<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication. The ideal Administrative Coordinator position requires excellent multitasking abilities and a proactive approach to managing schedules and tasks.</p><p><br></p><p>What you get to do every single day:</p><p>• Handle incoming calls and provide accurate, thorough responses to inquiries.</p><p>• Manage and coordinate schedules, meetings, and appointments to optimize time and efficiency.</p><p>• Maintain accurate records and documentation to support administrative functions.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Assist with home health administrative tasks, ensuring compliance with processes and standards.</p><p>• Organize and update calendars to reflect changes and priorities.</p><p>• Monitor and prioritize tasks to meet deadlines effectively.</p><p>• Provide general administrative support to maintain operational excellence.</p><p>• Troubleshoot and resolve issues related to scheduling or administrative processes.</p><p>• Uphold confidentiality and integrity in all communications and interactions.</p>
<p>Reputable services company located in the Greater Philadelphia area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Track and manage job file statuses to ensure all documentation is accurate and up to date.</li><li>Collaborate daily with production teams to gather and verify onsite documentation.</li><li>Prepare and review estimates based on scope details and photographs provided by production crews.</li><li>Ensure compliance with client requirements and program standards.</li><li>Audit job files thoroughly to confirm that all completed work aligns with the estimate.</li><li>Handle job close-out activities, including coordinating with the accounting team for accurate invoicing.</li><li>Provide support to other departments as needed to ensure operational efficiency.</li></ul>
<p>Robert Half is partnering with a growing organization in search of a <strong>Project Coordinator</strong> to support a portfolio of cross-functional initiatives. This role is ideal for someone who enjoys organizing project activities, keeping timelines on track, and ensuring stakeholders have visibility into progress and key milestones.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support project managers by coordinating tasks, tracking milestones, and ensuring project deliverables stay aligned with requirements.</li><li>Gather schedules, deadlines, and resource needs across multiple workstreams to help drive projects forward.</li><li>Monitor project progress, identify potential risks or delays, and escalate issues when needed.</li><li>Maintain project dashboards, trackers, and reporting tools to provide timely updates to leadership and stakeholders.</li><li>Collaborate with internal teams to remove obstacles, resolve scheduling conflicts, and recommend corrective actions.</li><li>Build strong relationships with operational teams to share best practices, communicate updates, and support ongoing or upcoming project needs.</li></ul>
<p>50,000 - 55,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p><br></p><p>We are looking for an organized and detail-oriented Operations Coordinator to join our client's team in Edison, New Jersey. In this role, you will play a key part in ensuring the efficiency of daily operations while supporting the sales team and managing critical administrative tasks. Candidates should have strong excel skills and the ability to work collaboratively in a fast-paced environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Enter and manage data with precision to ensure accuracy across all platforms.</p><p>• Utilize advanced Microsoft Excel functions, including VLOOKUPs and Pivot Tables, to analyze and organize data effectively.</p><p>• Provide administrative support to the sales team by handling paperwork, generating reports, and managing documentation.</p><p>• Oversee order entry processes using internal systems to maintain smooth operations.</p><p>• Assist with import and export documentation, ensuring compliance with relevant regulations.</p><p>• Collaborate with team members to address operational needs and provide assistance where required.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.</p><p>• Manage accounts payable processes, including invoice handling and inventory updates.</p><p>• Maintain accurate records of customer interactions and referrals in daily logs.</p><p>• Organize and distribute incoming mail promptly.</p><p>• Handle petty cash transactions and report branch deposits and credit card activities to corporate.</p><p>• Scan and file final recap packages and sales transaction documents following established guidelines.</p><p>• Assist the Finance & Insurance Manager by providing backup support as needed.</p><p>• Verify and process vehicle titles upon receipt.</p><p>• Perform copying, scanning, and filing tasks in adherence to audit standards.</p><p>• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.</p>
<p>We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.</p><p>• Prepare and generate reports to support compliance and departmental needs.</p><p>• Manage and respond to inbound calls, providing attentive assistance to clients and team members.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Ensure timely and accurate completion of administrative duties to support compliance initiatives.</p><p>• Collaborate with team members to maintain efficient workflows and processes.</p><p>• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.</p><p>• Handle sensitive information with discretion and confidentiality.</p><p>• Support the department in meeting deadlines and achieving organizational goals.</p>
<p>Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul><p><br></p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>Robert Half is partnering with a respected local organization to hire a detail‑oriented <strong>Administrative Assistant</strong> who will keep day‑to‑day office operations running smoothly. This role supports multiple stakeholders, manages calendars and documents, and is often the first point of contact for visitors and callers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate conference rooms/travel.</li><li>Draft, edit, and format correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Answer and route incoming calls; greet visitors and provide a professional front‑office experience.</li><li>Process expense reports, purchase orders, and basic invoicing.</li><li>Support meeting prep: agendas, minutes, presentation materials, catering/AV coordination.</li><li>Track office supplies; liaise with vendors as needed.</li><li>Assist with data entry and updates in spreadsheets/CRM platforms.</li></ul>
<p>Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join a team in Claymont, Delaware. In this role, you will provide essential support in property management operations, assisting with tenant relations, compliance processes, and administrative tasks. This is a long-term contract position that offers the opportunity to contribute to maintaining high standards of occupancy and resident satisfaction.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process and manage applications, maintain waitlists, and conduct property tours while ensuring compliance with established guidelines.</p><p>• Coordinate new resident orientations to provide a seamless onboarding experience.</p><p>• Collaborate with the Property Manager to address vacancies, including scheduling unit preparation and overseeing move-ins.</p><p>• Deliver timely recertification notices and manage correspondence with residents.</p><p>• Build and maintain a proactive pipeline of applicants with relevant experience to ensure smooth unit transitions.</p><p>• Support efforts to maintain high occupancy rates by monitoring property performance and assisting with compliance requirements.</p><p>• Handle rental payments, process invoices, and address tenant inquiries professionally.</p><p>• Maintain accurate records and documentation to uphold regulatory standards.</p><p>• Assist with communication and coordination between residents and maintenance teams.</p><p>• Provide front desk support, answer inbound calls, and manage administrative office duties.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and organize meetings to facilitate project launches.</p><p>• Send timely follow-up communications to maintain progress and ensure deadlines are met.</p><p>• Coordinate responses and gather input from subject matter experts</p><p>• Manage inbound calls, addressing inquiries and directing them appropriately.</p><p>• Perform general administrative office tasks to support daily operations.</p><p>• Accurately handle data entry to maintain and update records.</p><p>• Collaborate with team members to ensure effective workflow and communication.</p><p>• Handle multiple tasks simultaneously while maintaining attention to detail.</p>
<p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Greater Philadelphia Region. In this contract role, you will play a key part in ensuring smooth daily operations by managing receptionist tasks and handling various administrative responsibilities. This Administrative Assistant position suits someone who excels in a dynamic setting and communicates effectively.</p><p><br></p><p>What you get to do every single day:</p><p>• Greet visitors and provide a welcoming environment at the front desk.</p><p>• Answer incoming calls promptly, ensuring clear communication and proper routing.</p><p>• Manage a multi-line phone system effectively to support organizational needs.</p><p>• Maintain and organize office records, files, and documentation.</p><p>• Assist with scheduling appointments and coordinating meetings.</p><p>• Handle correspondence and respond to inquiries in a timely manner.</p><p>• Support team members with administrative tasks and special projects.</p><p>• Ensure office supplies are well-stocked and reordered as needed.</p><p>• Uphold confidentiality in all interactions.</p>
<p>We are looking for a highly organized Administrative Assistant to join our team located in the Greater Philadelphia Region. In this long-term contract position, you will play a pivotal role in supporting nutritional and administrative operations by maintaining accurate records and ensuring smooth program coordination. This opportunity is ideal for an Administrative Assistant who thrives in detail-oriented tasks and enjoys contributing to educational initiatives.</p><p><br></p><p>What you get to do every single day:</p><p>• Maintain and update a comprehensive master document to track materials, and weekly programming schedules. </p><p>• Prepare, copy, and organize related materials for weekly programs.</p><p>• Answer and manage inbound calls, providing attentive and courteous assistance.</p><p>• Perform general administrative tasks, including data entry and office organization.</p><p>• Collaborate with team members to ensure all documentation is completed with precision and timeliness.</p><p>• Utilize Google Suite and spreadsheets to organize and manage program data effectively.</p><p>• Support receptionist duties such as greeting visitors and responding to inquiries.</p><p>• Handle repetitive documentation tasks with accuracy and attention to detail.</p>
<p>Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed.</p><p><br></p><p>How you will make an impact:</p><p>· Create and maintain credit history records</p><p>· Set up new client accounts</p><p>· Document daily collection activity</p><p>· Complete collection effort calls</p><p>· Reviewing and approving credit holds</p><p>· Generate legal collections documents</p><p>· Spreadsheet Maintenance</p><p>· Perform payment reconciliations</p><p>· Assist customer service department</p><p>· Develop and schedule payment plans</p>
<p>Our client is looking for a dedicated Patient Care Coordinator to join a dynamic team in Trevose, Pennsylvania. In this contract position, you will play a pivotal role in ensuring patients receive exceptional home health care services. This opportunity offers flexibility and the chance to make a meaningful impact on patients' lives.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate patient care by collaborating with field staff, healthcare providers, and external organizations.</p><p>• Conduct training sessions and orientations for new caregivers to ensure readiness and compliance.</p><p>• Monitor and enforce caregiver clock-in and clock-out procedures to maintain accurate records.</p><p>• Request necessary authorizations and prepare care plans to support patient needs.</p><p>• Visit patients in their homes as required for effective care management and assessment.</p><p>• Build strong relationships with service coordinators to enhance service delivery.</p><p>• Develop and maintain patient schedules, assigning caregivers promptly and efficiently.</p><p>• Work to improve patient satisfaction and caregiver retention through effective communication and support.</p><p>• Address patient concerns and provide assistance to ensure a high level of care.</p><p>• Ensure all administrative tasks related to patient medical records are completed accurately.</p>
<p><strong>Overview:</strong></p><p> Our client is seeking an <strong>Accounting Administrator</strong> to join their growing team. This role will work cross-functionally with accounting, project management, and operations teams to support day-to-day accounting functions and ensure accuracy across financial processes. This is a great opportunity for someone who enjoys a mix of administrative accounting support and hands-on financial work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounting Operations (Primary Focus):</strong></p><ul><li>Serve as a point of contact for employee and vendor accounting inquiries</li><li>Process vendor registrations, credit applications, and maintain compliance documentation (W9s, ACH, etc.)</li><li>Manage and track timesheets and expense reports, including weekly follow-ups</li><li>Review employee expenses for accuracy and policy compliance</li><li>Import and reconcile credit card transactions</li><li>Maintain employee data (PTO balances, direct deposit, etc.)</li><li>Train new hires on timesheet and expense reporting processes</li><li>Track AR/AP-related items including expected payment timelines</li><li>Support vendor setup, including banking verification</li><li>Assist with internal reporting and administrative accounting tasks</li></ul><p><strong>General Accounting:</strong></p><ul><li>Review and post daily cash activity</li><li>Assist with expense postings and reconciliations</li><li>Support financial reporting and audit preparation</li><li>Perform data entry across accounting systems</li></ul><p><strong>Budgeting & Forecasting:</strong></p><ul><li>Assist with budgeting and forecasting activities</li></ul><p><br></p>
<p>We are looking for a detail-oriented Human Resources Administrator (Leave of Absence Administrator) to join our team in Voorhees, New Jersey. This long-term contract position offers an excellent opportunity to contribute to a dynamic and fast-paced HR department. The ideal candidate will have experience in compliance, legal correspondence, and worker’s compensation, along with the ability to manage high-volume HR operations independently while knowing when to seek guidance.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage the administration of all employee leaves of absence, including FMLA, ADA, parental, medical, and other statutory or company-sponsored leaves</li><li>Serve as the primary contact for employees and managers regarding leave processes, eligibility, documentation, and compliance</li><li>Maintain accurate records and documentation while ensuring strict confidentiality of sensitive information</li><li>Ensure compliance with federal, state, and local leave regulations and company policies</li><li>Partner with payroll to ensure accurate compensation and benefits administration during employee leaves</li><li>Provide administrative HR support, including new employees onboarding, personnel file maintenance, HRIS data entry, and general employee inquiries</li><li>Assist in benefits administration and open enrollment activities</li><li>Support HR team with reporting, audits, and special projects as needed</li><li>Contribute to cross-functional HR process improvements and digital documentation initiatives</li></ul>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
We are looking for an experienced and driven AI Coordinator to join our team in Philadelphia, Pennsylvania. As part of a leading real estate investment company, you will be instrumental in integrating AI technologies across our organization, ensuring their optimal use while addressing ethical considerations. This is a long-term contract position offering the opportunity to make a significant impact on our workflows and processes.<br><br>Responsibilities:<br>• Implement AI solutions across various departments to improve efficiency and performance.<br>• Collaborate with team members to identify opportunities for AI integration and enhancement.<br>• Design and lead workshops to educate staff on effective AI applications.<br>• Evaluate the effectiveness of AI systems and recommend improvements based on findings.<br>• Conduct experiments to compare different AI strategies and approaches.<br>• Address and resolve technical issues related to AI systems.<br>• Develop and enforce policies to ensure secure and ethical use of AI technologies.<br>• Safeguard proprietary data and ensure compliance with privacy guidelines.<br>• Assist in creating guidelines for unbiased, accurate, and efficient use of AI tools.
<p>Salary is 65,000 - 70,000.</p><p><br></p><p>Benefits include health, dental, and vision insurance, 401k, and PTO.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize sales orders for customer approval and signatures.</p><p>• Coordinate with sales representatives to verify order accuracy and ensure timely processing.</p><p>• Communicate regularly with the Purchasing Manager and Dispatcher to align material needs and delivery schedules.</p><p>• Provide daily updates to customers regarding order status and delivery timelines.</p><p>• Address customer inquiries promptly and offer effective solutions to resolve issues.</p><p>• Assist in completing credit applications and review sales orders for compliance.</p><p>• Maintain accurate customer records and oversee the invoicing process.</p><p>• Collaborate with team members to support departmental goals and foster a positive working environment.</p><p>• Adapt to changes in workflows and procedures to optimize efficiency.</p><p>• Take initiative to manage responsibilities independently while adhering to company policies.</p>
<p>Robert Half is assisting a local HR team to identify a proactive <strong>HR Coordinator</strong> who will support recruiting, onboarding, HRIS updates, and day‑to‑day employee support. Ideal for a candidate seeking broad HR exposure in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Post jobs, schedule interviews, coordinate candidate communications.</li><li>Facilitate pre‑employment steps: background checks, references, new‑hire paperwork.</li><li>Prepare onboarding materials; coordinate orientation schedules and I‑9/E‑Verify.</li><li>Maintain employee records and HRIS data accuracy (status changes, benefits, PTO).</li><li>Support benefits administration cycles and open enrollment logistics.</li><li>Assist with HR compliance documentation and reporting.</li><li>Respond to employee inquiries with professionalism and confidentiality.</li></ul>