68 results for Administrative Assistant in Hamilton, NJ

Sr. Administrative Assistant Are you a seasoned administrative professional looking to take on an exciting and impactful role? Robert Half is seeking a highly organized, detail-oriented Senior Administrative Assistant to join a local and growing team. This pivotal position will provide high-level administrative support to leaders, contributing to the success of operations through efficient coordination and execution of tasks. Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail.</li><li>Serve as a liaison between departments, external partners, and executives, ensuring effective communication and collaboration.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li><li>Assist in preparing materials for organizational initiatives, such as ESG (Environmental Social Governance) reports or EPI (Enterprise Project Intake) documentation, as needed.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. What you get to do every single day: • Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols• Utilize Microsoft Excel for daily data management and organization of key data points• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team in the construction industry, based in Malvern, Pennsylvania. This role offers a long-term contract employment opportunity, where you will be expected to manage customer interactions, maintain accurate records, and handle a wide range of administrative tasks. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service at all times. • Manage data entry tasks with high precision and efficiency. • Engage in email correspondence, ensuring prompt and detail-oriented responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks. • Schedule appointments, ensuring smooth coordination and minimal scheduling conflicts. • Maintain accurate tracking logs and customer records. • Process insurance and workers' compensation documents as required. • Monitor customer accounts and take necessary action as needed. • Resolve customer inquiries in a timely and effective manner. • Assist in various ad-hoc administrative tasks as required.

Site Administrative Assistant We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Handle incoming calls and emails, promptly addressing and resolving inquiries • Perform data entry tasks and maintain the accuracy of our database • Manage office supplies by keeping track of inventory and placing necessary orders • Facilitate communication with vendors and other third parties • Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment • Distribute correspondence related to certifications and seminars to employees • Maintain a systematic filing system for invoices and other paperwork • Manage and organize documents efficiently • Handle confidential information with utmost discretion • Take on additional tasks and projects related to administrative support as needed. Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.

Executive Administrative Assistant Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management

Medical Administrative Assistant Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul>

Administrative Assistant Robert Half has partnered with a dynamic organization in search of a proactive and organized Administrative Assistant. If you thrive in a fast-paced environment, have exceptional organizational skills, and enjoy being at the heart of a team’s success, this could be the perfect role for you! Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Draft, edit, and proofread correspondence, reports, and presentations with accuracy and professionalism.</li><li>Handle incoming calls, emails, and inquiries, ensuring prompt responses and appropriate follow-ups.</li><li>Organize and maintain filing systems, office supplies, and records, both digital and physical.</li><li>Assist in planning company events, meetings, and travel arrangements as needed.</li><li>Support cross-functional teams with administrative tasks related to project management.</li><li>Address ad hoc administrative tasks to ensure smooth daily operations.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Administrative Assistant & HR Support We are seeking an Executive Administrative Assistant & HR Support to join our client's team in the Princeton, New Jersey area. This role is primarily focused on supporting the President within the Wholesale Distribution industry, with a smaller component dedicated to assisting with HR functions. Responsibilities:• Provide comprehensive administrative support to the President, ensuring efficient day-to-day operations.• Handle multiple projects concurrently, demonstrating the ability to manage time effectively in a fast-paced environment.• Attend senior team meetings, taking notes and following up with team members to ensure continuity and progress.• Oversee contracts and work closely with the corporate legal department.• Utilize technology to maintain accurate records and process applications.• Support HR tasks as needed, contributing to overall team efficiency.• Act as a point of contact for both internal and external stakeholders, resolving inquiries and providing necessary information.• Take charge of special projects assigned by the President, demonstrating initiative and problem-solving skills.• Maintain a high level of confidentiality and discretion at all times.

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the healthcare and social assistance industry, located in Brooklyn, New York. As an Administrative Assistant, you will primarily be tasked with handling inbound calls, providing customer service, and managing data entry tasks. Responsibilities: • Addressing inbound calls and providing necessary information to callers • Delivering high-quality customer service and resolving customer inquiries • Undertaking data entry tasks to maintain and update customer records • Conducting email correspondence to communicate with customers and team members • Managing and scheduling appointments via Microsoft Outlook • Utilizing Microsoft Word, Excel, and PowerPoint for administrative tasks • Overseeing inbound and outbound calls to maintain effective communication • Monitoring and managing customer accounts as needed

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Office Assistant Are you organized, proactive, and ready to make a difference in a fast-paced office environment? Robert Half is seeking an efficient and detail-oriented Office Assistant to support day-to-day operations of a growing organization. Join us and become the backbone of our administrative success! Key Responsibilities:<ul><li>Perform general administrative duties, including filing, organizing paperwork, and managing office supplies inventory.</li><li>Answer phone calls, manage incoming and outgoing mail, and greet visitors in a professional and welcoming manner.</li><li>Help manage schedules and calendars, including setting appointments and coordinating meetings.</li><li>Maintain accurate records by inputting and updating data into spreadsheets, databases, or office systems.</li><li>Provide assistance to departments or executives by preparing documents, reports, and presentations as needed.</li><li>Ensure the workspace is clean, organized, and fully stocked with supplies.</li></ul>

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Princeton, New Jersey, United States. The Office Assistant will be fundamental in ensuring smooth day-to-day operations, handling various clerical tasks, and addressing inbound communications. Responsibilities• Manage incoming phone calls, ensuring all communications are addressed appropriately and efficiently• Act as the first point of contact for clients and visitors, providing a warm welcome and directing them as necessary• Maintain an organized filing system for various documents, ensuring all paperwork is up-to-date• Perform general office clerk duties as required to support daily operations• Manage the office calendar, scheduling appointments and meetings as necessary• Ensure office supplies are maintained, placing orders when necessary.

Receptionist/Office Assistant We are offering a short term contract employment opportunity for a Receptionist/Office Assistant in the property management industry located in New York. In this role, you will be the first point of contact for our office, handling various administrative duties in a detail oriented environment. Responsibilities: • Manage incoming phone calls and provide necessary information • Welcome and assist visitors in a detail oriented manner • Sort and distribute incoming mail and packages • Schedule appointments and coordinate meetings • Address and resolve tenant inquiries and issues efficiently • Maintain and organize office supplies • Assist in the preparation and maintenance of records, correspondence, and files • Utilize Microsoft Office tools to perform administrative tasks • Perform other duties as assigned to ensure smooth office operations.

Executive Assistant Are you a proactive, detail-oriented professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to support a senior executive at a dynamic, fast-paced company. This position requires a resourceful and dependable individual who thrives in handling both strategic tasks and routine administrative responsibilities. If you excel at multitasking and enjoy being the backbone of organizational success, this opportunity is for you! Key Responsibilities<ul><li>Serve as the primary point of contact for the executive, managing calendars, meetings, and travel arrangements with precision and foresight.</li><li>Plan and coordinate internal and external meetings, including preparing agendas, materials, and minutes while maintaining a high level of confidentiality.</li><li>Organize and prioritize incoming communication (emails, calls, and correspondence) and respond or delegate as needed.</li><li>Collaborate with other team members and departments to ensure executive initiatives and deliverables are met on schedule.</li><li>Manage special projects, conduct research, and prepare reports or presentations to support executive decision-making.</li><li>Liaise with clients, stakeholders, and vendors on behalf of the executive, fostering strong working relationships.</li><li>Handle sensitive and confidential information with the utmost professionalism and discretion.</li><li>Provide general administrative support, including expense reporting, document management, and office organization.</li></ul>

Administrative Assistant 1 Job Description: Administrative Assistant Location: 19154 Zip Code Area Employment Type: Temporary to Hire Opportunity A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment. Key Responsibilities: Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks. Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials. File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft responses to routine inquiries and correspondence as needed. Required Skills: Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders. Strong organizational and multitasking abilities to handle varied tasks efficiently. Customer service and interpersonal skills to foster productive office relationships. Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Education and Experience: Education: High school diploma or GED required. Experience: 0–2 years of relevant administrative experience. This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you!