10 results for Administrative Assistant in Harrisburg Pa

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our client based in Lancaster, Pennsylvania. The Administrative Assistant is centered around providing administrative support, managing phone communications, executing clerical tasks, and assisting with customer support. Responsibilities of the Administrative Assistant• Ensure detail-oriented handling of phone communication and correspondences.• Provide comprehensive administrative support across various departments.• Execute a range of clerical tasks effectively and efficiently.• Maintain accurate records of customer accounts and take appropriate actions.• Handle order taking and billing processes, ensuring accuracy and timeliness.• Offer customer service, resolving inquiries promptly and professionally.• Assist with accounting support as required.• Manage inventory documentation, ensuring accuracy and adherence to regulations.• Maintain a high level of attention to detail and problem-solving skills.

Administrative Assistant Are you a detail-oriented professional with a knack for organization and a passion for supporting educational and public safety programs? We have an exciting opportunity for an Administrative Coordinator who will play a key role in managing day-to-day operations, confidential documents, and program logistics. Key Responsibilities:Confidential Administrative Support:<ul><li>Handle complex administrative tasks, including the preparation and processing of confidential documents, meeting agendas, and minutes.</li><li>Maintain departmental records, data, and legally required notices, ensuring accuracy and compliance with confidentiality policies.</li></ul>Office & Supply Management:<ul><li>Oversee inventory and supply orders, manage instructional equipment repairs, and ensure availability of necessary office supplies and textbooks for program needs.</li></ul>Budget Tracking & Financial Reporting:<ul><li>Assist in tracking departmental budgets, researching discrepancies, maintaining account balances, and preparing financial reports to support operational efficiency.</li></ul>Course Administration:<ul><li>Provide administrative support for course creation, student registration, and billing processes.</li><li>Prepare completion certificates, cards for program graduates, and certifications for relevant classes.</li></ul>Calendar & Event Coordination:<ul><li>Organize and maintain the supervisor’s calendar, schedule meetings, coordinate meeting and event logistics, and manage classroom schedules.</li></ul>Program Oversight & Compliance:<ul><li>Review forms, documents, and processes to ensure adherence to departmental policies and procedures.</li><li>Maintain an updated instructor network to give instructors seamless access to essential resources.</li></ul>Database & Social Media Management:<ul><li>Maintain and manage the student database and oversee social media platforms for the department to ensure effective communication and program visibility.</li></ul>Instructional & Online Program Support:<ul><li>Provide instructional support for online programs through D2L by assisting students and instructors with program delivery and troubleshooting.</li></ul>Emergency Response Coordination:<ul><li>Provide administrative oversight for the college’s Quick Response System (QRS), which manages ambulance and medical standby coverage for events.</li></ul>

Executive Assistant We are currently seeking an Executive Assistant to support the Vice President of Human Resources at a well-known university. Our ideal candidate will have a passion for creating efficient processes, be incredibly organized, enjoy juggling a variety of tasks, and excel at managing relationships at every level of an organization. Job Responsibilities:<ol><li>Provide administrative support to the VP of HR, including maintaining calendars, scheduling meetings, arranging travel, processing expense reports, etc.</li><li>Prepare materials for meetings and presentations, including gathering necessary information and putting together packets</li><li>Coordinate logistics for departmental meetings, retreats, workshops, and other events</li><li>Assisting with budgeting, purchase orders, and expense reporting</li><li>Serve as a point of contact for staff and other departments within the university</li><li>Help manage HR projects, ensuring they stay on track and are completed by the due dates</li><li>Assist with other tasks as assigned by the VP of HR</li></ol>

Office Assistant Calling all morning people! We are seeking a detail-oriented Office Assistant to join our dedicated team. As an Office Assistant, you will be managing a variety of tasks in a dynamic work environment that includes both office work and on-site tasks in a manufacturing environment. This role offers a contract to hire opportunity, making it an excellent opportunity for those looking to make a significant impact in their career! Come join our new plant! Shift Time: 6am-2:30pm or 6:30am-3:00pmMonday - Friday - NO WEEKENDS100% on site Responsibilities: • Performing clerical duties such as printing, filing, and updating important documents and paperwork.• Assisting in the management of automated inventory and ensuring supplies are well-stocked.• Conducting data entry tasks and ensuring all customer records are well-maintained and up-to-date.• Welcoming clients and customers, providing them with the necessary assistance.• Actively participating in ordering and organizing supplies.• Balancing time between office work and tasks at the plant, adapting to different work environments.• Ensuring accurate recording of data for reference and record-keeping.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in WYOMING, Pennsylvania, United States. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed. Responsibilities: • Manage and maintain the calendar for one executive, ensuring all appointments and meetings are accurately scheduled. • Provide moderate calendar support for an additional two executives as necessary. • Perform front desk duties such as receiving packages, signing for subpoenas, and coordinating events and large meetings. • Communicate effectively with hotels concerning invoices and other related matters. • Assist with tasks related to site maintenance, facilities management, and security as needed. • Use a variety of software tools including Office Suite, Workday, ServiceNow, and vehicle website for company car management. • Solve problems proactively and demonstrate a detail-oriented approach to all tasks. • Efficiently manage customer relationships using CRM tools. • Conduct conference calls and manage correspondence effectively. • Utilize timekeeping systems such as Kronos and About Time for accurate record keeping.

Administrative Support We are seeking a motivated and organized Administrative Assistant to support the Inventory and Purchasing Departments of our organization. In this role, you will serve as a key liaison between these departments, ensuring that administrative tasks are efficiently executed to maintain accurate inventory tracking and streamline purchasing processes. The ideal candidate will thrive in a fast-paced, detail-oriented environment and demonstrate adaptability to shifting priorities. Key Responsibilities<ul><li>Administrative Support: Provide general administrative support to the Inventory and Purchasing teams, including managing correspondence, preparing reports, scheduling meetings, and maintaining department documentation.</li><li>Inventory Coordination: Assist in tracking and updating inventory levels using inventory management systems/software to ensure accuracy and timely replenishment of stock.</li><li>Purchasing Assistance: Support the Purchasing team in creating and processing purchase orders, maintaining vendor records, and tracking order statuses to ensure timely delivery of goods.</li><li>Data Entry and Maintenance: Enter and verify data in various systems, cross-checking for accuracy and resolving discrepancies related to inventory and purchasing documentation.</li><li>Documentation Management: Maintain organized filing systems for inventory records and purchasing documents, ensuring they are up to date and easily accessible for audits or management reviews.</li><li>Vendor Communication: Coordinate with vendors and suppliers to address product availability, delivery schedules, and any issues or concerns.</li><li>Budget Monitoring: Assist in tracking expenditures against budgets for inventory and purchasing activities, flagging potential variances for review.</li><li>Report Generation: Prepare relevant inventory and purchasing reports for departmental meetings and provide insights into trends or discrepancies as needed.</li><li>Cross-Departmental Collaboration: Work closely with other departments, such as accounting or operations, to ensure proper workflows are followed, and inventory needs align with organizational goals.</li></ul>

Sales Assistant Robert Half has partnered with a dynamic and growing Business Services company in the Cockeysville area to find an enthusiastic and detail-oriented Sales Assistant to join their team in a temporary to hire capacity. This role is perfect for individuals passionate about supporting sales teams, ensuring customer satisfaction, and thriving in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative and operational support to the sales team, including order processing, tracking, and invoicing.</li><li>Assist with customer inquiries, both over the phone and via email, by delivering prompt and professional responses.</li><li>Maintain sales records, prepare reports, and update client databases with accuracy and efficiency.</li><li>Coordinate with internal departments to ensure timely delivery of goods and services.</li><li>Support the preparation of sales presentations and proposals as needed.</li><li>Conduct follow-ups on pending sales opportunities to ensure a seamless customer experience.</li></ul>Why Work Through Robert Half?Robert Half is a leading staffing agency. We specialize in connecting skilled talent with top employers. When you work with us, you'll have access to a wide range of job opportunities, along with career insights and guidance from our trusted recruiters.

Administrative Coordinator We are in search of an Administrative Coordinator to join our team in Chambersburg, Pennsylvania. This role is focused on the administration of municipal code decisions including reviewing requests, researching applicable codes, and delivering a decision. This position includes interacting with the public, delivering logical problem-solving skills, and composing written decisions. This position is contract to hire, Monday-Friday, and the company will provide on-the-job training and career development. Responsibilities• Facilitate communication and interactions with the public while maintaining a detail oriented and calm demeanor• Conduct thorough reviews of proposed plans and research the necessary code requirements• Make informed business decisions that are clearly and concisely written down for reference• Utilize CRM tools to process customer applications accurately and maintain up-to-date customer records• Provide written reports and conduct research as part of your regular administrative duties• Attend and participate in evening meetings as part of your regular responsibilities• Respond to customer inquiries, monitor customer accounts, and take appropriate action when necessary• Display proficient reading comprehension of technical documents, laws, regulations, and customer supplied documents• Utilize your technical writing skills to document your work and decisions in a clear and concise manner• Answer inbound calls and provide excellent communication to all callers.

Litigation Legal Assistant Our client is in search of a Litigation Legal Assistant to join our Legal team based in Harrisburg, Pennsylvania. This role involves extensive administrative duties, communication with various legal entities, and detailed case management. Being part of our team, you are expected to handle a variety of tasks relating to legal procedures and client interactions. Responsibilities• Ensure the effective handling of electronic and physical client files• Accurately process document management, including transcribing dictation and preparing expense reports• Handle comprehensive case management and assist attorneys in drafting legal documents• Coordinate appointments and meetings, ensuring efficient scheduling• Maintain regular communication with courts and prothonotaries• Manage electronic filings (e-Filing) and understand the protocols of federal courts• Efficiently manage incoming and outgoing mail, and handle phone calls• Ensure the accurate and timely entry of billable time• Provide coverage for receptionist or other assistant roles as required• Maintain proficiency in Microsoft Office Suite and other software, and stay updated with various legal websites.

Front Desk Coordinator We are hiring for an Adminsitiative Assistant in the Lancaster PA County area! Responsibilities: • Professionally welcome and direct clients and visitors upon arrival.• Efficiently manage incoming calls, including directing to the appropriate parties and taking messages as required.• Coordinate scheduling for client appointments and maintain calendars for staff members.• Ensure proper organization and filing of crucial documents such as tax returns, client records, and invoices.• Generate, print, and distribute correspondence such as emails, memos, and mailings.• Assist with administrative tasks, including data entry and updating client information in the database.• Utilize Microsoft Word for various tasks and maintain organized files.