<p><strong>Company Overview</strong></p><p>Join Robert Half, a global leader in specialized staffing, known for its commitment to excellence and innovation. Our <strong>Full-Time Engagement Professionals (FTEP)</strong> practice provides the unique opportunity to work as a full-time employee of Robert Half while experiencing diverse and exciting client engagements. As part of this team, you will assist organizations of varying sizes and industries with critical accounting and finance initiatives, including leave of absence coverage, software implementations, backlog cleanups, and special projects.</p><p><br></p><p><strong>Position Overview</strong></p><p>Robert Half is seeking a dedicated <strong>Accounts Payable Specialist</strong> to join our FTEP team. As an AP Specialist, you will leverage your expertise in accounting and payables processes to assist clients during periods of transformation, transition, or growth. You will work directly with our clients to manage their accounts payable workflows, resolve inefficiencies, support software transitions, and implement best practices, ensuring the highest level of service and client satisfaction.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li><strong>Accounts Payable Management</strong>: Process and reconcile invoices, purchase orders, and payment approvals, ensuring timely and accurate handling of all payables.</li><li><strong>Interim Coverage</strong>: Step into key AP roles during client team absences (such as maternity leave or medical leave), maintaining operational continuity and ensuring critical deadlines are met.</li><li><strong>Software Implementations</strong>: Assist clients in transitioning to or optimizing their accounts payable systems by providing expertise in system setup, testing, troubleshooting, and training.</li><li><strong>Backlog Cleanup</strong>: Analyze and resolve aged payables or other backlog issues by implementing efficient processes to restore order and ensure compliance.</li><li><strong>Special Projects</strong>: Lead or support client initiatives, including vendor audits, process improvements, policy updates, compliance reviews, or AP team training.</li><li><strong>Client Collaboration</strong>: Work closely with client staff, stakeholders, and other team members to assess and address their accounts payable needs, offering solutions tailored to their business objectives.</li><li><strong>Process Optimization</strong>: Identify gaps or inefficiencies in existing AP workflows and recommend improvements aligned with industry standards and client requirements.</li></ul><p><br></p>
<p>The Accounts Payable Specialist provides guidance to the AP Coordinator by assisting in responses to external vendors and internal managers regarding accounts payable processes, identifies self-assessed sales tax invoices, verifies the accuracy of vendor invoices, processes 3-way matches with PO related invoices, codes non-PO invoices with correct general ledger segments, generates ACH and check payment runs, and assists with the 1099 process. This position is located at the Irving, TX headquarters, directly reporting to the Accounts Payable Manager, and will work closely with the Finance and Accounting teams to produce accurate and timely transactional processing related to purchasing and financial operations. The successful candidate will utilize strong business understanding, accounts payable expertise, and solid communication skills to become an effective team member at every level of the organization to understand business objectives and provide insightful accurate reporting in support of those objectives.</p><p><br></p><p>Job Responsibilities</p><p>• Assist with AP team communication, both internally and externally</p><p>• Identify self-assessed sales tax invoices</p><p>• Verify the accuracy of vendor invoices scanned into accounting system</p><p>• Process monthly consolidated billings utilizing system templates</p><p>• Process 3-way matches for PO related invoices</p><p>• Process monthly rent invoices</p><p>• Assist with audit requests as needed</p><p>• Performs, participates, and coordinates in special projects or initiatives in line with the accounting department.</p><p>• Void and reissue payments</p><p>• Research price discrepancies and communicate with procurement team to find solutions</p><p>• Code non-PO invoices with correct general ledger segments</p><p>• Process ACH and check payment runs weekly</p><p>• Continues to improve department processes through thoughtful and ongoing communication with the AP, Finance, and accounting teams.</p><p>• Assists with the 1099 review process, and various accounting projects.</p><p>• Ensures policies, procedures, and documentation are current and accurate.</p><p>• Standardizes procedures for efficiency within a growing environment.</p><p><br></p>
<p>North Dallas company looking for an Accounts Payable Analyst. In this position, you will conduct Accounts Payable, analyze and forecast performance in conjunction with operating plans, vendor reconciliations, discrepancy research and more. Additional duties include be responsible for advising management on the allocation of resources to best accomplish objectives and preparing AP Department reports for management. You will be a part of a dynamic team being a key business partner in areas such as forecasting, performance reporting, and expense management. </p><p> </p><p>Role & Responsibilities</p><ul><li>AP Analyst who can support world class strategic and financial planning methods, build long-range operating plans to support business imperatives, develop rolling forecast processes to ensure resources each and every quarter are consumed at maximum effectiveness. You will also help with operationalizing and cultivating a more data-driven planning process and improved monthly and quarterly AP reporting.</li><li>Work with senior executives on strategic deep dives by developing financial models and insights on topics such as: Retention forecasts, Campaign Planning & Tracking, return on investment of strategic investments, event tracking and execution, strategic resource allocation and prioritization</li><li>Track monthly and quarterly performance through comparison of actuals versus expectations and enable business partners to handle their resources in the best way possible</li><li>Drive monthly reporting to business partners on financial results and actions required</li><li>Work with Accounting on the monthly and quarterly financial close process</li></ul><p><br></p>
We are looking for a skilled Accounting Manager to lead and optimize the operations of our accounting department in Dallas, Texas. This role involves supervising a team of professionals, ensuring compliance with regulatory standards, and driving process improvements. The ideal candidate will have a strong background in accounting, excellent leadership skills, and a commitment to accuracy and efficiency.<br><br>Responsibilities:<br>• Oversee the daily operations of the accounting department, ensuring smooth workflows and compliance with policies.<br>• Assign tasks and projects to team members, including entry-level Accountant, AP Coordinator, and AR Coordinator, to maintain accuracy and accountability.<br>• Develop and implement new processes to improve efficiency and ensure compliance with regulatory and organizational standards.<br>• Manage the company’s general ledger, accounts receivable, cash flow, and collections to maintain financial health.<br>• Lead the month-end and year-end close processes, including the preparation of financial statements and audit documentation.<br>• Ensure timely and accurate filing of taxes in compliance with all relevant regulations.<br>• Participate in budgeting and forecasting efforts to support strategic financial planning.<br>• Monitor and enhance accounting systems and procedures, initiating corrective actions when necessary.<br>• Collaborate with internal and external stakeholders to meet financial reporting objectives and deadlines.
We are looking for an experienced Accounts Payable Specialist to join a dynamic non-profit organization in Fort Worth, Texas. This Contract-to-continuing position offers an opportunity to contribute to essential financial operations, ensuring smooth and accurate processing of accounts payable tasks. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Reconcile invoices and receipts to ensure proper approvals and accuracy of financial records.<br>• Assign correct financial classifications and code transactions to appropriate accounts.<br>• Process vendor payments promptly and maintain compliance with organizational policies.<br>• Prepare and distribute 1099-Misc tax forms for contract vendors in accordance with regulations.<br>• Manage and close credit card accounts using the Concur software platform.<br>• Audit transactions for budgetary alignment and adherence to approval protocols.<br>• Assist in payroll and timesheet processing to ensure timely employee compensation.<br>• Generate billing for funding sources related to program services and expenses.<br>• Perform account reconciliations to maintain financial accuracy and integrity.<br>• Support general accounting duties as needed to ensure smooth operations.
<p>Responsibilities</p><p>· Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department</p><p>· Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies</p><p>· Providing customer service to internal business partners</p><p>· Providing internal and external audit assistance as required</p><p>· Open, sort and distribute daily department mail</p><p>· Sort, log, photocopy, and file invoices, checks, and other documents</p><p>· Verify, log and mail checks, including expediting special handling</p><p>· Perform special projects as assigned</p>
<p>We are looking for a detail-oriented Accounts Payable (AP) Analyst to join our team in Dallas, Texas. In this hybrid role, you will collaborate with various departments to manage accounts payable processes, ensure accurate coding, and maintain vendor records. This position offers an exciting opportunity to contribute to financial operations while driving process improvements and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Accounts Payable Manager and accountants by entering payables and processing AP batches for checks, wires, and payments.</p><p>• Review expenses to ensure proper general ledger coding and verify alignment with budget allocations.</p><p>• Monitor payment workflows in Avidxchange, resolving escalated items and ensuring timely completion.</p><p>• Generate weekly and monthly reports and reconciliations in collaboration with the Accounts Payable Manager.</p><p>• Support monthly close procedures by working closely with accountants to finalize accounts payable activities.</p><p>• Partner with Property and Fund Accounting teams to ensure accurate expenditure tracking, timely vendor payments, and resolution of inquiries.</p><p>• Manage vendor records, including new vendor setups and updates to existing profiles in accounting systems.</p><p>• Assist in preparing annual 1099 tax filings for vendors.</p><p>• Identify opportunities for process improvements and contribute to enhanced efficiency in accounts payable operations.</p><p><br></p><p><br></p>
<p><strong>Location:</strong> Fort Worth, TX – <em>On-Site</em></p><p> <strong>Employment Type:</strong> Full-Time | W2 Employee | Project-Based Consulting</p><p> <strong>Division:</strong> Full-Time Engagement Professionals (FTEP) – Robert Half</p><p>Robert Half is hiring an <strong>Accounts Payable Specialist</strong> to join our <strong>Full-Time Engagement Professionals (FTEP)</strong> team in Fort Worth. This is a <strong>W2, full-time consulting role</strong> offering consistent on-site project work with respected local employers.</p><p>We're looking for detail-oriented AP professionals who enjoy keeping things moving, solving discrepancies, and supporting finance teams during transitions, ERP implementations, or clean-up periods.</p><p><br></p><p>What You’ll Do:</p><ul><li>Process high-volume <strong>invoices</strong>, credit memos, and expense reimbursements</li><li>Perform <strong>3-way matching</strong>, purchase order reviews, and exception handling</li><li>Maintain accurate vendor records and resolve discrepancies in a timely manner</li><li>Assist with <strong>month-end accruals</strong>, aging reports, and audit support</li><li>Partner with procurement and receiving teams to ensure smooth workflow</li><li>Contribute to <strong>automation initiatives</strong> and help optimize AP processes within ERP systems</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Fort Worth, Texas. In this Contract-to-Permanent position, you will play a key role in managing the accounts payable process, ensuring timely and accurate payments, and maintaining strong vendor relationships. If you have a background in disbursements and invoice processing, this is an excellent opportunity to showcase your expertise in a dynamic work environment.<br><br>Responsibilities:<br>• Review and verify vendor invoices for accuracy before entering them into the system.<br>• Prepare and process payments, including check runs, ACH transfers, and wire transfers.<br>• Manage vendor records, including W-9 forms, and ensure compliance with organizational standards.<br>• Address vendor inquiries promptly and professionally to maintain strong working relationships.<br>• Perform reconciliation of vendor statements and resolve discrepancies as needed.<br>• Reconcile the accounts payable sub-ledger to the general ledger for accuracy and completeness.<br>• Generate and distribute accounts payable aging reports to support financial oversight.<br>• Prepare and issue 1099 forms in compliance with regulatory requirements.<br>• Collaborate with procurement and receiving teams to resolve payment-related issues effectively.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Richardson, Texas. In this role, you will play a key part in ensuring accurate and efficient processing of vendor invoices and payments. This is an excellent opportunity to utilize your expertise in accounts payable operations while contributing to the overall financial accuracy of the organization.<br><br>Responsibilities:<br>• Process and validate bills for entry into the accounting system with precision and timeliness.<br>• Ensure all vendor invoices are paid accurately and on schedule, including leveraging prompt payment discounts when applicable.<br>• Obtain necessary approvals for received invoices prior to data entry.<br>• Reconcile and review vendor statements to maintain accurate financial records.<br>• Contribute to month-end closing activities and prepare reports as required.<br>• Identify and implement process improvements to enhance efficiency.<br>• Manage payment processes, including Automated Clearing House (ACH) transactions and check runs.<br>• Collaborate with team members to resolve discrepancies and ensure compliance with financial policies.
We are looking for an experienced Accounts Payable Specialist to join our team on a long-term contract basis in Dallas, Texas. This role is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and has a strong background in managing accounts payable functions. You will play a key role in ensuring accurate processing of invoices, timely payments, and maintaining financial records.<br><br>Responsibilities:<br>• Accurately process and verify a high volume of vendor invoices in a timely manner.<br>• Ensure all payments are made promptly and creditor ledgers are maintained with precision.<br>• Monitor and update daily cash flow while logging vendor payments in the accounting system.<br>• Track and validate purchase orders submitted by technicians to ensure completeness and accuracy for monthly reports.<br>• Build and maintain positive relationships with vendors, addressing and resolving any payment discrepancies.<br>• Handle petty cash management and ensure proper documentation of all transactions.<br>• Provide administrative support for outgoing payments, including assistance with accounts receivable tasks such as deposits of cash or check payments.<br>• Assist technicians in submitting invoices and ensure compliance with company procedures.
We are looking for an experienced Accounts Payable Specialist to join our team in Southlake, Texas. This is a Contract to permanent opportunity within the retail industry, offering a dynamic work environment and opportunities for growth. The role involves handling vendor payments, reconciliations, and expense reimbursements while ensuring accuracy and timeliness in all financial operations.<br><br>Responsibilities:<br>• Process vendor invoices manually, handling approximately 65 invoices per week.<br>• Input vendor data using Excel integrations for multiple vendors, each with distinct processes.<br>• Manage mileage expense reimbursements, performing weekly integrations via Excel.<br>• Administer direct sales vendor payments through weekly Excel integrations.<br>• Execute weekly payment runs, including checks and electronic transfers, with Tuesday and Wednesday being critical days.<br>• Reconcile vendor accounts and resolve discrepancies to ensure accurate financial records.<br>• Maintain vendor profiles and update account details as needed.<br>• Address outstanding checks and ensure timely resolution of payment issues.
<p>We are looking for a skilled Procure to Pay Analyst to join our client's team in Irving, Texas. In this role, you will focus on providing timely and accurate reporting, managing key accounts, and ensuring compliance with internal controls. You will collaborate with stakeholders to analyze data, improve processes, and support various projects within the Procure-to-Pay (P2P) group.</p><p><br></p><p>Responsibilities:</p><p>• Prepare periodic reports for key accounts and team performance metrics within the Accounts Payable function.</p><p>• Handle month-end accrual processes and ensure accuracy for the Accounts Payable team.</p><p>• Investigate and resolve aged items in control accounts, including Trade A/P and GR/IR.</p><p>• Conduct reconciliations to maintain compliance with internal controls.</p><p>• Review and make informed decisions on vendor master data requests as needed.</p><p>• Support annual 1099 reporting and semi-annual unclaimed property filings.</p><p>• Process reallocations for centrally-billed goods and services across the organization.</p><p>• Assist with travel and expense system data management and reporting.</p><p>• Act as a subject matter expert for handling large data sets and journal entries.</p><p>• Participate in special projects and provide backup support for credit card administration and bank account functions.</p>
<p>Responsibilities</p><p>· Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>· Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>· Input timesheet data</p><p>· Verify of documents and codes</p><p>· Process payments and compiling segments of monthly closings and annual reports</p><p>· Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>· Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>· Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>Robert Half is trying to fill an Accounts Receivable (AR) Clerk position with an organization that offers a stimulating work environment among a team of experienced, motivated professionals. In this position, you will be required to manage all general administrative needs of the AR/Finance Department. You will work closely and report to the Accounting Manager. </p><p> </p><p>Main Job Tasks and Responsibilities for the successful Accounts Receivable candidate include:</p><p>Maintain daily cash postings</p><p>Posting reconciliations</p><p>batch posting reconciliations</p><p>Send invoices to customers</p><p>Respond to all charge backs in timely manner to ensure reduced adjustments of revenue</p><p>Responsible for monitoring and maintaining assigned accounts</p><p>Accountable for reducing delinquency for assigned accounts</p><p>Responsible for direct and proactive communication/follow up with internal and external customers</p><p>5+ years of Accounts Receivable experience</p><p>High School GED or higher. Some college preferred.</p><p>Intermediate MS Excel (Pivot Tables & VLookups), MS Word, and MS Outlook experience</p><p>Knowledge of accounts receivable and general accounting procedures</p><p>Experience dealing with foreign invoices</p><p>Must possess strong attention to detail and solid communication abilities.</p>
We are looking for a dynamic Bookkeeper/Office Manager to join our team in Dallas, Texas. This role is ideal for an organized and detail-focused individual who excels in managing financial tasks, human resources, and office operations. The successful candidate will play a key role in maintaining efficiency and supporting both leadership and staff across various functions.<br><br>Responsibilities:<br>• Perform daily bookkeeping tasks, including managing accounts payable and receivable, payroll processing, and bank reconciliations using accounting software.<br>• Prepare financial reports and forecasts to support strategic decision-making.<br>• Collaborate with external accountants and a fractional Chief Financial Officer to ensure accurate and timely financial management.<br>• Oversee employee onboarding and offboarding processes while maintaining personnel records.<br>• Ensure compliance with HR policies, safety standards, and operational procedures.<br>• Safeguard sensitive employee and company data by maintaining confidentiality and secure record-keeping practices.<br>• Provide administrative support to leadership and staff, ensuring smooth day-to-day operations.<br>• Identify inefficiencies in office workflows and implement solutions to improve productivity.<br>• Organize team-building events and employee appreciation activities to foster a positive workplace culture.<br>• Support marketing and business development initiatives and facilitate internal communications.
<p><strong>Position Overview</strong></p><p>Robert Half’s Full-Time Engagement Professionals (FTEP) practice is looking for an <strong>Accounts Receivable Specialist</strong> to join our team. This is a full-time, salaried position in which you will serve as a Robert Half employee, deployed to work with our clients on a variety of assignments. As part of this program, you will assist clients across industries on critical business initiatives such as Leave of Absence (LOA) coverage, software implementations, backlog cleanups, special finance projects, and more. This unique opportunity offers stability, continuous professional development, and ongoing exposure to different clients, tools, and challenges while maintaining full-time employment with Robert Half.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>In your role as an Accounts Receivable Specialist, you will:</p><ul><li><strong>Accounts Receivable Management</strong>: Process, monitor, and manage accounts receivable transactions, including invoicing, payment posting, and reconciliations to ensure timely and accurate recordkeeping.</li><li><strong>Backlog Cleanup</strong>: Assist clients with identifying and resolving aged receivables, outstanding balances, and discrepancies to bring accounts up to date.</li><li><strong>Software Implementation Support</strong>: Collaborate with clients during new ERP or accounting system implementations, providing expertise in AR module setup, data migration, and troubleshooting.</li><li><strong>LOA Coverage & Interim Support</strong>: Step in as a critical resource for clients during staff leave periods or make interim contributions to ongoing financial operations to ensure uninterrupted workflows.</li><li><strong>Process Improvements</strong>: Assess existing AR practices, identify inefficiencies, and recommend strategies to optimize workflows and reduce DSO (Days Sales Outstanding).</li><li><strong>Client-Specific Special Projects</strong>: Partner with clients on custom finance projects, including audits, reconciliations, and reporting, delivering high-quality outcomes to meet their needs.</li><li><strong>Stakeholder Engagement</strong>: Serve as the point of contact for cross-functional collaboration to resolve billing and collections issues, building effective relationships with internal and external stakeholders.</li><li><strong>Compliance & Reporting</strong>: Ensure compliance with GAAP standards and applicable policies while preparing AR reports as required by the client to support financial decision-making.</li></ul><p><br></p>
We are looking for a skilled AP/AR Clerk to join our team in Frisco, Texas. In this role, you will handle a variety of accounting functions, including managing accounts payable and receivable processes, overseeing collections, and ensuring accurate cash applications. This position requires someone with strong attention to detail, excellent organizational skills, and a commitment to maintaining financial accuracy.<br><br>Responsibilities:<br>• Process and manage full-cycle accounts payable and accounts receivable transactions.<br>• Oversee commercial collections and ensure timely resolution of outstanding balances.<br>• Administer liens and bonds in compliance with company and legal standards.<br>• Handle cash applications with accuracy and attention to detail.<br>• Maintain employee timekeeping records and ensure proper documentation.<br>• Assist with benefits administration to support employee needs.<br>• Reconcile financial discrepancies and prepare reports as required.<br>• Collaborate with internal teams to ensure seamless financial operations.<br>• Support audits and ensure compliance with accounting regulations.
We are looking for an Accounts Receivable Specialist to join a leading manufacturing company in Grapevine, Texas. This Contract-to-permanent position offers an excellent opportunity to play a key role in managing accounts receivable processes while collaborating with a dynamic and supportive team. The ideal candidate will excel in customer account management, credit handling, and reconciliation tasks to ensure seamless financial operations.<br><br>Responsibilities:<br>• Process and evaluate credit applications, ensuring accuracy and maintaining proper documentation.<br>• Set up and maintain customer accounts, ensuring all information is current and accurate.<br>• Issue credit memos to customers and resolve any related inquiries or discrepancies.<br>• Investigate outstanding credit issues and communicate effectively with customers and internal teams.<br>• Monitor account activity to manage credit holds and approve timely releases.<br>• Collaborate with sales and other internal teams to address account inquiries and troubleshoot issues.<br>• Manage Salesforce cases related to customer accounts and credit matters.<br>• Reconcile customer accounts, resolving open balances and maintaining accurate records.<br>• Handle specialized customer documentation, including tax-exempt certificates and lien release requests.<br>• Support general accounting operations by performing additional tasks as needed.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Carrollton, Texas. In this role, you will manage key aspects of accounts receivable processes, ensuring accurate and timely billing, cash management, and record maintenance. This is an excellent opportunity to work in a dynamic environment while contributing to the financial health of the business.<br><br>Responsibilities:<br>• Maintain and update customer account information to ensure accuracy and reliability.<br>• Generate and distribute customer invoices and account statements in a timely manner.<br>• Build and foster strong relationships with customers to address inquiries and concerns.<br>• Investigate and resolve billing discrepancies to ensure accurate records.<br>• Handle daily cash management tasks, including recording bank deposits, maintaining cash receipt logs, and posting payments to accounts receivable ledgers.<br>• Research and resolve issues related to cash exceptions or returned payments.<br>• Monitor accounts receivable aging, apply credits and collections, and address uncollectible amounts or discrepancies.<br>• Process refund requests for eligible franchisees and members in compliance with company policies.<br>• Contribute to process improvement initiatives and maintain thorough documentation of procedures.<br>• Take on additional duties and projects as assigned to support the team.
We are looking for a skilled Accounting Clerk to join our team on a long-term contract basis in Argyle, Texas. This role involves managing essential financial operations such as accounts payable, accounts receivable, and invoice processing while ensuring accuracy and efficiency. The ideal candidate will possess strong attention to detail and proficiency in QuickBooks and data entry.<br><br>Responsibilities:<br>• Process accounts payable transactions, including timely payment of invoices and accurate recording of expenses.<br>• Manage accounts receivable by monitoring incoming payments and following up on outstanding balances.<br>• Perform detailed data entry tasks to maintain accurate financial records and documentation.<br>• Utilize QuickBooks for tracking and managing financial activities, including reconciliation and reporting.<br>• Handle invoice processing to ensure timely and accurate billing and payment.<br>• Assist in preparing financial reports and summaries as needed.<br>• Maintain organized and up-to-date records for audits and compliance purposes.<br>• Collaborate with team members to streamline accounting procedures and improve efficiency.<br>• Address discrepancies and resolve issues in financial transactions promptly.
We are looking for a skilled and detail-oriented Office Admin/Accounting Clerk to join our team in Arlington, Texas. This role is ideal for someone who excels at multitasking, enjoys supporting executives, and has a solid foundation in administrative and accounting tasks. The successful candidate will bring organizational expertise and a commitment to accuracy in all aspects of their work.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to C-suite executives, including managing schedules, coordinating travel arrangements, and preparing reports.<br>• Serve as the primary point of contact for visitors, ensuring a welcoming and organized front office environment.<br>• Organize and maintain both physical and digital records to ensure accessibility and security.<br>• Perform data entry tasks related to invoices, expense reports, and purchase orders with precision.<br>• Assist with routine accounting tasks such as accounts payable/receivable entries and financial reconciliations.<br>• Coordinate office supplies and oversee general office management duties to maintain efficiency.<br>• Prepare, format, and edit presentations, documents, and reports for executive review.<br>• Support month-end and year-end financial processes, ensuring accuracy and timeliness.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure meeting rooms and common areas are organized and presentable at all times.
Billing Specialist Overview: The Billing Specialist plays a critical role in ensuring the seamless execution of billing processes, compliance with firm policies, and client satisfaction. This individual will manage complex billing workflows, resolve disputes, and provide detailed reporting in a fast-paced, detail oriented services environment. Key Responsibilities: Create, review, and edit bill proformas based on requests from attorneys, paralegals, and secretaries. Process high-volume, complex legal bills efficiently, including applying discounts, split-party billing, and preparing e-bills. Analyze and monitor e-billing platforms to handle appeals for deductions and specialty legal billing issues. Submit invoices via mail, email, and e-billing platforms (e.g., CounselLink, LegalTracker, TyMetrix 360, etc.). Maintain billing and matter management data in ERP systems and e-billing platforms by setting up clients, matters, timekeepers, and rates, and coordinating with clients for system setup support. Ensure compliance with firm billing policies, outside counsel guidelines, and client-specific requirements, recommending policy updates as needed. Accurately manage client and matter setup, billing arrangements, accruals, budgets, and status reports to meet deadlines. Review and approve new client/matter intake forms to verify billing arrangements, rates, and discounts. Assess and provide feedback on billing requirements in new client engagement letters. Maintain desktop procedures and documentation for special handling requirements. Generate billing schedules and analyses, and ensure compliance with client-specific reporting needs (e.g., accruals, budgets, timekeeper data). Test and verify billing software application updates and enhancements. Assist with ad hoc accounting projects as assigned. Communicate courteously and professionally with clients, attorneys, and staff across all levels of the firm. Skills and Qualifications: Experience: 1–3 years of relevant experience required; billing experience in a detail oriented services or law firm environment is preferred. Proficiency: Strong knowledge of Microsoft Office, especially Excel, Word, and Outlook, with the ability to learn new software/applications quickly. Familiarity with billing platforms (e.g., Aderant) and e-billing systems is a plus. Education: An associate degree in accounting or a related field is required; a bachelor’s degree is preferred. Equivalent work experience may be considered. Technical Skills: Solid understanding of accounting processes and aptitude for working with ERP and billing systems. Soft Skills: Excellent attention to detail, organizational ability, and time management. Strong communication (written and verbal) skills with a client-focused approach. Attributes: Must possess analytical skills, the ability to multi-task effectively, and a collaborative mindset to work both independently and as part of a diverse team. Additional Requirements: Familiarity with outside counsel billing guidelines and client engagement letters. Capacity to interact with a variety of personalities and stakeholders at different levels of the organization.
We are looking for an experienced Bookkeeper to join our team in Dallas, Texas. In this role, you will manage essential financial tasks, including accounts payable and receivable, credit card reconciliations, and accurate data entry. The ideal candidate will have a strong understanding of bookkeeping within the construction industry and a commitment to delivering exceptional service to clients and vendors.<br><br>Responsibilities:<br>• Process vendor invoices in QuickBooks Online and ensure all entries are accurate and timely.<br>• Prepare and issue payments to vendors while maintaining proper expense allocation for construction projects.<br>• Generate and distribute invoices to clients based on project milestones or completed work.<br>• Monitor customer accounts and oversee the collection of payments to maintain positive cash flow.<br>• Reconcile credit card transactions with vendor receipts and resolve discrepancies in bank statements.<br>• Input financial data into QuickBooks Online with accuracy, ensuring proper categorization and reconciliation.<br>• Maintain organized digital records of invoices, receipts, and other financial documents.<br>• Address inquiries from vendors and clients regarding payments, invoices, and account discrepancies.<br>• Apply construction-specific financial knowledge, including job costing, subcontractor payments, and budgeting, to ensure compliance with industry standards.
We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Carrollton, Texas. This role involves managing all financial aspects of the organization, ensuring accuracy and compliance with accounting standards. The ideal candidate will have strong experience in bookkeeping and a proven ability to handle multiple accounting functions efficiently.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records, including accounts payable and accounts receivable.<br>• Prepare and post journal entries to ensure proper accounting processes are followed.<br>• Perform regular bank reconciliations to verify account balances and resolve discrepancies.<br>• Utilize QuickBooks Enterprise to manage and track financial data effectively.<br>• Generate financial reports and statements to support decision-making and compliance.<br>• Monitor and process invoices, ensuring timely payments and proper documentation.<br>• Assist in budget preparation and financial forecasting as needed.<br>• Handle payroll transactions and ensure tax filings are completed accurately and on time.<br>• Collaborate with other departments to streamline accounting processes and improve efficiency.<br>• Ensure compliance with all financial regulations and company policies.
