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20 results for Medical Staff Coordinator in Fremont, CA

Client Services Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Client Services Coordinator manages client communications, supports service delivery, and helps ensure a high level of customer satisfaction. This role works closely with internal teams and clients to coordinate requests, resolve issues, and maintain strong business relationships.Key Responsibilities:<ul><li>Serve as a primary point of contact for client questions and service needs</li><li>Coordinate client requests with internal departments to ensure timely resolution</li><li>Maintain client records, account details, and service documentation</li><li>Prepare reports, presentations, and correspondence for clients and leadership</li><li>Monitor service quality and follow up on outstanding issues</li><li>Assist with onboarding new clients and maintaining existing accounts</li><li>Support process improvements to enhance the client experience</li></ul>
2026-08-30T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Job Summary:The Administrative Coordinator provides broad administrative support to departments or leadership teams. This role is responsible for coordinating office activities, managing schedules, preparing documents, and supporting day-to-day business operations.Key Responsibilities:<ul><li>Coordinate calendars, meetings, travel, and events</li><li>Prepare reports, presentations, and internal communications</li><li>Manage office supplies, records, invoices, and filing systems</li><li>Support onboarding, vendor coordination, and departmental logistics</li><li>Maintain accurate data and documentation across systems</li><li>Assist with process improvements and special projects</li><li>Provide general administrative support to leadership and team members</li></ul>
2026-08-30T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-03T00:00:00Z

Logistics Coordinator

San Jose, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Dispatcher to work closely with the Senior Management team to coordinate and support daily Dispatch logistics of vehicles and staff routes based in San Jose, an Jose, California. This position plays a key role in communicating with customers and drivers, monitoring delivery activity, and making scheduling adjustments as business needs change. The ideal candidate brings strong administrative skills, sound judgment, and a detail-oriented approach to transportation and service operations. Responsibilities:• Coordinate recurring service schedules and refine route plans to improve efficiency and on-time execution. Implement daily dispatch routes to internal team. • Communicate with customers, drivers, and internal service teams to confirm appointments, resolve scheduling issues, and share important updates.• Monitor delivery and service activity throughout the day and respond quickly to changes that affect timelines or route coverage.• Enter route details, service updates, and operational data accurately into company systems and maintain current records.• Support dispatch and transportation-related administrative tasks to help ensure smooth daily operations.• Work closely with drivers to provide route information, address issues in the field, and help maintain service quality.• Handle inbound calls and general office coordination duties while assisting with logistics-related requests.• Review schedules and service records carefully to identify discrepancies and ensure accurate planning and follow-through.
2026-09-01T00:00:00Z

Workplace Coordinator

Mountain View, CA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day. Responsibilities: • Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience. • Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival. • Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed. • Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels. • Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments. • Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner. • Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs. • Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics. • Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests. • Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
2026-09-04T00:00:00Z

Workplace Coordinator

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This Contract position is ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities. The role also involves handling payroll-related tasks and providing day-to-day support that keeps teams informed and operations running efficiently. Responsibilities: • Manage daily dispatch activities and ensure requests are assigned promptly and accurately. • Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines. • Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately. • Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures. • Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities. • Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.
2026-08-31T00:00:00Z

Human Resources (HR) Coordinator

Sunnyvale, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an experienced Human Resources (HR) Coordinator to provide contract leave-coverage support for a fast-paced HR team in California. This role will help keep core people operations running efficiently by managing onboarding, benefits coordination, payroll-related updates, employee record maintenance, and compliance follow-up. The ideal candidate brings strong systems aptitude, careful attention to detail, and the ability to work independently in an environment where priorities may shift quickly. Responsibilities: • Manage the onboarding process by preparing system access, updating employee portals, and confirming all onboarding forms are completed accurately within required timelines. • Assist with benefits activities by guiding employees through enrollment steps, answering routine questions, and maintaining current records in HR systems. • Update and maintain employee information across HR platforms while safeguarding confidential data and supporting accurate recordkeeping practices. • Track time-sensitive employment documents, follow up with employees proactively, and help ensure compliance requirements are met before expiration dates. • Organize and maintain electronic personnel files so documentation remains complete, easy to retrieve, and prepared for audit review. • Provide administrative payroll support in PeopleSoft, including entering updates and assisting with tasks connected to payroll processing. • Respond to employee inquiries with professionalism and clarity, offering day-to-day guidance on HR procedures and related processes. • Collaborate with internal HR partners to sustain smooth daily operations and provide dependable coverage during a team member’s leave. • Support pre-employment coordination and related administrative steps as needed to keep recruitment activities on schedule.
2026-09-04T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are seeking a Benefits Coordinator to assist with employee benefits administration, enrollment, and benefits-related inquiries.Responsibilities:<ul><li>Coordinate benefits enrollment, changes, and terminations</li><li>Respond to employee questions regarding medical, dental, vision, and retirement plans</li><li>Maintain accurate employee benefits records</li><li>Work with benefits vendors and HR team members</li><li>Assist with open enrollment and compliance documentation</li></ul>
2026-08-28T00:00:00Z

Case Manager

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Case ManagerBrief Job Description:We are looking for a Case Manager to coordinate services, support clients, and monitor progress toward program goals.Responsibilities:<ul><li>Conduct client assessments and develop service plans</li><li>Connect clients with community resources and support programs</li><li>Maintain detailed case notes and documentation</li><li>Monitor client progress and follow up on services provided</li><li>Collaborate with internal staff and external partners</li></ul>
2026-08-28T00:00:00Z

Case Manager

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a compassionate Case Manager to support families experiencing homelessness through coordinated case management and housing stabilization services in San Francisco, California. This Long-term Contract position will focus on helping participants overcome barriers to housing, strengthen long-term stability, and access essential community and service-related resources. The role is ideal for someone who can balance direct client support, documentation, outreach, and cross-functional collaboration in a mission-driven non-profit environment. Responsibilities:• Manage the intake process for new participants by completing assessments, confirming eligibility, and creating accurate electronic client records.• Conduct outreach in community settings to engage individuals experiencing homelessness and connect them with available housing and support services.• Carry an assigned caseload and provide ongoing case management for participants and their families with a focus on housing and employment goals.• Visit participants in their homes or other approved locations to monitor progress, address concerns, and support housing retention.• Partner with clients to build individualized service plans, establish practical budgets, and define short- and long-term goals.• Coordinate referrals to critical resources such as benefits, healthcare, dental care, mental health treatment, substance use services, crisis support, and income assistance.• Work closely with housing staff and landlords to encourage stable placements and maintain constructive housing relationships.• Facilitate regular participant meetings to review progress related to financial stability, education, employment, and independent living.• Maintain complete, confidential case documentation and enter program information into agency databases within required timelines while preparing reports for program needs.• Contribute to group activities, housing clinics, trainings, and workplace safety practices while supporting overall program operations as needed. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013496922**
2026-09-04T00:00:00Z

Case Manager Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Case Manager AssistantBrief Job Description:We are seeking a Case Manager Assistant to provide administrative and client support to case management teams.Responsibilities:<ul><li>Schedule appointments and maintain client files</li><li>Assist with intake paperwork and documentation collection</li><li>Enter case notes and update records in internal systems</li><li>Communicate with clients regarding appointments and follow-ups</li><li>Provide general administrative support to case managers</li></ul>
2026-08-28T00:00:00Z

Workplace Coordinator (Entry Level)

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-08-28T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-08-28T00:00:00Z

Recruiting Coordinator

Palo Alto, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring operations for a team based in Palo Alto, California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment and can keep multiple recruiting activities organized with precision. The person in this role will help create a smooth candidate experience by managing interview logistics, maintaining recruiting workflows, and providing consistent administrative support across the hiring process. Responsibilities: • Arrange interviews across multiple calendars, ensuring candidates and interviewers receive accurate scheduling details and timely updates. • Oversee day-to-day recruiting coordination tasks that keep the hiring process organized, efficient, and responsive. • Maintain candidate and interview records within Ashby, keeping workflow stages and hiring activity current. • Partner with recruiters and hiring teams to manage logistics and remove scheduling obstacles throughout the recruitment cycle. • Support candidates through each interview step by communicating clearly, confirming details, and helping deliver a positive experience. • Use Google Workspace and Google Meet to coordinate meetings, documentation, and recruiting-related communications. • Track competing priorities in a high-volume setting and adjust plans quickly as hiring needs change.
2026-09-04T00:00:00Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an organized HR Coordinator to support day-to-day human resources operations, employee onboarding, benefits administration, and HR compliance activities.Responsibilities<ul><li>Coordinate onboarding and new hire paperwork</li><li>Maintain employee records and HRIS data</li><li>Support benefits enrollment and leave administration</li><li>Assist with recruiting and interview scheduling</li><li>Ensure HR compliance and documentation accuracy</li></ul>
2026-09-04T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an HR Coordinator to support core human resources operations and maintain accurate employee information while helping deliver a consistent, compliant HR experience. This 3–4-month Contract position is based in Union, California, and is ideal for someone who combines strong HR knowledge with hands-on experience in HR systems and day-to-day employee support. The role will contribute across talent administration, onboarding, benefits coordination, policy adherence in a fast-paced environment. Responsibilities:• Manage employee lifecycle activities, including recruitment administration, retention support, and separation processing, while keeping records accurate and current.• Coordinate onboarding and training logistics to help employees transition smoothly into the organization.• Maintain and update HRIS data, monitor record quality, and support reporting and analysis tied to workforce information.• Assist with benefits administration by handling enrollments, changes, and employee questions in a timely manner.• Help ensure HR practices align with applicable employment laws, internal policies, and required documentation standards.• Support the development, communication, and consistent application of HR policies and procedures across the workforce.• Contribute to workplace safety initiatives by helping track requirements, documentation, and related HR support activities.• Provide assistance with HRIS implementation efforts and system-related process improvements, including work connected to UltiPro HRIS.• Partner with internal stakeholders to address employee matters, organize information, and support ongoing HR operations. If you are interested in this role, please apply today and call us at (510)421-6563
2026-09-01T00:00:00Z

HR Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Position Overview We are seeking a detail-oriented HR Coordinator to support the administrative and operational side of Human Resources. This role will play a key part in onboarding, interview coordination, and day-to-day People Operations support during an exciting period of growth. Key Responsibilities <ul><li>Support core HR administrative functions, including employee records, documentation, and compliance tracking </li><li>Coordinate and execute new hire onboarding and orientation, ensuring a seamless employee experience </li><li>Partner with hiring teams to schedule and coordinate interviews across multiple departments </li><li>Assist with People Operations initiatives, including employee communications and engagement efforts </li><li>Maintain and update HR systems, ensuring data accuracy and organization </li><li>Act as a resource for employee inquiries, escalating as needed in a fast-paced environment </li></ul>
2026-09-01T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-08-10T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-26T00:00:00Z

Tenant Services Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Job Summary:The Tenant Services Coordinator supports property management operations by serving as a key contact for tenants and assisting with service requests, communications, and building-related administrative tasks. This role helps maintain positive tenant relationships and ensures prompt issue resolution.Key Responsibilities:<ul><li>Respond to tenant inquiries and service requests in a timely manner</li><li>Coordinate maintenance requests with vendors, engineers, and property staff</li><li>Prepare tenant communications, notices, and building updates</li><li>Maintain tenant records, lease files, and service logs</li><li>Assist with move-ins, move-outs, and tenant onboarding processes</li><li>Support property events, meetings, and tenant engagement initiatives</li><li>Track certificates of insurance, vendor documents, and compliance records</li></ul>
2026-08-30T00:00:00Z