industry based in Cambridge, Massachusetts. Your role will primarily involve handling tasks related to account reconciliation, invoice processing, and maintaining accounts payable records. Responsibilities:• Accurately processing payments for invoices, ensuring all details are correct• Regularly conducting account reconciliation to identify any discrepancies• Handling Accounts Payable (AP) tasks in a timely manner• Running checks regularly to uphold the financial integrity of the organization• Utilizing Microsoft Excel and QuickBooks for maintaining and analyzing financial data• Correctly coding invoices and assigning them to the right budget line• Performing data entry tasks to ensure all customer and financial data is accurately recorded• Responding to customer inquiries about their accounts and providing excellent customer service• Regularly monitoring customer accounts, identifying any issues, and taking appropriate action• Ensuring all invoice processing tasks are completed efficiently and in line with company policies.

Accounts Payable Clerk We are offering an opportunity for an Accounts Payable Clerk to join our team located in Westborough, Massachusetts. This role involves full cycle accounts payable functions, handling expense reports, managing the AP mailbox as well as weekly check run. This is a small office environment and someone willing to take on other duties when needed. For immediate consideration please call Allison Brown at 508.205.2121 Responsibilities: • Handle the AP mailbox on a daily basis to keep track of incoming invoices and payments.• Process a high volume of invoices on a weekly basis, ensuring accuracy and timeliness.• Request approval for and process vendor invoices as part of the accounts payable function.• Collect W-9 forms from vendors for tax purposes.• Gather and confirm information for new vendor set up, ensuring accurate and up-to-date records.• Code vouchers for accurate record keeping and tracking of payments.• Post manual payments, including wires and tax payments, to ensure timely payment of invoices.• Enter AP Paper Transfers for I/C payments to maintain accuracy in inter-company transactions.• Scan all payments and file paid vouchers for record-keeping and future reference.• Process expense reports to track and manage company expenditures.• Create petty cash reports to track and manage small-scale company expenses. Skills: Account Reconciliation, Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel.

Accounting Assistant We are offering a long term contract employment opportunity for an Accounting Assistant in Avon, Massachusetts. This role is critical in the financial sector, providing support to our New Development team. You'll have the chance to work in a hybrid setting, balancing tasks between payment processing, project coordination, and CRM implementation preparation. Responsibilities: • Processing payments and ensuring they flow through the payment system correctly • Tracking data of payments in process • Monitoring dates and milestones of various projects • Collecting and organizing documents related to projects • Preparing files for CRM implementation • Utilizing accounting software systems to perform accounting functions • Handling tasks related to Accounts Payable (AP) • Gaining experience in using Acumatica and Procore software tools.

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Lowell, Massachusetts. As an integral part of our team, you will be responsible for managing customer service inquiries, coordinating with various departments to solve problems, and maintaining our backlog to reflect customer requirements. Your role will also involve order management, including new orders, return orders, and sample orders. Responsibilities: • Efficiently process customer service inquiries with accuracy and completeness • Collaborate with the product line manager to process requests for quotations • Execute order management tasks, such as handling new orders, return orders, sample orders, credits, and debits • Regularly update and maintain backlog to meet customer requirements • Manage all expedite requests and handle customer complaints, escalating when necessary • Actively coordinate with different departments to resolve issues and problems • Exercise good judgment within defined practices and procedures to determine appropriate action • Foster relationships and build trust within the company and with our customers.

Payroll Specialist We are searching for a meticulous Payroll Specialist to join our Boston-based team. This role will entail overseeing payroll operations for a substantial number of employees across multiple states. You will be tasked with ensuring accuracy and compliance in all payroll matters, managing ADP systems, and collaborating with internal teams to enhance processes. This role offers an exciting opportunity for those with a keen eye for numbers and a passion for payroll management. Responsibilities: • Oversee bi-weekly, monthly, and special payment payrolls for over 6,200 employees • Audit payroll data to guarantee accuracy and compliance with state and federal regulations • Manage and optimize ADP systems for efficient payroll processing • Collaborate with internal teams and agencies to troubleshoot and streamline payroll operations • Execute full cycle payroll, ensuring all aspects from start to finish are handled accurately • Administer benefits payroll, ensuring all employee benefits are accurately reflected in payroll • Manage 401k - RRSP Administration, ensuring all retirement contributions are accurately processed • Utilize ADP Workforce Now and Crystal Reports for payroll management and reporting • Handle accounting functions related to payroll, ensuring accurate financial records and reporting • Oversee payroll for over 500 employees, ensuring all payroll processes are executed accurately and on time.

Accounts Payable Clerk We are offering a long-term contract employment opportunity for an Accounts Payable Clerk in Andover, Massachusetts. As an integral part of our team, your key responsibilities will revolve around the comprehensive management of accounts payable, including the processing of invoices and the maintenance of accurate financial records. Responsibilities • Accurately process invoices in a timely manner, ensuring all details are captured and recorded. • Utilize SAP and Microsoft Excel to maintain and update financial records. • Conduct regular check runs to maintain the financial liquidity of the company. • Manage the vouchering process for accounts payable to ensure accurate record keeping. • Employ data entry skills to keep customer credit applications updated and accurate. • Handle the coding of invoices, ensuring the right accounts are charged for purchases. • Regularly monitor customer accounts and take necessary action when needed. • Contribute to the overall efficiency of the financial team by maintaining accurate customer credit records.

Full Charge Bookkeeper We are actively seeking a Full Charge Bookkeeper to join our team based in Norwood, Massachusetts. We are seeking an experienced bookkeeper or accountant who can reconcile accounts, perform month-end close processes, and prepare financial reports for multiple clients across various industries. The ideal candidate has prior experience in a CPA firm or outsourced accounting environment, is proficient in QuickBooks Online and Desktop, and understands GAAP principles.We are looking for a detail-oriented problem solver who can take ownership of the books, ensure accuracy, and communicate effectively with clients and internal team members. Experience with financial statement analysis, adjusting journal entries, and cash flow management is highly preferred. Responsibilities:Perform month-end and year-end close processes, including adjusting journal entriesReconcile bank, credit card, loan, and intercompany accountsReview and analyze balance sheets and income statements for accuracyPrepare financial reporting packages and assist with cash flow trackingEnsure proper categorization of transactions and maintain clean general ledgersWork directly with clients and internal team members to resolve discrepanciesSupport the preparation of annual tax packages for CPA reviewAssist with payroll entries and accruals as needed

Payroll Administrator Job Title: Payroll Specialist Job Summary:We are seeking a skilled and detail-oriented Payroll Specialist with multistate payroll experience to join our team. This role is critical in ensuring employees across multiple states are paid accurately and on time in compliance with state and federal regulations. The ideal candidate will possess strong expertise in state-specific tax laws, payroll compliance, and multistate payroll processing. If you are a problem solver with exceptional attention to detail and a passion for providing excellent service, this opportunity may be a great fit for you! Key Responsibilities: Payroll Processing: Process and administer end-to-end payroll for employees in multiple states, ensuring accuracy, compliance, and timeliness in every pay cycle.Tax Compliance: Manage state-specific tax filings, unemployment insurance requirements, garnishments, and other deductions while staying current with regulatory changes across all applicable jurisdictions.Data Management: Maintain employee records in payroll systems, ensuring accuracy for hires, terminations, promotions, and other employee status changes.Auditing & Reporting: Conduct regular audits on payroll data to ensure compliance with internal standards and legal mandates. Prepare and distribute payroll reports and metrics as required.Multistate Expertise: Act as the go-to resource for payroll-related matters across various states, providing guidance on compliance and system configurations specific to each state.Customer Support: Address employee inquiries related to payroll, tax forms, deductions, and discrepancies promptly and professionally.Vendor Coordination: Work with third-party payroll providers, tax agencies, benefits vendors, and other partners to ensure smooth payroll operations.Process Improvement: Identify opportunities for improving payroll processes and work with the team to implement best practices for efficiency and accuracy. Qualifications: Experience: Minimum of 3–5 years in payroll processing, with significant experience handling multistate payroll. Knowledge: Strong understanding of federal and state payroll tax laws, wage and hour laws, unemployment insurance, and garnishment processing. Skills: Exceptional attention to detail, problem-solving skills, and ability to manage deadlines in a fast-paced environment. Communication: Excellent written and verbal communication skills, with the ability to clearly explain payroll-related matters to employees and stakeholders. If interested and qualified please apply to this listing or email your resume to jeremy.tranfaglia@roberthalf

Billing Coordinator Robert Half is working with a respected client in the healthcare industry seeking a Billing Coordinator to join its team. This is a permanent role, reporting into a Director of Finance, joining a team of 5. Our client is looking for a Billing Coordinator with a minimum of 2 years experience in Medicare Billing specifically. Our client is NOT looking for candidates with hospital billing experience, but more from the long term care and senior living space. The desired candidate must have above average communication skills and heightened attention to detail. There's a lot of importing/exporting data from MS Excel so proficiency in Excel is important too. A degree is NOT required. If interested and qualified please apply to this listing ASAP or email Bill.Nichols@roberthalf! Thanks!

Bookkeeper - Part Time We are offering an exciting opportunity for a Part Time (15-20hrs/wk) Bookkeeper in Bedford, New Hampshire. The role involves assisting our team with project management for clients and helping to streamline our accounting workflows. This position provides the flexibility to work remotely with occasional visits to the office as needed. Responsibilities:• Assisting in the preparation of financial reports for clients, ensuring their completeness and accuracy• Performing monthly bank and credit card reconciliations to ensure accuracy in client accounts• Providing project management support for various special projects related to client accounting and financial management• Offering general bookkeeping assistance to help lighten the workload for other bookkeepers on the team• Preparing materials for client compliance and audit processes• Utilizing QuickBooks Online and Microsoft Excel for various bookkeeping tasks• Maintaining strong organizational abilities and attention to detail• Communicating effectively with clients and team members• Processing credit applications accurately and efficiently• Maintaining accurate customer credit records

Payroll Clerk We are offering a temporary-to-permanent employment opportunity for a Payroll Clerk to be a part of an amazing team in Manchester, New Hampshire. The role involves handling various payroll functions and maintaining employee records. Responsibilities:• Ensure accurate and efficient processing of all expense reports• Handle the completion and batching of timecards, along with other documentation• Manage all aspects of biweekly payroll processing• Maintain detailed and accurate employee timesheet records• Perform data entry tasks as required in relation to payroll and timeslips• Monitor and manage customer accounts, taking necessary action when needed.

Senior Payroll Coordinator We are in search of a Senior Payroll Analyst to join our team based in Southborough , Massachusetts, operating within the Non-Profit sector. In this role, you will be responsible for managing all aspects of payroll, ensuring accuracy and timeliness. You'll also be expected to engage with employees on payroll-related inquiries and assist in the continuous enhancement of our payroll processes. Responsibilities: • Efficiently processing payroll, ensuring all employees are notified of the timecard deadline each pay period.• Preparing a reconciliation of approved hours to Workforce Now.• Posting edits, payroll adjustments, and corrections as necessary.• Inputting bonuses, retro pay, and shift differential pay into ADP.• Assisting with the review of the pre-process register to ensure accuracy of payroll data.• Handling the receipt and opening of the payroll package.• Mailing payroll checks as required.• Responding to employee inquiries and questions regarding pay.• Running reports from ADP report writer.• Recommending process improvements to enhance the payroll process.• Actively participating in supervision and staff meetings.• Performing all duties in accordance with the agency’s policies and procedures For immediate consideration please call me asap! 508-205-2127 Eric Lebow

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator at our location in Plaistow, New Hampshire. In this role, you will be tasked with managing the entire payroll process, from collecting and analyzing timesheet data to processing wages and deductions, all while adhering to federal and state wage and hour laws. Responsibilities: • Effectively manage the entire payroll workflow, which includes reconciling work hours, processing wages, deductions, and reimbursements. • Maintain up-to-date payroll-related information and data. • Promptly process all changes in employment status, including new hires, promotions, and terminations across several departments. • Handle employee and superior inquiries and issues related to payroll. • Track and manage PTO accruals for field employees. • Prepare and present periodic reports for upper management. • Generate certified payroll reports weekly for various projects. • Oversee and manage the 401k plan, which includes form maintenance, quarterly notifications, and weekly/quarterly reconciliations. • Use accounting software systems proficiently, including ADP - Financial Services, ADP Workforce Now, Ceridian, Crystal Reports, and Sage 300. • Perform accounting functions and conduct audits as required. • Oversee benefit functions and administer the 401k - RRSP Administration. • Utilize About Time for efficient time tracking and management. • Ensure all actions comply with federal and state wage and hour laws.

Payroll Clerk We are in search of a Payroll Clerk to be a part of our team located in Worcester, Massachusetts, 01605, United States. Your primary function will be to handle customer applications, maintain precise customer records, and resolve customer inquiries. You will also be in charge of monitoring customer accounts and taking the appropriate action. Responsibilities: • Oversee daily data submissions to third-party vendors • Act as the key contact between clients and vendors to ensure data accuracy • Handle payroll transactions and monitor them for accuracy • Conduct risk assessment audits to identify and mitigate potential errors • Manage banking transactions and collaborate directly with clients to resolve issues • Supervise the bank account used for issuing employee checks • Collaborate closely with vendors to guarantee precise data submission • Manage vendor relationships effectively in the payroll industry • Execute bank account reconciliation and bank reconciliations • Maintain and manage payroll vendor relationships effectively in the payroll industry.