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7 results for Office Manager in Gastonia, NC

Office Assistant

Charlotte, NC
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Assistant to support daily front-office operations. This Contract position is ideal for someone who takes pride in maintaining an organized, detail-oriented workplace while providing courteous assistance to employees and visitors. The role combines reception support, light administrative work, and oversight of shared office areas to help the site run smoothly each day. Responsibilities: • Coordinate the scheduling and preparation of meeting spaces so rooms are ready for use throughout the day. • Welcome visitors and respond to incoming calls courteously, gathering accurate information and directing inquiries appropriately. • Perform basic administrative support tasks such as scanning documents, relaying messages, and handling routine clerical work. • Monitor common office areas and maintain a clean, orderly appearance by straightening furniture, organizing surfaces, and addressing minor upkeep needs. • Wipe counters and refresh shared spaces as needed to support a clean and presentable environment. • Communicate clearly with on-site contacts and team members regarding daily needs, questions, or issues that require follow-up. • Record notes from employee or visitor requests to ensure questions are routed to the right person for timely resolution. • Submit or coordinate service requests, including workplace comfort or meeting room concerns, when issues arise. • Provide dependable on-site coverage while working flexibly with break schedules and day-to-day office needs.
2026-09-09T00:00:00Z

Bookkeeper

Mooresville, NC
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support accurate financial operations for a growing organization in Mooresville, North Carolina. This position is responsible for maintaining reliable records, managing day-to-day accounting activities, and helping ensure timely reporting across payables, receivables, and reconciliations. The ideal candidate brings strong Sage experience, a solid grasp of core bookkeeping practices, and the ability to work carefully with financial and inventory data. Responsibilities:• Maintain complete and accurate financial records by recording daily transactions and keeping accounting data organized in QuickBooks.• Oversee outgoing payments, verify invoice details, and help ensure vendors are paid correctly and on schedule.• Monitor incoming payments, prepare customer billing information, and follow up on outstanding balances when needed.• Perform regular bank and account reconciliations to confirm records align with statements and to resolve discrepancies promptly.• Support sales tax tracking and related reporting by reviewing transactions for accuracy and proper documentation.• Assist with asset and inventory recordkeeping, including updates to item listings and coordination of periodic inventory checks.• Review inventory count results and financial data in spreadsheets, using Excel formulas to analyze variances and support reporting.• Help maintain consistent accounting processes and contribute to financial data updates when changes in systems or workflows require record adjustments.
2026-09-10T00:00:00Z

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support home-closing and customer service activities for a contract position based in Charlotte, North Carolina. This in-office role within the construction/contractor industry requires someone who can communicate confidently with clients, legal partners, sales contacts, and internal teams while keeping multiple tasks organized. The ideal candidate brings sound administrative judgment, accuracy with documentation, and the ability to adapt quickly when priorities shift in a fast-paced office environment. Responsibilities: • Serve as a primary point of contact for buyers, realtors, attorneys, and internal staff, providing timely and attentive communication throughout the closing process. • Review, organize, and maintain closing-related records to ensure documents are complete, accurate, and properly entered into company systems. • Partner with attorneys and internal departments to help finalize paperwork and route completed files for accounting and revenue processing. • Manage administrative tasks tied to both the opening and final stages of home-closing activities, keeping workflows on schedule. • Enter and update information in platforms such as Salesforce, Excel, and accounting software while preserving data accuracy and confidentiality. • Respond to inbound calls and office inquiries, directing requests appropriately and delivering strong day-to-day customer support. • Adjust quickly to urgent requests and changing deadlines while maintaining composure and consistent attention to detail.
2026-09-08T00:00:00Z

Administrative Assistant

Huntersville, NC
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Cornelius, North Carolina. This role is ideal for someone who enjoys staying organized, coordinating schedules, and keeping communication flowing across a busy team. The position offers strong long-term growth potential within a fast-expanding private company that values performance, initiative, and internal mobility. Responsibilities: • Coordinate calendars, meetings, and schedule updates to help leaders and team members stay organized and on track. • Manage email communication through Microsoft Outlook and respond to routine administrative requests in a timely, thorough manner. • Prepare documents, presentations, and other business materials using Microsoft Office applications, including PowerPoint. • Support front-office and general administrative activities such as answering inbound calls, handling data entry, and assisting with office correspondence. • Facilitate communication and collaboration through Microsoft Teams for both in-office and remote employees. • Assist with internal support tasks as responsibilities expand, including coordination related to HR and other shared business functions. • Help organize employee engagement activities and maintain event calendars that include both onsite and remote participation. • Track urgent updates and distribute important information at the start of the day so employees remain informed of time-sensitive matters.
2026-08-10T00:00:00Z

Administrative Assistant

Charlotte, NC
onsite
Temporary / Contract
23.75 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a Long-term Contract with potential for full time requiring onsite presence, with occasional travel as needed to support business activities. The ideal candidate brings sound judgment, strong organizational ability, and a detail-oriented approach to handling sensitive information and shifting priorities. Responsibilities:• Coordinate the Operations Manager’s daily schedule, including meetings, appointments, and travel planning to keep priorities on track.• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.• Travel occasionally to another location when in-person administrative support is required.
2026-09-03T00:00:00Z

Accounting Manager

Charlotte, NC
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
We are looking for an experienced Accounting Manager to lead the financial operations of a growing legal organization in Charlotte, North Carolina. This position serves as a key advisor to firm leadership, combining hands-on accounting oversight with strategic financial guidance. The role is well suited for an individual who can strengthen reporting accuracy, support planning efforts, and help build effective processes across finance and operations. Responsibilities: • Direct daily accounting activities, ensuring accurate recordkeeping and reliable financial oversight across the firm. • Maintain the general ledger, review reconciliations, and verify that financial data is complete and properly supported. • Manage cash-based accounting processes, including bank account reconciliation and ongoing cash management coordination. • Oversee trust accounting functions and confirm that related transactions and balances are reconciled accurately. • Prepare recurring financial reports and analysis for leadership to support operational and strategic decisions. • Contribute to month-end and year-end close activities, including journal entries, supporting schedules, and documentation readiness. • Partner with leadership on budgeting, forecasting, and variance analysis to improve financial visibility and planning. • Supervise payroll and benefits-related financial processes, working with external providers and internal staff to ensure timely and accurate execution. • Monitor financial activity for inconsistencies, unusual transactions, or emerging issues, and recommend corrective action when needed. • Collaborate with outside accounting advisors and other financial partners to support audits, compliance, and reporting needs.
2026-09-08T00:00:00Z

Finance Manager

Charlotte, NC
onsite
Temporary / Contract
55 - 60 USD / Hourly
We are looking for a Finance Manager to provide hands-on financial leadership for a healthcare-related organization in Charlotte, North Carolina. This Long-term Contract opportunity is ideal for a detail-oriented individual who can oversee core accounting activities, support grant and payroll functions, and produce accurate financial reporting with minimal day-to-day supervision. The position will work closely with organizational leadership to strengthen financial operations, maintain reporting accuracy, and help guide budgeting and analysis efforts. Responsibilities: • Direct general ledger activity and lead the monthly close cycle to ensure timely and accurate financial records. • Prepare, analyze, and review financial statements for leadership, highlighting key trends and variances. • Administer grant-related accounting, including reconciliations, allocation tracking, and reporting tied to restricted funding. • Coordinate payroll administration for a workforce of approximately 65 hourly and salaried employees through an outsourced Paychex process on a bi-weekly schedule. • Monitor timekeeping inputs, payroll funding distributions, and grant-based payroll reporting to support compliance and accuracy. • Contribute to budget preparation and perform budget-to-actual reviews to help leadership assess financial performance. • Collaborate closely with internal organizational partners on day-to-day financial operations and strategic accounting needs. • Work independently as a primary finance resource while partnering with a Billing Specialist to support broader accounting functions.
2026-09-04T00:00:00Z