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2 results for Administrative Coordinator in Goleta, CA

Administrative Assistant

Buellton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to provide dependable clerical and office support for municipal operations. This Long-term Contract position is ideal for someone who can balance customer service, document coordination, and administrative tasks in a public-sector environment. The role involves supporting departmental workflows, maintaining accurate records, and assisting with official communications and meeting-related activities while handling sensitive information with discretion. Responsibilities: • Provide day-to-day administrative support for city departments and the Office of the City Clerk, ensuring office activities run efficiently. • Prepare, organize, and maintain records, reports, correspondence, and other public-facing documents with a high degree of accuracy. • Respond to incoming calls, assist visitors, and deliver courteous customer service to staff, residents, and external contacts. • Support the coordination of City Council meetings by assembling materials, distributing notices, and helping track related documentation. • Assist with public notification processes and provide administrative support for election-related activities as needed. • Enter, update, and verify information in office systems, spreadsheets, and databases to maintain reliable records. • Manage multiple clerical assignments simultaneously while meeting deadlines in a fast-paced municipal setting. • Handle sensitive and confidential information responsibly while following established administrative procedures.
2026-09-02T00:00:00Z

Accounting/Administrative

Santa Barbara, CA
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an organized Accounting/Administrative specialist to support daily financial and office operations in California. This contract opportunity has the potential to become long term and is ideal for someone who enjoys balancing accounting tasks with administrative coordination in a fast-paced construction environment. The person in this role will help maintain accurate records, assist with reporting, and provide dependable support for billing, payroll documentation, and general office needs. Responsibilities: • Manage incoming invoices and customer billings while helping maintain accurate accounts payable and accounts receivable records. • Update budgets and cost tracking documents to support project oversight and financial visibility. • Prepare and maintain cost-to-complete worksheets, labor status reporting, and other recurring operational summaries. • Assist with payroll-related documentation, including certified payroll records and year-end 1099 support. • Set up new jobs in internal records and organize bid-related files, including digital folders and result tracking materials. • Process credit applications, preliminary notice requests, certificates of insurance, and apprenticeship-related paperwork. • Coordinate monthly equipment reporting, distribute equipment lists, and track returns as information is received. • Enter recurring general ledger items, support monthly vendor billing activities, and help maintain accurate bookkeeping records. • Provide administrative assistance such as printing plans and specifications, preparing photo books, handling mail, and supporting notary-related needs when required.
2026-09-03T00:00:00Z