32 results for Tax Administrative Assistant in Foster City, CA

Administrative Assistant We are in search of an Administrative Assistant to join our team in the industry. This role is based in San Francisco, California, United States. This role offers a long term contract employment opportunity. As an Administrative Assistant, your primary duties will involve supporting affordable housing tax recertification and lease ups. Responsibilities • Assist with the processing of affordable housing tax recertification• Provide comprehensive support for lease ups• Serve as a leasing specialist, handling all related matters efficiently• Undertake the role of an occupancy specialist as required• Utilize 10-Key Accounting skills to ensure accurate record keeping• Respond to and resolve inquiries related to customer applications• Monitor customer accounts and take necessary actions when needed• Ensure maintenance of accurate customer credit records. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00419-0013192943**

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Administrative Assistant We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant located in Walnut Creek, California. As an Administrative Assistant, you will be primarily tasked with updating our new software database with client data, managing additional tasks from the HR and central operations departments, and maintaining a high level of customer service. Responsibilities• Handle the transfer of all client data into our recently implemented software database.• Manage extensive data entry tasks, including inputting names, addresses, and survey responses for each client.• Take on additional duties as required, including overflow projects from the HR and central operations departments.• Maintain a high level of detail and accuracy when working with client data and Excel spreadsheets.• Respond to customer inquiries and provide excellent customer service.• Coordinate inbound and outbound calls, as well as email correspondence.• Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word to effectively manage tasks and appointments.• Monitor client accounts and take necessary actions based on account status.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Administrative Assistant As an Administrative Support Specialist, you will play a key role in ensuring efficient office operations while providing exceptional service to guests and colleagues. You will contribute by managing records, upholding company standards, and fostering a collaborative team environment. This contract role may be 4-8 weeks in duration. Responsibilities Include:<ul><li>Enter and retrieve data from computer systems using various input devices.</li><li>Update and maintain detailed records, files, and reservations.</li><li>Respond to guest inquiries and resolve concerns using professional communication.</li><li>Transmit information or documents via computer, mail, and facsimile.</li><li>Operate office equipment, including copiers and fax machines.</li><li>Prepare professional correspondence such as letters, memos, and reports using Microsoft Office programs (e.g., Word, Excel, PowerPoint).</li><li>Manage incoming and outgoing mail (including sorting and distribution).</li><li>Organize and maintain paper and digital filing systems for records, reports, and business documents.</li><li>Compile, copy, sort, and file records of office and business activities.</li><li>Use computer systems or point-of-sale systems (POS) to enter and locate work-related data.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to become a part of our team based in Oakland, California. The individual will be tasked with a variety of administrative and clerical duties in our industry. This role offers a long term contract employment opportunity. Responsibilities: • Accurately and efficiently process customer credit applications. • Maintain precise records of customer credit. • Take appropriate action by monitoring customer accounts. • Provide assistance on administrative issues and procedures to department directors. • Conduct special studies and prepare administrative reports. • Handle all types of visitors and telephone calls, making suitable referrals. • Assist in the installation of new programs and procedures, while evaluating existing ones. • Independently analyze data for various tasks. • Assist in the preparation of budgets for various projects. • Compose correspondence, procedural memoranda, and prepare reports. • Monitor attendance records and process industrial claims. • Maintain both confidential and administrative files.

Bilingual Administrative Assistant Key Responsibilities:<ol><li>General Administrative Support:</li></ol><ul><li>Perform day-to-day administrative tasks, such as managing schedules, arranging appointments, and maintaining organized filing systems.</li><li>Answer and direct phone calls, emails, and other correspondences in both Spanish and English.</li></ul><ol><li>Customer and Client Support:</li></ol><ul><li>Serve as the primary point of contact for Spanish-speaking clients, providing exceptional customer service and resolving inquiries.</li><li>Translate documents and communications from English to Spanish and vice versa as needed.</li></ul><ol><li>Document Management:</li></ol><ul><li>Prepare and revise documents, reports, and presentation materials in both languages.</li><li>Handle data entry and maintain accurate records across digital and paper systems.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule and prepare meetings, including arranging interpreters when necessary.</li><li>Take notes and prepare meeting minutes in either language for distribution.</li></ul><ol><li>Bilingual Communication:</li></ol><ul><li>Facilitate communication across teams or clients that require Spanish-to-English or English-to-Spanish translation support.</li><li>Assist in representing the company to bilingual or Spanish-speaking markets.</li></ul><ol><li>Office Operations Support:</li></ol><ul><li>Order office supplies, handle incoming mail, and manage office equipment needs.</li><li>Assist with travel arrangements for team members, including itineraries and expense reporting.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications. • Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries. • Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup. • Assisting with additional tasks as directed by leadership. • Collaborating with various departments to ensure smooth communication and coordination between teams. • Handling data entry and email correspondence. • Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. • Managing inbound and outbound calls and scheduling appointments. • Providing exceptional customer service.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. The selected candidate will be a crucial part of our team, providing comprehensive support within our office environment, ensuring smooth and efficient operations. Responsibilities: • Greet and direct guests, ensuring a warm and detail oriented welcome.• Coordinate with vendors for various office needs and services.• Organize and set up meetings, ensuring all necessary arrangements are made.• Manage office setup, maintaining an organized and efficient workspace.• Handle the setup of lunches and other office events as needed.• Utilize skills in Office Administration and Customer Service to enhance office operations.• Coordinate events, ensuring all necessary arrangements are made and executed smoothly.• Act as a point of contact for office related inquiries and requests.• Maintain a high level of detail orientation and confidentiality. • Carry out other administrative tasks as assigned. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013191120 **

Administrative Assistant If you're looking for an Administrative Assistant position that involves a lot of mail merging, pivot tables, and presentation design, this could be the job for you! If you're results-oriented, you might be the Administrative Assistant Robert Half is looking for to perform various administrative and office support duties. This is an Administrative Assistant position for someone who is deeply passionate about growing their career. Candidates seeking a long-term contract / temporary to hire position in the Sunnyvale, California area would be interested in this Administrative Assistant opportunity. Responsibilities - Back various projects for other employees - Perform word processing, filing and faxing - Greet and instruct visitors - Answer telephone calls

Administrative Assistant Robert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will perform a number of different administrative and office support duties in this Administrative Assistant position. Do you embrace the tasks of mail merging, pivot tables, and presentation design? Then we have just the Administrative Assistant position for you. This Administrative Assistant role is a long-term contract / temporary to hire opportunity and is located in the Sunnyvale, California area. Responsibilities - Answer telephone calls - Support diverse projects for other employees - Perform word processing, filing and faxing - Greet and guide visitors

General Administrative Assistant Responsibilities:<ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul>

Non-Profit Administrative Assistant We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant. Key Responsibilities: <ul><li>Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments.</li><li>Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies.</li><li>Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items.</li><li>Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence.</li><li>Manage office supplies and maintain an organized and efficient office space.</li><li>Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts.</li><li>Collaborate with leadership on special projects to advance mission-driven goals.</li></ul>

Executive Assistant A prestigious foundation is seeking a resourceful and detail-oriented Executive Assistant to support a member of its C-suite team. This role requires a professional who thrives in a fast-paced environment, leverages exceptional organizational skills, and is collegial and approachable in their interactions. The Executive Assistant will play a pivotal role in ensuring seamless operations and coordination across the foundation’s senior leadership, board members, and key projects. Key Responsibilities:<ul><li>Draft emails and other communications on behalf of the C-suite executive.</li><li>Ensure timely responses to inquiries and streamline correspondence processes.</li><li>Assist in planning, managing, and executing special projects, which includes organizing activities, tracking progress, and driving implementation.</li><li>Manage deliverables efficiently while maintaining clear communication with stakeholders.</li><li>Attend board meetings alongside the executive, taking accurate and concise notes.</li><li>Prepare meeting agendas, summarizations, and follow-up materials.</li><li>Interact regularly with senior staff and board members to support preparation and logistics for board meetings.</li><li>Coordinate logistics for foundation events, ensuring all operations align smoothly.</li><li>Manage complex calendar schedules, prioritizing competing demands and providing solutions to scheduling conflicts.</li><li>Organize travel arrangements when necessary.</li></ul>

Bilingual Administrative Assistant (Mandarin, Cantonese, or Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Perform general administrative duties, such as managing calendars, scheduling meetings, and organizing travel arrangements (Source: PDQ context:RH Acronym Guide.docxin).</li><li>Handle correspondence (emails, phone calls, and documents) in both English and Mandarin/Cantonese to support clear and effective communication.</li><li>Prepare and translate documents, reports, and presentations between English and Mandarin/Cantonese, ensuring linguistic accuracy and cultural sensitivity.</li></ul><ol><li>Customer and Team Coordination</li></ol><ul><li>Act as a primary point of contact (POC) for internal employees and external stakeholders, facilitating bilingual communication (Source: POC context:RH Acronym Guide.docxin).</li><li>Respond to inquiries and assist clients, customers, and team members in both Chinese and English.</li><li>Coordinate meetings, training sessions, and events that involve multilingual participants.</li></ul><ol><li>Data Management</li></ol><ul><li>Accurately maintain records, including documentation and filing systems, in compliance with company policies and confidentiality guidelines.</li><li>Input and manage data in relevant systems, ensuring information is updated and accessible for business operations.</li></ul><ol><li>Problem-Solving and Multitasking</li></ol><ul><li>Manage competing priorities while delivering high-quality administrative solutions.</li><li>Troubleshoot issues related to language barriers, resolving communication gaps effectively.</li></ul>

Administrative Assistant We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. Responsibilities:<ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>

Executive Assistant Job Summary:We are seeking a dedicated and organized Executive Assistant to support senior leadership in managing their day-to-day responsibilities. This role involves coordinating schedules, handling communications, and ensuring smooth operations within a dynamic environment. The ideal candidate is adaptable, detail-oriented, and proactive in anticipating needs.Key Responsibilities:<ul><li>Manage and maintain executive calendars, including scheduling meetings, appointments, and travel logistics.</li><li>Act as the primary point of contact for internal and external communications, ensuring timely responses and clear communication.</li><li>Prepare and organize documents, reports, presentations, and meeting agendas with accuracy and high-quality standards.</li><li>Foster collaboration across teams by assisting with administrative tasks or project coordination as needed.</li><li>Monitor and prioritize incoming requests, ensuring they are addressed or delegated promptly.</li><li>Safeguard sensitive information and maintain confidentiality in all aspects of the role.</li><li>Identify opportunities for process improvement and assist in implementing effective solutions.</li></ul>

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. The reason this role is open is because the current Front Desk is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Executive Assistant Job Description:We are in search of a highly organized and experienced Executive Assistant to support our C-level executives. The role requires managing calendars, planning and coordinating corporate events, assisting with some HR responsibilities, and handling queries from multiple shareholders.Responsibilities:<ul><li>Organizing and managing executive schedules, ensuring their calendars are efficiently managed and updated.</li><li>Planning, coordinating, and overseeing all corporate events.</li><li>Assisting human resources with recruitment efforts, employee communication, and other related activities.</li><li>Acting as the point of contact between executives and internal/external clients.</li><li>Responding promptly to shareholder inquiries, preparing necessary communications or documentation.</li><li>Preparing business reports and presentations for the executive team.</li><li>Handling confidential information and maintaining the executive's privacy at all times.</li></ul>

Administrative Coordinator We are seeking an Administrative Coordinator to become an integral part of our team. Located in San Francisco, California, this role will enhance our operations by managing calendars, supporting travel arrangements, and handling financial tasks. As an Administrative Coordinator, you will be involved in a wide range of duties, making it a stimulating and dynamic role. This position offers a contract to permanent employment opportunity. Responsibilities: • Manage executive schedules by maintaining and updating Google Calendars• Coordinate travel arrangements and ensure smooth travel experiences• Assist the Travel Operations Manager in various tasks• Utilize ADP - Financial Services to handle financial tasks• Reconcile invoices from travel agencies• Organize and manage expenses using Concur• Utilize CRM to maintain accurate customer credit records• Address inbound calls and provide excellent customer service• Assist in budget processes with the use of Microsoft Excel• Ensure efficient communication across different platforms, including Cisco Webex Meetings• Handle tasks related to Banner Ads and Google Apps• Utilize About Time for effective time management. ** If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID#00410-0013156385 **

Office Clerk We are currently seeking an Office Manager who is motivated, detail-oriented, and skilled in managing day-to-day office operations. This individual will play an integral role in ensuring office efficiency and supporting both staff and clients in a busy, mission-driven environment. <ul><li>Oversee daily office operations, including managing schedules, space, and resources to maintain a productive work environment.</li><li>Supervise and support front office staff, ensuring they provide excellent support and maintain professionalism in client interactions.</li><li>Order, maintain, and track office supplies and inventory, ensuring cost efficiency and availability.</li><li>Serve as the main point of contact for external vendors, contractors, and service providers, coordinating agreements and addressing issues as needed.</li><li>Ensure proper maintenance of office equipment (e.g., copiers, phones, computers) and troubleshoot issues or coordinate repairs.</li><li>Prepare and distribute internal communications to enhance organizational alignment across teams.</li><li>Assist leadership with scheduling, meeting coordination, and follow-up on key projects.</li><li>Maintain and organize office records, including client data (where applicable), vendor contracts, and compliance documentation.</li><li>Oversee general office upkeep and cleanliness to ensure a welcoming and professional environment for staff, clients, and visitors.</li><li>Contribute to process improvements and implement best practices to improve office efficiency.</li></ul>

Finance Operations at Family Office *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a prestigious venture capital firm in Palo Alto, known for backing successful entrepreneurs and driving innovation. This role offers the opportunity to manage accounting for the management company in a dynamic and supportive environment. Work with a top-tier team, enjoy excellent work-life balance, and benefit from a comprehensive benefits package and a profit-sharing plan. Responsibilities:<ul><li>Collaborate with CFO and Family Office Director on financial and operational projects</li><li>Assist with administrative tasks and maintain confidentiality</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Office Clerk We are looking for a motivated and detail-oriented Office Clerk to join our client’s team. The ideal candidate will support daily office operations and assist in maintaining an organized and efficient workplace. Key Responsibilities:<ul><li>Perform accurate data entry and maintain all records and files properly.</li><li>Handle incoming and outgoing communications, such as emails and phone calls.</li><li>Organize and manage documents, both physical and digital, for easy access.</li><li>Assist with scheduling, meeting preparation, and event coordination.</li><li>Prepare routine reports, letters, and other required documentation.</li><li>Provide outstanding customer service as a point of contact for inquiries.</li><li>Collaborate with colleagues to ensure efficient workflow and address any administrative issues that arise.</li></ul>