27 results for Executive Assistant in Fridley, MN

Executive Assistant Are you a proactive and detail-oriented professional looking to provide essential support to leaders within a dynamic organization? We are seeking a highly organized and resourceful Executive Assistant to join our team in Eagan, MN. This is a fully in-person position, offering you the opportunity to play a critical role in ensuring the seamless operation of our executive leadership team. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Serve as the main point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.</li><li>Prepare and edit documents, correspondence, presentations, and reports as needed.</li><li>Manage and prioritize incoming requests, ensuring the executives’ schedules and priorities are met with efficiency.</li><li>Organize and coordinate executive team meetings, including preparing agendas, taking meeting minutes, and following up on action items.</li><li>Handle special projects and initiatives with attention to detail and a focus on achieving organizational goals.</li><li>Assist with expense reporting and budget tracking for the executive team.</li><li>Anticipate the needs of executives and provide support to streamline processes and increase productivity.</li></ul>

Executive Assistant <ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant We are offering an exciting opportunity as an Executive Assistant to support the CEO. Responsibilities: • Ensuring efficient data entry and maintaining accurate records• Proficient use of Microsoft Excel for various administrative tasks• Managing and coordinating CEO's calendar, scheduling meetings and appointments• Handling the organization and preparation for Board of Director meetings• Resolving inquiries and providing general support to the CEO• Monitoring and taking appropriate action on various tasks as needed• Facilitating communication between the CEO and other departments• Assisting in the preparation of regularly scheduled reports• Developing and maintaining an efficient filing system.

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Sr. Executive Assistant We are offering a contract to hire employment opportunity in the manufacturing industry, based in Minneapolis, Minnesota. The role of a Sr. Executive Assistant is primarily to ensure smooth operations by supporting the CEO and other executives in the team. The position involves a range of duties from managing calendars, planning events, travel arrangements, to maintaining a high level of communication within the organization. Responsibilities:• Efficient and detailed handling of CEO's calendar, scheduling meetings and appointments as necessary• Planning and arranging both local and international travel itineraries for CEO and other executives• Regularly reviewing and adjusting plans to accommodate for changes and unexpected events• Maintaining a high level of communication within the team, updating and informing relevant parties about changes in plans or venue availability• Ensuring the office environment and renovations align with the CEO's vision and specifications• Using software tools like Office Suites, Outlook, Excel, Word, Teams, and Concur for various administrative tasks• Welcoming and greeting visitors to the office, fostering a warm and hospitable environment• Taking responsibility for the planning and execution of events, including venue selection and arrangement• Processing expense reports and managing the Concur Travel system efficiently.

Administrative Assistant We are in search of an Administrative Assistant to become an integral part of our Non-Profit team in Minneapolis, Minnesota. The successful candidate will play a crucial role in managing customer inquiries and maintaining accurate records. This position offers a long-term contract employment opportunity. Responsibilities: • Efficiently handle customer inquiries and issues. • Maintain and manage multiple calendars. • Accurately process customer credit applications. • Keep customer credit records up-to-date and accurate. • Monitor customer accounts and take necessary action when required. • Utilize Microsoft Excel and Microsoft Outlook for various administrative tasks. • Ensure smooth operation of office calendar. • Exhibit an executive presence as the first point of contact for visitors.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Administrative assistant <ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Administrative Assistant We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Administrative Assistant We are offering a temporary employment opportunity for an Administrative Assistant in New Brighton, Minnesota. In this role, you will be responsible for performing various administrative duties, including processing and managing data, coordinating with staff and volunteers, and providing customer service. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service• Manage and update electronic databases and files• Schedule appointments and meetings, ensuring efficient coordination and communication• Assist in the maintenance of office supplies and equipment• Support the volunteer coordination in organization and events• Handle email correspondence professionally and promptly• Utilize Google Suite, Canva, and Microsoft Office Suite for various administrative tasks• Assist in the management of the organization's calendar • Provide administrative support for special projects as required• Collaborate with the communications director for website management tasks

Administrative Assistant Title: BILINGUAL NSR Administrator Contract type: Contract to Hire (must complete training)Remote or On Site: On Site (not remote)Contract Duration: 4 months with strong possibility of hire (must complete training)Location: 6300 Shingle Creek Parkway, Brooklyn Center, Minnesota, 55430, United StatesSchedule: See schedule description belowPay: $19 per hour JOB SUMMARYThe BILINGUAL National Services Representative (NSR) is responsible for scheduling counseling appointments, addressing operational questions, and providing local office support. They primarily take calls from a national queue during most of the day, but also assist visitors to the office as well. NSRs occasionally make outbound calls for campaigns and outreach (no cold calls!) and help with events every now and then which may occur over a 3-day weekend.The NSR must be a problem solver, willing to learn, and adaptable. They use these skills to proactively resolve Member issues, relying on their knowledge of the organization's programs and policies. If unable to resolve an issue immediately, the NSR may connect Members with appropriate staff or managers. Documentation of all interactions is essential, ensuring Members' concerns are addressed effectively and promptly. If issues arise with staff or departments, the NSR communicates these to the appropriate management for resolution, prioritizing Member satisfaction throughout the process. JOB RESPONSIBILITIES<ul><li>Answer incoming calls from the National Queue professionally and effectively, defusing tense situations and easing Member frustrations.</li><li>Resolve Member issues by reviewing their file in the Lynx system, documenting all issues and resolutions in the Member's narrative.</li><li>Address calls promptly and effectively.</li><li>Schedule appointments for Members across all departments.</li><li>Assist Members with accessing their Member Portal, including resolving password issues.</li><li>Input complaint information in the Lynx system, including Member and staff details, subject, description, and resolution.</li><li>Make outbound calls to Members as necessary.</li><li>Respond to all emails from assigned Email Follow-up lists.</li><li>Stay updated on organization policies and procedures to provide consistent responses to questions.</li><li>Assist in advocacy and outreach campaigns by contacting Members, church leaders, businesses, politicians, and community leaders.</li><li>Perform other assigned duties.</li><li>Participate in advocacy campaigns supporting the mission of fighting for economic justice for low to moderate-income individuals and people of color. This includes ongoing participation in advocacy, campaigns, outreach, community organizing, and promoting the organization's mission and tactics. Staff play a crucial role in impacting Members and communities they serve. </li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant We are looking for an Administrative Assistant to join our team in Richfield, Minnesota. In this role, you will have the chance to work in a dynamic, high-energy environment, handling various responsibilities from answering phone calls to maintaining customer records. This position is based on-site and offers a long term contract employment opportunity. Responsibilities: • Efficiently manage a high volume of inbound calls, ensuring accurate message-taking and proper call triage • Provide exceptional customer service, maintaining a high level of professionalism at all times • Handle customer inquiries and concerns, directing calls to the appropriate team members when necessary • Perform data entry tasks and maintain accurate customer records • Utilize various software systems to manage customer relations and dealership operations • Assist in scheduling appointments and confirming them through calls and emails • Support in various tasks during events and special occasions, contributing to a vibrant, fast-paced work environment • Take initiative to perform additional tasks as needed, demonstrating a proactive, helpful attitude • Conduct follow-ups with previous buyers and potential new customers, managing leads effectively • Collaborate with team members to ensure smooth operations and high-quality customer service.

Administrative Assistant We are offering an Administrative Assistant a short-term contract employment opportunity in Brooklyn Center, Minnesota. This role requires fluency in Spanish and English. It is primarily focused on providing excellent member services, handling both inbound and outbound calls, assisting with scheduling appointments, and contributing to advocacy and outreach campaigns. Responsibilities:• Provide effective and detail-oriented customer service by managing incoming calls• Address and resolve member issues in a timely and efficient manner• Document all member interactions, issues, and resolutions within the system• Assist members in accessing their online portals, including helping with password related problems• Schedule appointments for members across various departments• Respond to all member emails from assigned follow-up lists• Stay updated with organizational policies and procedures to provide consistent and accurate responses to member inquiries• Participate in advocacy and outreach campaigns by communicating with members, community leaders, and politicians• Input member complaints in the system, including details of the complaint, involved parties, and resolution• Perform other administrative duties as needed.

Receptionist Are you a friendly and organized professional looking to make a great first impression on behalf of an organization? Do you thrive in a fast-paced environment and enjoy interacting with people? We are searching for a welcoming and polished Receptionist to join our team in the Twin Cities, Minnesota area. This is a fully on-site role that offers you the chance to be the face of the company and a key part of our day-to-day operations. Key Responsibilities:<ul><li>Serve as the first point of contact for visitors, ensuring a positive and professional welcome.</li><li>Answer and direct incoming phone calls with professionalism and accuracy.</li><li>Maintain front desk operations, including receiving and distributing mail, packages, and deliveries.</li><li>Assist with scheduling, meeting room coordination, and other administrative tasks as needed.</li><li>Provide support to staff by managing office supply inventory and placing orders when necessary.</li><li>Handle general inquiries and assist with basic troubleshooting or directing inquiries to the appropriate department.</li><li>Maintain a clean, organized, and presentable reception area to provide an excellent first impression for all visitors.</li></ul>

Office Assistant We are offering a short-term contract employment opportunity for a Spanish Bilingual Office Assistant in Columbia Heights, Minnesota. This role primarily serves within the education sector, where you will be the first point of contact for parents and staff, assisting in managing various administrative tasks and ensuring the smooth operation of the office. Responsibilities:• Serve as the primary contact for phone-based inquiries, providing comprehensive information about campus events.• Provide administrative support by managing incoming packages and organizing staff rooms.• Engage in effective communication, maintaining a warm and welcoming demeanor to all parents and staff.• Assist in various tasks as required, showcasing a proactive approach and team-oriented attitude.• Utilize Microsoft Office Suite and Google Suite to perform various tasks, including managing schedules and maintaining records.• Handle receptionist duties, managing inbound calls efficiently.• Utilize CRM to keep track of customer interactions, ensuring accurate and up-to-date records.• Perform clerical duties, ensuring the smooth operation of the office.

Human Resources (HR) Assistant We are seeking a detail-oriented and proactive Human Resources (HR) Assistant to join our team in Saint Paul, MN. This role offers a hybrid work environment and a short-term contract. The ideal candidate will provide critical administrative and customer support across various HR functions, with a focus on benefits, compliance, and employee relations. <ul><li>Assist in COBRA administration, ensuring compliance and effective communication with employees.</li><li>Provide support for strike placement processes, maintaining accuracy and confidentiality.</li><li>Serve as a COBRA mentor to new employees, offering guidance and support as they onboard.</li><li>Manage accounts receivable and accounts payable processes related to HR operations.</li><li>Process, organize, and maintain retiree insurance information with a high level of accuracy and confidentiality.</li><li>Respond to employee and retiree inquiries, demonstrating strong customer service and conflict resolution skills.</li><li>Distribute physical material packets and handle incoming mail efficiently.</li><li>Utilize HRMS for administrative tasks, reporting, and auditing.</li><li>Support benefits administration and other human resources functions as needed.</li><li>Leverage credit files to enhance customer service and record-keeping.</li><li>Demonstrate adaptability and a willingness to grow within the role by taking on additional responsibilities over time.</li></ul>

Project Assistant We are offering a long term contract employment opportunity for a Project Assistant within the Higher Education industry in Minneapolis, Minnesota. As a Project Assistant, your main role will be to conduct thorough research, maintain accurate records, and facilitate effective communication with various sources to gather necessary information. Responsibilities: • Take the initiative in conducting detailed research and investigations. • Maintain a consistent format when inputting information into the database. • Use your resourcefulness to connect with the right individuals, even when initial attempts do not yield responses. • Use Microsoft Office Suites and Microsoft Office SharePoint Server to manage and organize data. • Compile data from different sources and ensure its accuracy and completeness. • Implement strategies to streamline data collection and entry processes. • Utilize your outbound sales skills to effectively communicate and gather information. • Provide feedback and suggestions for improving the information collection process.

Project Assistant We are offering a contract employment opportunity for a Project Assistant in the Retail Construction Services industry, based in Lake Elmo, Minnesota. The role involves a significant amount of data entry, coordination, and administrative support. Responsibilities: • Efficient and accurate processing of subcontractor information into relevant databases• Coordinating bids by reaching out to subcontractors and sending bid request forms• Ensuring accuracy and completeness of bid requests through regular follow-ups via phone or email• Assisting with project closeouts by managing invoicing follow-ups and finalizing all pertinent details• Maintaining and managing information across various systems, requiring comfort with redundancy and acute attention to detail• Utilizing strong data entry and Microsoft Office skills to perform tasks efficiently• Balancing multiple tasks simultaneously, demonstrating strong organizational capabilities• Providing excellent customer service by resolving customer inquiries and maintaining accurate customer records• Handling high-volume data entry tasks and answering inbound calls• Carrying out shipping functions and organizing files as required.

Legal Assistant, Mental Health Practice Are you passionate about advocating for individuals experiencing mental health challenges or disabilities? Would you like to support a dynamic legal team making a meaningful impact in guardianship and conservatorship litigation, emergency motions, and other facets of mental health law? Our growing Mental Health Law practice in Downtown Minneapolis is seeking a dedicated and detail-oriented Legal Assistant/Paralegal to join our team. Who We’re Looking For:The ideal candidate is someone with prior experience, or the drive to quickly and diligently acquire the skills, to support our Mental Health Practice Group. This role’s responsibilities require someone who is:<ul><li>Highly Organized: Able to juggle multiple priorities and meet deadlines without sacrificing accuracy.</li><li>Exceptional Communicator: Demonstrates effective oral and written communication, easily collaborating with attorneys, clients, and other professionals.</li><li>Autonomous yet Collaborative: Capable of working independently while being a supportive team player.</li><li>Tech-Savvy: Proficient in Microsoft Office and experienced or willing to learn NetDocs for document management.</li></ul>Key Responsibilities:<ul><li>Provide administrative and legal support for the firm’s Mental Health Law practice.</li><li>Draft, proofread, and file legal documents related to guardianship, conservatorship, and emergency motions.</li><li>Correspond with clients, courts, and other legal professionals in a professional and timely manner.</li><li>Manage case files and ensure accuracy in data entry and document control using NetDocs.</li><li>Organize and prioritize tasks daily to support a fast-paced, high-impact practice area.</li></ul>What We Expect:<ul><li>Professionalism, strong attention to detail, and the ability to manage competing deadlines.</li><li>A demonstrated passion for advocating for individuals with mental health challenges or other disabilities through professional, volunteer, or personal experiences.</li><li>A commitment to embracing the firm’s collaborative culture and delivering the highest-quality legal services.</li><li>A desire to contribute to our mission of balancing “big-firm” expertise with “small-firm” personalization and sensitivity.</li></ul>

Office Assistant We are seeking an Office Assistant for our Financial Services team located in Minneapolis, Minnesota. In this role, you will be responsible for various administrative tasks to ensure smooth operations within the office. This includes managing customer interactions, handling mail, and maintaining office supplies. You'll also be tasked with preparing and managing shipments, as well as some small projects requiring proficiency in Excel. Responsibilities: • Facilitate efficient phone communication starting at 8am, handling moderate traffic. • Manage preparation and reception of FedEx shipments and courier bookings. • Process and sort mail from the mailroom and distribute it accordingly. • Maintain office and kitchen supplies to ensure a conducive work environment. • Undertake small projects requiring the use of Microsoft Excel. • Handle invoicing and document creation, including signage for the office. • Assist with the setup of the office daily, including preparation of coffee and food orders. • Provide superior customer service, processing customer applications, and maintaining accurate records. • Utilize Microsoft Outlook and other basic office equipment effectively. • Ensure the office is well-organized, demonstrating strong administrative skills.

Office Assistant Are you a highly organized individual with a knack for multitasking and a passion for keeping things running smoothly? We are seeking a reliable and detail-oriented Office Assistant to join our team in the Twin Cities, MN! This fully on-site role is an excellent opportunity to contribute to day-to-day operations and ensure the office runs efficiently while supporting a dynamic team. Key Responsibilities:<ul><li>Serve as the central point of contact for general office operations, including answering phones, managing emails, and handling correspondence.</li><li>Greet and assist visitors, ensuring a welcoming and professional environment.</li><li>Organize and maintain office supplies, inventory, and filing systems (digital and physical).</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments.</li><li>Provide administrative support to staff, including preparing documents, reports, or presentations.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Support office events or meetings by coordinating logistics such as catering and materials setup.</li><li>Collaborate with team members on various office projects and ensure timely completion.</li></ul>

Legal Assistant Our client, a growing boutique litigation law firm in downtown Minneapolis, is seeking a Legal Assistant. The ideal candidate will have at least 2 years of experience working as a legal assistant and be eager to contribute to a dynamic team. This position requires a strong understanding of legal procedures, excellent organizational skills, and the ability to manage multiple tasks efficiently. Responsibilities:<ul><li>Provide administrative and clerical support to attorneys in various practice areas, including drafting correspondence, organizing case files, and managing calendars.</li><li>Communicate with clients, opposing counsel, and court personnel as directed by attorneys.</li><li>Assist with the preparation and filing of legal documents.</li><li>Maintain and organize case files, both physical and electronic, ensuring documents are easily accessible.</li></ul>

Paralegal/Legal Assistant Robert Half is partnering with a boutique Litigation firm in the South Metro in search of a hardworking and experienced Litigation Paralegal/Legal Assistant <ol><li>Assist in the preparation, filing, and service of legal documents, including but not limited to complaints, motions, subpoenas, and discovery requests.</li><li>Conduct legal research to assist attorneys in case evaluation and strategy development.</li><li>Coordinate and manage attorney calendars, including scheduling hearings, depositions, trials, meetings, and deadlines.</li><li>Organize and maintain case files, legal references, and other relevant documentation.</li><li>Participate in client meetings and draft meeting notes.</li><li>Monitor progress of court cases and update case management system accordingly.</li><li>Respond to client inquiries in a timely and professional manner.</li><li>Provide general administrative support, such as answering phones and making copies, as required.</li><li>Assist with trial preparation, including witness coordination, exhibit preparation, and trial logistics.</li><li>Maintain confidentiality of client information in accordance with law firm policies and ethical standards.</li></ol>The firm offers subsidized and affordable health insurance for employees, PTO, life insurance, 401k and profit sharing!