We are looking for a skilled Executive Assistant to provide high-level support to senior executives in a dynamic and fast-paced environment. This is a Contract to permanent position based in Irving, Texas, offering an excellent opportunity to showcase your organizational and communication talents. The ideal candidate is detail-oriented, proactive, and experienced in managing executive schedules and travel arrangements.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by compiling necessary materials and ensuring all logistics are in place.<br>• Act as the primary point of contact for scheduling and rescheduling appointments as needed.<br>• Communicate effectively with internal teams and external stakeholders to coordinate meetings and events.<br>• Monitor and manage travel budgets while ensuring cost efficiency.<br>• Provide administrative support in preparing reports, presentations, and correspondence.<br>• Handle confidential information with professionalism and discretion.<br>• Identify potential scheduling conflicts and resolve them promptly.<br>• Collaborate with other assistants and departments to ensure seamless operations.
We are looking for an experienced and proactive Executive Assistant to provide high-level administrative support to our executive team. This Contract-to-Permanent position is based in Dallas, Texas, and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion. The ideal candidate will excel in a fast-paced environment, ensuring smooth office operations while maintaining confidentiality.<br><br>Responsibilities:<br>• Manage complex calendars for executives, including scheduling appointments and coordinating meetings.<br>• Organize and book travel arrangements, including itineraries, accommodations, and transportation.<br>• Prepare and edit detailed documents, such as reports, presentations, and correspondence.<br>• Support board meetings by coordinating agendas, preparing materials, and following up on action items.<br>• Oversee daily office operations, including supplies management, vendor coordination, and workspace organization.<br>• Act as the primary point of contact for IT, Facilities, HR, and service providers.<br>• Assist with employee onboarding and offboarding processes, ensuring smooth transitions.<br>• Plan and manage office events and meetings, including catering, setup, and travel arrangements for attendees.<br>• Run errands and provide transportation for executives or board members as needed.<br>• Track deadlines, priorities, and tasks to ensure timely completion of executive objectives.
