<p><strong>Job Posting: Administrative Assistant – Direct Hire | Painesville, OH</strong></p><p><br></p><p>Are you an organized, detail-oriented professional looking for an exciting new opportunity? A reputable company in Painesville, Ohio, is seeking a talented <strong>Administrative Assistant</strong> to join their team through a <strong>direct-hire role</strong>. This is an <strong>in-office position</strong>, offering consistent hours: <strong>Monday-Friday, 8:00AM - 5:00 PM</strong>.</p><p><br></p><p><strong>What You’ll Do:</strong> As an Administrative Assistant, you will play a vital role in supporting daily operations and ensuring the office runs smoothly. Key responsibilities include:</p><p><br></p><ul><li>Coordinating office activities and maintaining an organized workflow</li><li>Managing invoices and maintaining accurate file systems</li><li>Editing documents and ensuring attention to detail</li><li>Answering phones and addressing customer inquiries</li><li>Performing other administrative duties as assigned</li></ul><p><strong>What We’re Looking For:</strong></p><p>We are seeking candidates who have:</p><p><br></p><ul><li>Strong interpersonal and communication skills to ensure collaboration and attention to client needs</li><li>Exceptional organizational skills, completing tasks efficiently and effectively</li><li>Proficiency in Microsoft Office products, including Word, Excel, and Outlook</li><li>A proactive and positive attitude, with the ability to adapt to various responsibilities</li></ul><p><strong>What’s Offered:</strong></p><p>This direct-hire opportunity offers competitive compensation and excellent benefits, including:</p><ul><li><strong>Medical, dental, and vision insurance</strong> to support your health</li><li><strong>15 PTO days</strong> to ensure you have time to recharge</li><li><strong>401(k) plan</strong> to help build your financial future</li><li>Additional <strong>voluntary benefits</strong> to fit your personal needs</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Cleveland, Ohio. This is a fulltime direct hire position with standard business hours. </p><p><br></p><p> In this role, you will manage key accounting functions such as accounts payable, accounts receivable, and reconciliations while supporting budget tracking and financial reporting. The ideal candidate thrives in a fast-paced environment and enjoys collaborating with directors to manage budgets and prepare financial insights. They are looking for someone with a strong general accounting background, strong organizational skills, and QuickBooks experience. After training this is a hybrid position. </p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions in an accurate and timely manner.</p><p>• Run checks and manage payments through QuickBooks, ensuring proper recordkeeping.</p><p>• Track expenses and assist with general ledger entries to maintain financial accuracy.</p><p>• Collaborate with directors to prepare and analyze budgets, providing monthly billing reports.</p><p>• Generate and review reports for project-related billings, ensuring compliance with financial guidelines.</p><p>• Perform reconciliations for account balances and bank statements to maintain accurate records.</p><p>• Assist with month-end close processes, ensuring all financial data is up-to-date.</p><p>• Prepare financial reports and information required for board meetings and other executive reviews.</p><p>• Monitor spending and budget allocations to support organizational financial goals.</p><p><br></p><p>They do offer a full benefits package; medical/dental/vision, life insurance, 401K, PTO, paid holidays, and much more!</p>
We are looking for an experienced Accounting Clerk to join our team on a contract basis in Warren, Ohio. In this role, you will handle essential financial and administrative tasks while contributing to the smooth operation of our manufacturing business. This position requires someone who is detail-oriented and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Perform fundamental bookkeeping tasks such as steel receiving and support accounts payable (AP) and accounts receivable (AR) functions as required.<br>• Maintain organized and accurate file records for financial documents and other relevant materials.<br>• Welcome and assist visitors by providing guidance and addressing inquiries in a courteous and efficient manner.<br>• Manage mail operations, including sorting incoming mail and preparing outgoing packages and envelopes.<br>• Monitor office supplies inventory, placing orders and ensuring adequate stock is available.<br>• Provide general clerical support to the team, including data entry and other administrative tasks.<br>• Assist with invoice processing and reconciliation activities to ensure financial accuracy.<br>• Use software tools such as Microsoft Excel, QuickBooks, and SAP to complete accounting-related tasks.<br>• Undertake additional duties as assigned to support departmental and organizational needs.
<p>We are seeking an organized and detail-oriented <strong>Accounting Clerk</strong> to join our dynamic team on a contract basis in Alliance, Ohio. This role offers a valuable opportunity to enhance your accounting expertise while contributing to critical financial operations. You will play a key role in maintaining the accuracy and integrity of our financial records, ensuring compliance with company policies and industry standards.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Account Reconciliations:</strong> Conduct detailed reconciliations to ensure financial accuracy and address discrepancies promptly.</li><li><strong>Accounts Payable & Receivable Management:</strong> Process invoices, track payments, and handle billing tasks with precision.</li><li><strong>Data Entry:</strong> Input financial data into accounting systems, maintaining high accuracy and attention to detail.</li><li><strong>Invoicing:</strong> Prepare and issue invoices in a timely and accurate manner.</li><li><strong>Financial Reporting:</strong> Generate reports and summaries relating to account statuses and financial transactions.</li><li><strong>Software Utilization:</strong> Leverage tools like QuickBooks, Oracle, and SAP for efficient completion of daily tasks.</li><li><strong>Monthly & Annual Financial Close Support:</strong> Collaborate with team members to ensure seamless financial close activities.</li><li><strong>Regulatory Adherence:</strong> Ensure all accounting functions comply with company policies and industry regulations.</li><li><strong>Ad Hoc Tasks:</strong> Provide assistance with specialized projects and financial duties as required.</li></ul>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Cleveland, Ohio. This is a long-term contract position with the potential to transition into a permanent role, offering an excellent opportunity for growth. The role is full-time, and will be performed onsite.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately record incoming customer payments, including checks and wire transfers.</p><p>• Apply payments to corresponding customer accounts, invoices, and postage escrow balances.</p><p>• Maintain detailed records of post office receipts, such as seamless incentives and value-added rebates.</p><p>• Track and manage postage stamp activities, including purchases, usage, and internal transfers.</p><p>• Reconcile external customer escrow accounts and ensure proper clearing of balances.</p><p>• Input data into the accounting system while ensuring accuracy and completeness.</p><p>• Support internal processes by generating reports and maintaining up-to-date records.</p><p>• Collaborate with team members to resolve discrepancies and improve efficiency.</p><p>• Assist with other accounts receivable tasks as assigned to meet organizational needs.</p>
<p>We are offering a contract employment opportunity for an experienced <strong>Accounts Receivable Clerk</strong> to join a dynamic team in the construction industry, located in <strong>Norton, Ohio</strong>. The ideal candidate will play a crucial role in ensuring the company maintains accurate financial records and effective customer account management, all while upholding high standards of professionalism and customer service.</p><p>This position involves processing customer applications, managing customer portals, handling inquiries, and actively monitoring accounts to take necessary action to mitigate risks. The role demands exceptional organizational abilities, strong communication skills, and meticulous attention to detail.</p><p>Key Responsibilities</p><ul><li><strong>Customer Account Management:</strong></li><li>Set up and maintain accurate records for new customer accounts and ensure portal accuracy is continuously managed.</li><li>Serve as the primary point of contact for portal customers, preparing and sharing pertinent documentation within required deadlines.</li><li><strong>Payment and Collections Support:</strong></li><li>Work with the Accounts Receivable team to assist in the collection of service ticket invoices and resolve portal-related payment issues effectively.</li><li>Monitor customer accounts for discrepancies, nonpayments, or delayed payments.</li><li><strong>Customer Communication and Issue Resolution:</strong></li><li>Communicate directly with clients to address outstanding balances, reviewing payment history, credit lines, and potential payment plans.</li><li>Handle high-volume collection concerns with tact and professionalism.</li><li><strong>Transaction Processing:</strong></li><li>Process credit card payments while ensuring invoices include job designations and branch-specific information.</li><li>Relay invoice details to clients and maintain detailed records of communication in the Accounts Receivable system.</li><li><strong>Billing Accuracy and Compliance:</strong></li><li>Investigate billing discrepancies thoroughly to identify root causes and share insights with the team to ensure proper billing practices.</li><li>Collaborate with the CFO and Billing Associates on legal matters, maintaining strict confidentiality standards.</li><li><strong>Additional Responsibilities:</strong></li><li>Participate in ad hoc projects and initiatives to support the team as needed.</li></ul>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Cleveland, Ohio. This is a long-term contract position offering an excellent opportunity to contribute to a fast-paced environment. The role is fully on-site, with flexible hours available Monday through Friday, 8 AM to 5 PM.</p><p><br></p><p>Responsibilities:</p><p>• Review and process invoice exceptions, ensuring accuracy in automated coding and making necessary corrections.</p><p>• Perform data entry tasks with a focus on precision and thoroughness.</p><p>• Manage a high volume of invoices and maintain organized records.</p><p>• Conduct analytical reviews of financial data to identify discrepancies and resolve issues.</p><p>• Collaborate with team members to ensure timely and accurate payments.</p><p>• Utilize company-specific software to process and track invoices.</p><p>• Support other accounts payable functions as needed to streamline operations.</p><p>• Ensure compliance with company policies and procedures during payment processing.</p><p>• Maintain confidentiality and security of financial information in a gated campus environment.</p><p>• Communicate effectively with vendors and internal teams to address and resolve payment-related inquiries</p>
We are looking for an experienced Accounts Payable Clerk to join our team in Warren, Ohio. This long-term contract position involves managing key aspects of the accounts payable cycle, ensuring financial accuracy, and maintaining organized records. The ideal candidate will have a strong attention to detail and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle the complete accounts payable cycle, including matching, batching, and coding invoices.<br>• Reconcile outstanding invoices with general ledger accounts during month-end reporting.<br>• Ensure timely and accurate processing of check runs and payments.<br>• Maintain detailed and organized financial records for auditing purposes.<br>• Utilize accounting systems such as JD Edwards, AS400, or similar platforms to manage transactions.<br>• Perform data entry and coding of invoices with precision and efficiency.<br>• Collaborate with internal teams to resolve discrepancies and improve workflow processes.<br>• Support the preparation of financial reports related to accounts payable activities.<br>• Leverage advanced Microsoft Excel skills for data analysis and reporting.
<p>We are looking for a detail-oriented Bookkeeper to join our team in Medina, Ohio. In this role, you will play a key part in managing financial records, ensuring accuracy in transactions, and supporting essential accounting operations. Your expertise in QuickBooks and payroll processing will contribute to the smooth functioning of our financial systems. This is a direct hire position with fulltime standard business hours. It is an in office position. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes to ensure timely and accurate payments.</p><p>• Process payroll efficiently while maintaining compliance with applicable regulations.</p><p>• Prepare and review expense reports to ensure proper documentation and adherence to company policies.</p><p>• Perform tax filings and assist in maintaining compliance with federal and state requirements.</p><p>• Reconcile bank accounts regularly to ensure accuracy in financial records.</p><p>• Utilize QuickBooks to maintain organized and up-to-date bookkeeping records.</p><p>• Support month-end closing activities by preparing financial data and reports.</p><p>• Assist in reviewing financial statements to identify discrepancies or areas for improvement.</p><p><br></p><p>Someone with a strong general accounting background would be IDEAL! If this is a position that you are interested in, please apply today! </p>
<p>We are seeking a meticulous and dedicated <strong>Accounts Receivable Specialist</strong> to join our team at a prominent security organization in Uniontown, Ohio. This <strong>contract-to-permanent</strong> opportunity offers the chance to play a key role in optimizing financial operations and ensuring the accuracy and efficiency of accounts receivable functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Account Accuracy & Analysis:</strong> Audit and verify account discrepancies by gathering and analyzing relevant financial data (Source: Robert Half, "Accounts Receivable Specialist").</li><li><strong>Deduction Resolution:</strong> Address unauthorized or invalid deductions, following established procedures to resolve issues promptly (Source: Robert Half, "Accounts Payable Specialist").</li><li><strong>Client Negotiation:</strong> Collaborate directly with clients to reconcile and settle outstanding account balances professionally and effectively (Source: Robert Half, "Accounts Receivable Specialist").</li><li><strong>Interdepartmental Collaboration:</strong> Serve as a liaison across key departments—Order Entry, Finance, Controllership, Cash Application, and Billing—to ensure seamless resolution of issues and accurate processing of accounts (Source: DFST2025 - Midyear Update.pdf).</li><li><strong>Process Management:</strong> Execute cancellation requests, credits, and rebill submissions efficiently while adhering to organizational policies.</li><li><strong>Confidentiality:</strong> Uphold the confidentiality and security of sensitive financial and organizational information at all times.</li><li><strong>Dispute Resolution:</strong> Manage formal dispute resolution processes to foster client satisfaction and accelerate payment timelines (Source: Robert Half, "Payroll Specialist").</li><li><strong>Procedure Compliance:</strong> Follow established accounts receivable policies and procedures diligently to maintain operational consistency.</li><li><strong>Software Utilization:</strong> Leverage accounting software and tools to effectively track and manage account activity (Source: Robert Half, "Bookkeeper").</li><li><strong>Root Cause Analysis:</strong> Analyze recurring discrepancies and implement targeted solutions to mitigate future issues.</li></ul><p><strong>Qualifications:</strong></p><p>As the ideal candidate, you will excel in cross-functional collaboration, possess a strong analytical mindset, and demonstrate exceptional problem-solving skills within the accounts receivable domain.</p><p><strong>Why Join Us?</strong></p><p>This role not only offers a pathway to permanent employment but also provides the opportunity to work within a reputable organization. We value our team members and are committed to fostering growth, collaboration, and innovation within our financial operations.</p>
We are looking for an Accounts Receivable Specialist to join our team in Independence, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic organization while working in a hybrid capacity, with a mix of remote work and occasional onsite responsibilities. The ideal candidate will play a key role in ensuring the accuracy and efficiency of invoicing, cash application, and vendor communication.<br><br>Responsibilities:<br>• Process and manage high-volume invoicing with precision and timeliness.<br>• Apply cash payments accurately to corresponding accounts and maintain detailed records.<br>• Establish and maintain clear communication with vendors to address inquiries and resolve discrepancies.<br>• Collaborate effectively with team members to ensure seamless accounts receivable operations.<br>• Perform administrative tasks such as handling mail and supporting miscellaneous needs during onsite days.<br>• Utilize accounting software systems, including Great Plains/Dynamics, to manage financial data.<br>• Analyze and manipulate data using Excel for reporting and reconciliation purposes.<br>• Contribute to maintaining accurate records and ensuring compliance with company policies.<br>• Assist in the preparation of financial reports related to accounts receivable activities.<br>• Adapt quickly to changing priorities and support other tasks as needed within the department.
We are looking for an experienced Full Charge Bookkeeper to join our team in Ashtabula, Ohio. This position requires a detail-oriented individual who excels in managing payroll, accounts payable, accounts receivable, and financial reporting with accuracy and efficiency. If you thrive in a fast-paced environment and enjoy taking ownership of bookkeeping operations, we invite you to apply.<br><br>Responsibilities:<br>• Process in-house payroll for approximately 30 employees, ensuring accurate deductions and garnishments are applied.<br>• Manage accounts payable and accounts receivable functions, including timely processing of invoices and payments.<br>• Prepare and maintain general ledger entries, ensuring financial data is accurate and up-to-date.<br>• Create financial statements, accruals, bank reconciliations, and credit card reconciliations.<br>• Collaborate with external accounting firms for year-end tax filings while maintaining independent financial reports.<br>• Utilize accounting software systems such as Microsoft Excel and Great Plains for daily operations.<br>• Analyze cash flow and assist in annual budget preparation to support organizational financial goals.<br>• Ensure compliance with accounting standards and regulations in all bookkeeping activities.<br>• Provide support and training for billing processes as needed.<br>• Maintain confidentiality and secure handling of sensitive financial information.
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Brunswick, Ohio. In this role, you will play a key part in managing financial activities, ensuring accurate record-keeping, and supporting various administrative tasks. This position provides an opportunity to contribute to the organization's efficiency and success through meticulous accounting practices and reporting.<br><br>Responsibilities:<br>• Record accounts payable transactions, including bill input, purchase orders, and vendor payments, while processing check runs and organizational payments.<br>• Handle accounts receivable tasks such as invoicing, posting payments, and managing credit card transactions and bank deposits.<br>• Prepare and analyze weekly job reports, financial statements, and other requested documentation.<br>• Execute month-end, quarterly, and year-end closings, reconciliations, and tax estimate calculations, while collaborating with external accountants for tax preparation.<br>• Track fixed assets and workers' compensation, including annual assessments and true-ups.<br>• Manage utility programs, business insurance renewals, and vendor/customer communications, including setup for new accounts.<br>• Process payroll data, conduct new employee setups, perform background checks, and oversee HR benefits and policies.<br>• Calculate and process monthly and quarterly commission payments, ensuring accuracy and timeliness.<br>• Organize and maintain financial files, coordinate mass shredding, and ensure compliance with annual reporting requirements.<br>• Provide backup support for shipping and receiving, purchasing, and assist with government contract proposals as needed.
<p>We are looking for a meticulous Payroll Administrator to oversee payroll operations for a multi-state organization based near Bedford, Ohio. This role requires a highly organized individual who can expertly manage complex payroll processes for both hourly and salaried employees across multiple locations. The ideal candidate will ensure payroll accuracy and compliance with applicable regulations while maintaining a high level of confidentiality. This is a direct hire position with standard fulltime in office hours. They are looking for someone with 5+ years of experience with full process payroll.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll processing for employees across multiple locations and states, ensuring accuracy and timeliness.</p><p>• Verify and approve hourly timecards submitted by supervisors and managers before processing payroll.</p><p>• Input payroll data into the system, ensuring all employee information is up-to-date and accurate.</p><p>• Handle payroll adjustments, including garnishments, child support, and payroll taxes, in compliance with regulations.</p><p>• Conduct research to resolve payroll discrepancies and ensure proper processing.</p><p>• Oversee weekly payroll for hourly employees and bi-weekly or semi-monthly payroll for salaried employees, depending on location-specific requirements.</p><p>• Ensure employees are properly set up in the payroll system and paid on time.</p><p>• Collaborate with management to address payroll-related inquiries and provide support.</p><p>• Monitor and review payroll reports to identify and correct errors.</p><p>• Maintain confidentiality and security of payroll records and employee information.</p><p><br></p><p>They do offer a full benefits package; medical/dental/vision, 401K, PTO, growth, and an amazing team. If this is a position that you are interested in, apply TODAY!</p>
<p>Responsibilities:</p><p>• Manage the sorting, logging, and delivery of incoming and outgoing mail and packages.</p><p>• Maintain and restock office pantries and supplies to ensure a well-organized workspace.</p><p>• Assist with setting up meeting rooms, including arranging furniture such as tables and chairs.</p><p>• Lift and move items up to 50 lbs as needed for office operations.</p><p>• Operate and troubleshoot equipment, such as Pitney Bowes mail machines, to ensure smooth workflow.</p><p>• Handle confidential documents with discretion and maintain a high level of attention to detail.</p><p>• Communicate effectively with clients, drivers, and facilities staff to address inquiries and resolve issues.</p><p>• Work autonomously, managing day-to-day responsibilities with minimal supervision.</p><p>• Log and track package deliveries accurately to maintain records.</p><p>• Take on additional projects as assigned by management.</p>
