<p><strong>Job Overview:</strong></p><p>We are looking for a highly organized and detail-oriented <strong>Administrative Dispatcher</strong> to join our team. The ideal candidate will coordinate service requests, manage office operations, and support team members across various departments while maintaining professionalism and confidentiality. In this role, you will play a critical part in ensuring smooth and efficient operations by leveraging strong communication skills, technical proficiency, and a collaborative spirit.</p><p><strong>Key Responsibilities:</strong></p><p>As an Administrative Dispatcher, you will:</p><ol><li>Respond promptly to service requests received via phone, email, or dispatch software while ensuring accurate information exchange.</li><li>Screen and forward calls effectively, take detailed messages, and provide relevant information as needed.</li><li>Greet visitors professionally, determine the nature and purpose of their visit, and direct them appropriately.</li><li>Coordinate service and project documentation, including purchase orders, general information, and communication with customers and vendors.</li><li>Facilitate field employee onboarding, training coordination, tool management, and vehicle requests.</li><li>Support implementation and scheduling related to field technology tools and requests.</li><li>Manage schedules for preventative maintenance work and ensure timely updates for existing customers.</li><li>Handle mail collection and distribute correspondence to relevant personnel.</li><li>Prepare and process work orders, reports, and administrative documentation with accuracy.</li><li>Create purchase orders, log material receipts, and assist in maintaining job and quote logs.</li><li>Collaborate with team members to address issues, obstacles, and necessary updates efficiently.</li><li>Maintain electronic files and documentation in alignment with company policy and ensure accuracy.</li><li>Organize office operations by overseeing payroll, supply requisition reviews, vendor invoice approvals, and other administrative tasks.</li><li>Confirm that all service or project documents are collected and filed electronically for project file integrity.</li><li>Maintain confidentiality and protect the organization’s values by securing sensitive information.</li><li>Provide backup support to the Project Administrator and Dispatch Coordinator when needed.</li><li>Assist with special projects and other duties as assigned.</li></ol><p><strong>Tools & Technology:</strong></p><p>A successful Administrative Dispatcher should have proficiency in:</p><ul><li>Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and reporting.</li><li>Accounting software for invoicing and payroll management tasks.</li><li>Computer systems and phone systems to facilitate communication and coordination tasks.</li></ul><p><br></p><p><br></p>
We are looking for a motivated HR Generalist to join our steel manufacturing team in Grand Rapids, Michigan. In this role, you will play a vital part in managing recruitment, employee relations, and HR operations while contributing to a positive workplace culture. This position offers an excellent opportunity to develop your expertise and make a meaningful impact within a dynamic environment.<br><br>Responsibilities:<br>• Oversee full-cycle recruitment processes, including candidate sourcing, interviews, and onboarding.<br>• Maintain and update applicant tracking systems to ensure compliance and enhance the candidate experience.<br>• Address employee concerns and provide guidance on workplace issues in collaboration with managers.<br>• Manage HR operations such as record-keeping, data management, and ensuring compliance with labor laws.<br>• Maintain accurate employee files and documentation to support audits and other HR needs.<br>• Implement company policies and deliver training to staff on HR procedures and best practices.<br>• Assist employees with benefit enrollment and resolve inquiries related to benefits administration.<br>• Coordinate with third-party vendors to ensure accurate payroll and benefits processing.<br>• Contribute to HR projects focused on engagement, diversity, retention, and organizational improvements.<br>• Support HR leadership in executing strategic initiatives and fostering a collaborative work environment.
We are looking for a dedicated Sr. Consultant to join our team on a contract basis in Grand Rapids, Michigan. This position requires expertise in Oracle EBS configurations and printer setup, particularly with Zebra label printers, to address and resolve printing issues effectively. The ideal candidate will also provide ongoing support to ensure smooth operations and prevent future disruptions.<br><br>Responsibilities:<br>• Configure and establish connections between Oracle EBS and Zebra printers to ensure seamless label printing functionality.<br>• Diagnose and resolve issues with print jobs not being executed by Zebra printers, including troubleshooting Windows printing screens.<br>• Collaborate with stakeholders to develop long-term solutions and strategies for maintaining printer and system functionality.<br>• Conduct quarterly reviews to assess and implement necessary updates or changes to prevent recurring issues.<br>• Utilize expertise in ERP systems, label printers, and IT configurations to optimize workflows.<br>• Document and communicate technical solutions and resolutions clearly to relevant teams.<br>• Provide guidance on best practices for integrating printers with enterprise systems.<br>• Work with tools like Atlassian Jira and other technologies to track issues and resolutions.<br>• Ensure compliance with organizational standards for auditing and accounting processes related to IT configurations.
We are looking for a skilled Attorney to join a dynamic and growing law firm in Grand Rapids, Michigan. This role is ideal for professionals with a background in insurance defense, coverage, or commercial litigation, who are seeking a collaborative environment and opportunities for career advancement. The firm prides itself on fostering a balanced work-life culture and providing a clear pathway to partnership.<br><br>Responsibilities:<br>• Represent clients in insurance defense, coverage matters, and commercial litigation cases.<br>• Draft and review legal briefs, motions, and other court documents with precision and attention to detail.<br>• Handle all aspects of civil litigation, including client consultations, case strategy development, and courtroom representation.<br>• Manage claims administration processes and provide legal advice to clients regarding their options.<br>• Respond to complaints and disputes effectively, ensuring timely resolution and client satisfaction.<br>• Utilize case and document management software to organize and track case progress efficiently.<br>• Conduct thorough legal research to support case strategies and arguments.<br>• Collaborate with colleagues to ensure high-quality legal services and maintain a collegial work environment.<br>• Develop business opportunities and maintain positive client relationships to contribute to the firm's growth.<br>• Stay updated on relevant legal developments and industry trends to provide informed counsel.
We are looking for a skilled and detail-oriented Accounts Payable Clerk to join our team on a contract basis in Grand Rapids, Michigan. In this part-time role, you will play a key part in ensuring accurate and timely processing of financial transactions, including invoice management and vendor communication. This position is ideal for candidates seeking flexibility and the opportunity to work in a dynamic environment.<br><br>Responsibilities:<br>• Process and accurately record invoices in QuickBooks Online, ensuring proper coding and documentation.<br>• Communicate with vendors to address discrepancies, answer inquiries, and confirm payment schedules.<br>• Assist in preparing, scheduling, and submitting payments for approval.<br>• Maintain well-organized records of invoices, approvals, and payment documentation.<br>• Generate Accounts Payable aging and expenditure reports as needed.<br>• Ensure compliance with company policies and financial procedures.<br>• Collaborate with team members to resolve accounting issues promptly.
<p>We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Participate in a client-focused team, demonstrating professionalism and excellent communication skills.</p><p>• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.</p><p>• Maintain accurate and organized client and general files, both electronically and physically.</p><p>• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.</p><p>• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.</p><p>• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.</p><p>• Assist with overflow legal assistant work or absence coverage as needed.</p><p>• Attend staff meetings, training sessions, and other required employee meetings.</p><p>• Handle general office duties such as copying, typing, scanning, and faxing.</p><p>• Maintain confidentiality in all firm and client matters.</p>
<p>A well-established West Michigan manufacturing company is seeking a detail-oriented and service-minded Accountant to join its Finance Team. This opportunity is ideal for someone who takes pride in delivering high-quality work and thrives in a collaborative, fast-paced environment.</p><p><br></p><p>For more information or immediate inquiries, please contact Katie Ruger at 616-600-8734!</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle both accounts payable and accounts receivable functions efficiently and independently.</li><li>Process daily invoicing and payment collection, and follow up on past-due accounts.</li><li>Generate monthly pricing pages and support the sales team with costing inquiries.</li><li>Create and maintain accurate daily, weekly, and monthly reports using Excel.</li><li>Build strong relationships with internal team members and external partners.</li><li>Match receivers with invoices and accurately enter them into the accounting system.</li><li>Ensure timely vendor payments to take advantage of discounts and uphold strong credit standing.</li><li>Accurately process weekly payroll and associated reporting.</li><li>Prepare for annual audits, including 401(k) and workers’ compensation.</li><li>Compile monthly commission reports, reconcile accounts, calculate monthly use tax, and manage petty cash.</li><li>Generate annual 1099 forms.</li><li>Quickly learn and navigate internal accounting software systems.</li><li>Follow corporate credit policies and procedures.</li><li>Provide support to the broader Finance Team in achieving organizational goals and deadlines.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bachelor’s degree in Accounting or a related field.</li><li>A minimum of 5 years of relevant work experience is preferred.</li><li>Strong organizational, analytical, and problem-solving abilities.</li><li>Excellent communication skills with the ability to engage across all levels of the organization and with external stakeholders.</li><li>Proficiency in Excel is essential.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Staff Accountant to join our healthcare-focused team in Kalamazoo, Michigan. In this role, you will oversee key financial processes, maintain accurate records, and contribute to the organization's compliance with accounting standards and regulations. This position offers a dynamic environment where attention to detail and teamwork are essential to success.<br><br>Responsibilities:<br>• Maintain accuracy in the general ledger and ensure proper balance sheet account reconciliation.<br>• Prepare and post journal entries for monthly business activities, ensuring all entries are supported by appropriate documentation.<br>• Process incoming payments through various methods, including checks, credit cards, and organizational platforms.<br>• Assist with daily cash management and forecasting activities to optimize financial operations.<br>• Manage the organization's commercial card program, including card issuance, limit adjustments, and terminations.<br>• Record and reconcile transactions using specialized software, such as Representative Payee Manager.<br>• Provide backup support for payroll, accounts receivable, and accounts payable functions as needed.<br>• Conduct internal audits of departmental processes and procedures to ensure compliance and efficiency.<br>• Uphold organizational values of diversity, inclusiveness, and anti-racism, contributing to the commitment of being an anti-racist organization.<br>• Safeguard the confidentiality of sensitive information, data, and reports within the Finance Department.
We are looking for an Accounts Payable Specialist to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will play a key part in ensuring the accurate and timely processing of vendor payments while maintaining strong financial controls. This position is ideal for someone who thrives in a fast-paced environment and is passionate about delivering high-quality results.<br><br>Responsibilities:<br>• Process and code incoming invoices, ensuring accurate alignment with purchase orders and delivery receipts.<br>• Coordinate weekly payment runs, including transfers and check issuance, to meet vendor payment terms.<br>• Investigate and resolve invoice discrepancies through reconciliation and collaboration with vendors.<br>• Work closely with internal teams to ensure proper expense allocation across multiple properties.<br>• Support month-end closing activities by assisting with account reconciliations and financial reporting.<br>• Maintain and update vendor records to ensure compliance with company policies.<br>• Contribute to auditing processes by providing documentation and addressing inquiries.<br>• Utilize accounting software to streamline accounts payable functions and enhance efficiency.<br>• Monitor financial transactions to ensure adherence to policies and procedures.
We are looking for an experienced Audit Manager to join our team in Grand Rapids, Michigan. This role involves overseeing client engagements, providing expert consultation on complex accounting matters, and mentoring team members to support their growth and development. If you have a passion for delivering high-quality assurance services and fostering meaningful client relationships, we want to hear from you.<br><br>Responsibilities:<br>• Manage all phases of client engagements, including planning, scheduling, fieldwork, and communication with clients.<br>• Supervise and mentor staff, providing guidance, training, and performance evaluations.<br>• Conduct detailed reviews of team members' work and ensure proper documentation for each engagement.<br>• Research and resolve intricate accounting issues to provide accurate and reliable solutions.<br>• Collaborate with senior leadership and partners to align engagement strategies with client needs.<br>• Ensure compliance with internal controls, industry standards, and U.S. GAAP regulations.<br>• Assist clients with financial statement preparation and offer insights on improving their accounting processes.<br>• Maintain and strengthen client relationships by addressing their concerns and providing proactive advice.<br>• Monitor project budgets and timelines to ensure efficient delivery of services.
We are looking for a skilled Financial Analyst/Manager to join our team in Grand Rapids, Michigan. This role is ideal for a detail-oriented individual with a strong background in financial analysis and management, who can contribute to key business decisions through accurate reporting and insightful analysis. As a vital member of our team, you will oversee critical financial processes, ensuring efficiency and compliance.<br><br>Responsibilities:<br>• Perform detailed cost analysis to identify trends and provide recommendations for cost-saving opportunities.<br>• Conduct inventory analysis to ensure accurate reporting and optimize inventory management.<br>• Lead month-end close activities, ensuring all financial transactions are accurately recorded and reconciled.<br>• Prepare comprehensive financial statements that comply with regulatory standards and provide clear insights into business performance.<br>• Support internal and external audits by compiling necessary documentation and addressing inquiries.<br>• Develop and deliver ad hoc financial analyses to support strategic decision-making.<br>• Collaborate with cross-functional teams to enhance financial reporting processes and improve overall efficiency.<br>• Monitor key financial metrics and provide actionable insights to stakeholders.<br>• Ensure compliance with accounting principles and corporate policies.<br>• Serve as a resource for financial expertise across departments, providing guidance and support as needed.
<p>We are offering an engaging opportunity for an Attorney with a prominent firm in the Grand Rapids area. The chosen candidate will be involved in various tasks including handling insurance defense litigation, civil litigation, and other related responsibilities. </p><p><br></p><p>Responsibilities:</p><p>• Represent clients in court proceedings focusing on insurance defense litigation and personal injury cases</p><p>• Conduct thorough legal research to support client cases</p><p>• Prepare and draft legal documents, such as pleadings, motions, and briefs </p><p>• Interact with clients to provide legal advice and updates on case progress</p><p>• Collaborate with legal staff to prepare for trials and hearings</p><p>• Analyze probable outcomes of cases using knowledge of legal precedents</p><p>• Engage in negotiations to resolve disputes and avoid court proceedings when possible</p><p>• Develop strategies and arguments in preparation for presentation of cases.</p><p>• Interpret laws, rulings, and regulations for individuals and businesses </p><p>• Conduct settlement negotiations to reach resolutions efficiently and favorably for clients.</p>
We are looking for a Business Development Manager to join our dynamic sales team in Grand Rapids, Michigan. This role is ideal for a motivated individual with a strong background in label sales and a passion for driving business growth. As part of our team, you will have the opportunity to expand market reach, foster client relationships, and contribute to the overall success of our sales operations.<br><br>Responsibilities:<br>• Develop and implement strategic sales plans to achieve revenue targets and business objectives.<br>• Identify and pursue new business opportunities within the label industry.<br>• Build and maintain strong relationships with clients, ensuring their needs are met and expectations exceeded.<br>• Conduct sales calls and presentations to promote product offerings and services.<br>• Collaborate with internal teams to align sales strategies with company goals.<br>• Monitor market trends and competitor activities to identify opportunities for growth.<br>• Provide accurate sales forecasts and reports to management.<br>• Participate in trade shows, networking events, and industry forums to enhance brand visibility.<br>• Ensure compliance with company policies and procedures in all sales activities.
We are looking for an experienced Accounts Receivable (AR) Specialist to join our team in Grand Haven, Michigan. In this role, you will oversee essential financial processes, including invoicing, collections, and account reconciliations, ensuring the smooth financial operation of projects within the construction industry. This position requires strong analytical skills, attention to detail, and the ability to collaborate effectively with internal teams and external stakeholders.<br><br>Responsibilities:<br>• Create and distribute accurate invoices to builders, suppliers, and subcontractors in alignment with project timelines.<br>• Manage the collections process by following up on outstanding balances and ensuring timely payments.<br>• Reconcile accounts receivable to maintain accuracy between ledgers and received payments.<br>• Generate detailed accounts receivable aging reports and provide updates to management on payment statuses.<br>• Identify and implement improvements in the accounts receivable process to enhance efficiency.<br>• Ensure compliance with industry regulations and company policies in all invoicing and collections activities.<br>• Collaborate with construction teams, suppliers, and project managers to align financial processes with project requirements.
We are looking for a skilled Part Time Project Tax Coordinator to join our team in Battle Creek, Michigan. This contract position is ideal for someone with advanced tax preparation expertise and a passion for supporting non-profit initiatives. The role involves training volunteers, addressing complex tax-related inquiries, and overseeing various tax compliance tasks.<br><br>Responsibilities:<br>• Conduct advanced-level tax training sessions for volunteers and staff, ensuring they are equipped with the necessary knowledge and skills.<br>• Process individual tax returns, including complex filings, and ensure compliance with relevant regulations.<br>• Provide guidance and support to site coordinators and volunteers, addressing tax-related questions and challenges.<br>• Assist with past-due tax filings and ensure accurate documentation.<br>• Train new volunteers on basic tax concepts and preparation processes.<br>• Offer consulting on tax compliance procedures and provide recommendations for process improvements.<br>• Collaborate on additional tax-related projects as assigned, contributing to the organization’s overall goals.
We are looking for a detail-oriented Payroll Specialist to join our team in Lansing, Michigan. In this Contract position, you will play a crucial role in managing payroll operations, ensuring compliance with regulations, and assisting with employee benefits administration. This role offers an opportunity to work in the dynamic construction industry while supporting a workforce of approximately 65 employees.<br><br>Responsibilities:<br>• Process weekly payroll efficiently and accurately, adhering to a schedule of approximately 2.5 days.<br>• Ensure compliance with prevailing wage regulations and tax reporting requirements.<br>• Handle garnishments and benefits administration, including 401k and insurance coordination.<br>• Input and manage payroll data using accounting software systems such as ADP Workforce Now, Ceridian, and Deltek.<br>• Generate and distribute W-2 forms and other necessary payroll documentation.<br>• Prepare weekly payroll reports for management review.<br>• Assist with accounts payable tasks as needed.<br>• Support hiring processes and employee onboarding procedures.<br>• Maintain accurate records and ensure adherence to compliance standards.
We are looking for an experienced Senior Analyst in IS Business Intelligence to join our team on a long-term contract basis. This role is based in Portage, Michigan, and focuses on the design, implementation, and support of enterprise-wide business intelligence systems to drive informed decision-making across the organization. The ideal candidate will leverage technical expertise and analytical skills to solve complex problems, optimize processes, and deliver innovative solutions in the medical devices industry.<br><br>Responsibilities:<br>• Lead the design, development, and maintenance of enterprise-wide business intelligence applications and architecture.<br>• Collaborate with senior management across business and IT teams to identify, prioritize, and implement data and information solutions.<br>• Solve intricate technical challenges and optimize the performance of business intelligence tools by defining and indexing valuable data.<br>• Develop testing methodologies and criteria to ensure the accuracy and reliability of business intelligence systems.<br>• Create and deliver training programs to empower users to maximize the capabilities of business intelligence tools for decision-making.<br>• Establish and implement standards, policies, and procedures for the structure and attributes of business intelligence systems.<br>• Define and monitor metrics to measure the quality and integrity of data and information.<br>• Research emerging technologies and develop business cases to support innovative business intelligence solutions.<br>• Work independently to analyze and apply expertise in solving business challenges.<br>• Utilize tools such as Power BI, SQL, Python, and cloud technologies to enhance business intelligence capabilities.
<p>We are seeking a highly organized and detail-oriented <strong>Legal Secretary</strong> for a prominent law firm in the Lansing area. This position provides comprehensive administrative and legal support to a team of attorneys specializing in <strong>corporate law and litigation</strong>. The ideal candidate will have a strong understanding of legal procedures, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong></p><ul><li>Prepare, revise, and format legal documents including correspondence, contracts, pleadings, discovery, and corporate filings.</li><li>Maintain attorneys’ calendars, schedule appointments, court dates, and meetings.</li><li>Coordinate travel arrangements and prepare expense reports.</li><li>Screen and direct incoming calls, emails, and other communications.</li><li>Open and maintain client files both electronically and in hard copy.</li><li>Perform data entry, filing, scanning, and general office tasks.</li><li>File legal documents with courts via electronic filing systems (e-filing) in compliance with state and federal court rules.</li><li>Track litigation deadlines including hearings, discovery, and filing dates.</li><li>Prepare and organize exhibits, trial binders, and other court documents.</li><li>Coordinate with court personnel, opposing counsel, and clients regarding litigation matters.</li><li>Assist with the preparation and filing of corporate documents such as articles of incorporation, bylaws, board minutes, and resolutions.</li><li>Maintain corporate records and track key compliance dates.</li><li>Support transactional work such as due diligence and document organization for mergers, acquisitions, and other corporate transactions.</li></ul><p><br></p>
We are looking for a skilled PowerBI Dashboard Developer to join our team on a contract basis. In this role, you will design and implement data dashboards that enhance visibility and tracking for various business functions. This position is based in Grand Rapids, Michigan, and offers an exciting opportunity to collaborate on creating impactful reporting tools.<br><br>Responsibilities:<br>• Design and develop interactive dashboards using PowerBI to consolidate data for improved visibility and tracking.<br>• Integrate data from multiple sources, including Excel, Salesforce, Pardot, and a data warehouse, ensuring seamless access for end users.<br>• Create a customer-focused dashboard that provides insights into regional data points and segmentation breakdowns.<br>• Develop a marketing and operations dashboard to analyze marketing efforts and outcomes effectively.<br>• Collaborate with internal teams to scope out project requirements and provide recommendations for dashboard optimization.<br>• Document the design and development process, including blueprints, to ensure long-term maintenance and usability.<br>• Work with the internal data warehouse team to access and integrate required data.<br>• Utilize tools and technologies such as Confluence, Docker, and Bootstrap to enhance dashboard functionality.<br>• Ensure dashboards are visually appealing and easy to navigate using charts, graphs, and other interactive elements.<br>• Communicate effectively with stakeholders to gather feedback and make necessary adjustments to dashboard designs.
