We are looking for a skilled Accounts Payable Clerk to join our team on a contract basis in Monterey, California. This one-month assignment offers the opportunity to contribute to the efficient operation of a manufacturing facility's accounting department during a busy period. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Accurately review, code, and process a large volume of vendor invoices and expense reports.<br>• Ensure all payments are processed promptly and maintain thorough records within the accounting system.<br>• Communicate professionally with vendors to address inquiries regarding payments and account statuses.<br>• Provide support during month-end closing processes to ensure accurate financial reporting.<br>• Organize and maintain accounts payable documents to meet audit and compliance standards.<br>• Perform general accounting and administrative tasks as needed to support the department.<br>• Collaborate with team members to manage priorities and maintain workflow efficiency during peak times.
We are looking for a dedicated Accounts Receivable Clerk to join our team in Watsonville, California. This long-term contract position offers an exciting opportunity to contribute to a dynamic manufacturing environment while ensuring accurate financial operations. The ideal candidate will have strong expertise in accounts receivable processes, collections, and financial reconciliation, with a proactive approach to problem-solving and collaboration.<br><br>Responsibilities:<br>• Manage daily accounts receivable tasks, including invoicing for fruit, plants, and packaging.<br>• Post daily bank transactions and ensure accuracy in financial records.<br>• Investigate and initiate claims for payment discrepancies using Salesforce.<br>• Collaborate with the team to support month-end closing activities by reconciling balances and analyzing relevant data.<br>• Participate in improvement initiatives, such as Oracle system implementation, to enhance operational efficiency.<br>• Build and maintain positive relationships with customers and internal departments to facilitate smooth financial operations.<br>• Implement company policies and procedures to reconcile and collect overdue invoices, minimizing account receivable discrepancies.<br>• Communicate with third-party customers to obtain and exchange documentation necessary for collections.<br>• Identify the root causes of delinquencies, address issues, and escalate problems when needed.<br>• Prepare journal entries for invoice adjustments and provide documentation support during audits.
We are looking for an experienced Administrative Assistant to join our team in Salinas, California. This contract-to-permanent position offers an excellent opportunity to showcase your organizational skills and ability to manage administrative tasks in a dynamic environment. The ideal candidate will have a strong background in providing advanced secretarial support, coordinating procedures, and maintaining efficient office operations.<br><br>Responsibilities:<br>• Provide high-level secretarial support, including document preparation, record keeping, and database management.<br>• Assist the Director with departmental responsibilities and administrative matters.<br>• Coordinate and oversee procedural functions within assigned programs.<br>• Respond to inquiries and provide relevant information to other departments and the public.<br>• Prepare agendas, transcribe meeting minutes, and distribute reports as required.<br>• Operate and troubleshoot standard office equipment, including computers, scanners, and copiers.<br>• Manage calendars, schedule appointments, and arrange meetings and travel plans.<br>• Compile and post statistical data while preparing detailed reports and summaries.<br>• Maintain department files and records, including budgets and accounting systems.<br>• Process payroll reports, monitor budgets, and handle purchase requisitions and invoice payments.
We are looking for a dedicated Accounts Payable Specialist to join our team on a contract basis in Salinas, California. This position involves managing high-volume invoice processing and ensuring accurate payments within a fast-paced agricultural environment. Ideal candidates will bring prior accounts payable experience, adaptability to new systems, and a commitment to maintaining organized financial records.<br><br>Responsibilities:<br>• Process and manage large volumes of invoices, including matching, batching, and coding for timely payment.<br>• Ensure accurate payments to vendors and trucking companies while adhering to company policies.<br>• Utilize Microsoft Dynamics 365 (D365) Finance system efficiently for accounts payable tasks.<br>• Collaborate with internal teams to resolve discrepancies and support smooth workflow operations.<br>• Maintain detailed and organized financial records to support audits and compliance.<br>• Assist with reconciling accounts and identifying any payment issues.<br>• Communicate effectively with vendors and internal departments to address inquiries.<br>• Follow established processes to ensure the accuracy of financial transactions.<br>• Support additional accounting tasks as needed within the department.
We are looking for an experienced Accounts Receivable Specialist to join our team in Salinas, California. In this role, you will manage invoicing, collections, and payment processes for clients within the agriculture industry, ensuring accuracy and efficiency. This is a long-term contract position offering the opportunity to collaborate with industry leaders and contribute to the financial success of agricultural businesses.<br><br>Responsibilities:<br>• Prepare and process accurate invoices for agricultural products and services.<br>• Monitor and manage customer accounts, ensuring timely collection of outstanding payments.<br>• Maintain detailed records of receivables, payments, and collection activities.<br>• Communicate effectively with clients, distributors, and partners regarding invoice statuses and payment terms.<br>• Investigate and resolve discrepancies in billing or payment transactions promptly.<br>• Assist in month-end and year-end financial closing procedures.<br>• Generate and present accounts receivable aging reports to management.<br>• Ensure compliance with industry regulations, company policies, and client contracts.<br>• Collaborate with internal teams to address billing issues and improve cash flow processes.<br>• Support internal and external audits by providing necessary documentation and reports.
<p>We are looking for a detail-oriented Part Time Accounts Receivable Specialist to join our team on a contract basis in Salinas, California. In this role, you will focus on managing key aspects of accounts receivable, ensuring accurate record-keeping, and supporting financial operations. This is a part-time position requiring consistent scheduling and strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Process daily payment postings with precision and efficiency.</p><p>• Perform reconciliations to ensure accurate financial data and resolve any discrepancies.</p><p>• Investigate and address unapplied cash, ensuring proper allocation and documentation.</p><p>• Prepare and generate daily and weekly reports related to accounts receivable activities.</p><p>• Maintain thorough and accurate AR records and documentation for audit and reporting purposes.</p><p>• Compile aging reports and assist with month-end close procedures.</p><p>• Collaborate with sales and customer service teams to communicate account statuses and address inquiries.</p><p>• Support the Accounting Manager and Sales team with ad hoc tasks and projects.</p><p>• Interact with customers, vendors, and internal teams to ensure smooth financial operations.</p>
<p>We are looking for a detail-oriented and experienced Full Charge Bookkeeper to join our team in Santa Cruz, California. In this role, you will manage and oversee all aspects of accounting operations, ensuring accuracy and compliance with financial standards. This position offers an excellent opportunity to work in a dynamic environment and contribute directly to the organization's financial success.</p><p><br></p><p>Responsibilities:</p><p>• Handle full-cycle bookkeeping processes, including accounts payable (AP), accounts receivable (AR), and payroll.</p><p>• Perform bank reconciliations to ensure financial records are accurate and up-to-date.</p><p>• Prepare and post journal entries to maintain the general ledger.</p><p>• Manage month-end close procedures and generate financial reports.</p><p>• Ensure compliance with regulatory requirements and company policies in all financial operations.</p><p>• Maintain and update accounting systems, including QuickBooks, to support efficient workflows.</p><p>• Analyze financial data to identify discrepancies and resolve issues promptly.</p><p>• Collaborate with other departments to provide accurate financial information and support decision-making.</p><p>• Monitor cash flow and assist in budgeting processes.</p><p>• Implement best practices to improve efficiency and accuracy in bookkeeping operations.</p><p><br></p><p>Posted by Director of Staffing Scott G. Moore (Apply here and connect on LinkedIn also, thanks!)</p>
<p><strong>Position: Accounts Payable Coordinator — Monterey, CA (Contract, 1–3 Months)</strong></p><p><strong>Pay Rate:</strong> $20–$23/hr DOE</p><p><strong>Duration:</strong> 1–3 months</p><p><strong>Job Summary:</strong></p><p>Join a busy finance team as an Accounts Payable Coordinator for a short-term assignment in Monterey. This role will provide key support to the AP team with daily processing, review, and approval of accounts payable bills. Ideal for candidates with a detail-oriented approach, who thrive in a collaborative environment and can quickly adapt to established AP processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the Accounts Payable team with invoice processing and resolution of discrepancies</li><li>Review, verify, and approve AP bills accurately and in a timely manner</li><li>Assist in matching purchase orders, receipts, and invoices</li><li>Communicate with vendors regarding billing questions or payment status</li><li>Maintain organized records of all AP transactions</li><li>Assist with weekly check runs and ensuring adherence to company policies</li><li>Contribute to process improvement and team efficiency initiatives as needed</li></ul>
<p>Colleen McAuliffe with Robert Half is looking for an experienced Senior Accounts Payable Specialist to join our client's team in South San Jose area, California. In this role, you will oversee the full accounts payable cycle, ensuring accuracy, compliance, and efficiency in processing high volumes of invoices and payments. The ideal candidate will have a proactive approach to problem-solving, strong organizational skills, and a commitment to improving processes within the AP function.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of vendor invoices, including 2-way and 3-way match, as well as non-PO invoices, while ensuring proper coding and approval.</p><p>• Manage weekly and monthly payment runs, including electronic transfers, wires, and checks.</p><p>• Review and reconcile vendor statements, addressing discrepancies and resolving issues promptly.</p><p>• Collaborate with the Procurement team to optimize purchasing and payment workflows.</p><p>• Maintain vendor records by updating master data, collecting W-9 forms, and ensuring tax identification compliance.</p><p>• Prepare and submit annual 1099 forms accurately and on time.</p><p>• Assist with month-end closing activities, including AP accruals, reconciliations, and journal entries.</p><p>• Act as the primary escalation point for complex accounts payable issues and vendor concerns.</p><p>• Identify and implement improvements to AP processes, including automation initiatives.</p><p>• Review and process employee expense reports, ensuring adherence to travel and expense policies.</p>
<p>Jackie Meza with Robert Half is looking for a skilled Payroll Administrator to join our team in Los Banos, California. In this role, you will be responsible for ensuring accurate and timely payroll processing for multi-state operations while adhering to compliance regulations. The ideal candidate will possess strong organizational skills and a keen eye for detail to handle payroll for a mid-sized workforce effectively.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for employees across multiple states, ensuring accuracy and compliance with local, state, and federal regulations.</p><p>• Maintain payroll records, including deductions, benefits, and tax withholdings, to ensure proper documentation.</p><p>• Collaborate with HR and accounting teams to address payroll discrepancies and resolve employee inquiries.</p><p>• Utilize Paycom software to efficiently manage payroll data and reporting.</p><p>• Generate detailed payroll reports and provide data analysis to support organizational decision-making.</p><p>• Stay updated on changes to payroll laws and regulations to ensure compliance.</p><p>• Assist in audits related to payroll and employee compensation.</p><p>• Implement improvements to payroll processes to enhance accuracy and efficiency.</p><p>• Manage payroll for a workforce ranging from 101 to 500 employees.</p><p>• Support year-end payroll activities, including preparing W-2 forms and other required documentation.</p>
