<p>Seeking a detail-oriented and collaborative Temporary Part-Time Administrative Assistant to help support workforce development initiatives in Allen, Dekalb, Adams, Whitley, and Huntington counties. This role involves administrative support, documentation, coordination with jobseekers and employers, and assisting with career development activities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain ongoing, professional communication with supervisors and team members.</li><li>Assist with completing Individualized Employment Plans, recertifications, and meetings for jobseekers.</li><li>Travel to host agencies across five counties to perform site visit reviews.</li><li>Complete and file program-related documentation for jobseekers accurately.</li><li>Help develop and implement plans to meet employment goals.</li><li>Record participant interactions, job search activities, and services using designated database systems.</li><li>Coordinate with local employers to identify job opportunities and requirements for program participants.</li><li>Arrange and schedule job interviews, matching participants with suitable work environments.</li><li>Provide timely follow-up with participants and recruiters regarding interview results.</li><li>Discuss job expectations, responsibilities, pay, and career scope with participants.</li><li>Deliver career counseling and guide participants in making informed decisions.</li><li>Assist in resume creation and conduct mock interviews.</li><li>Offer feedback to participants and support improvement in job application processes.</li><li>Refer participants to area agencies offering free training/opportunities to address employment barriers.</li><li>Organize and lead job clubs, peer discussions, and job development activities.</li><li>Support host agency recruitment and ongoing monitoring.</li><li>Perform other administrative duties as assigned.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fort Wayne, Indiana. This contract-to-permanent position offers an opportunity to support and coordinate multiple projects while ensuring compliance and effective communication across departments. The ideal candidate will bring strong project management skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage and oversee a portfolio of concurrent projects, ensuring milestones, dependencies, and risks are tracked effectively.<br>• Develop and maintain compliance oversight programs that align with regulatory standards and organizational priorities.<br>• Support change management processes by crafting frameworks for implementation and conducting thorough testing strategies.<br>• Plan and coordinate project timelines, deliverables, and stakeholder communication to ensure smooth execution.<br>• Facilitate meetings by preparing agendas, documenting outcomes, and sharing post-meeting notes with relevant teams.<br>• Create and manage centralized documentation repositories to support audit and compliance requirements.<br>• Deliver concise and accurate reporting on project progress, risks, and compliance adherence.<br>• Organize and maintain files, ensuring accessibility and proper categorization.<br>• Coordinate schedules and meetings, effectively communicating updates and addressing barriers.<br>• Provide exceptional customer service and ensure seamless collaboration across diverse teams.
<p>We are looking for a dedicated Executive Assistant to join our team in Fort Wayne, Indiana. In this role, you will work closely with leadership to provide essential administrative support, coordinate events, and manage various operational tasks. This position offers an exciting opportunity to contribute to the success of a dynamic commercial construction organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior leadership, ensuring seamless operations.</p><p>• Oversee and manage calendars, including scheduling meetings and coordinating appointments.</p><p>• Organize and plan events, including travel arrangements and logistics, to ensure successful execution.</p><p>• Develop and maintain detailed presentations to support organizational goals and initiatives.</p><p>• Utilize advanced Excel functions to analyze data and create detailed reports.</p><p>• Collaborate with multiple departments to streamline processes and improve efficiency.</p><p>• Handle communications and correspondence on behalf of leadership, maintaining a high level of expertise.</p><p>• Track and manage project timelines and deliverables to ensure deadlines are met.</p><p>• Assist in preparing and distributing important documents and materials for meetings or presentations.</p><p>• Proactively identify opportunities to enhance administrative processes and implement improvements.</p>
We are looking for an experienced and detail-oriented Assistant Controller to join our dynamic team in Fort Wayne, Indiana. As a key member of our finance department, you will oversee critical accounting functions, ensure accurate financial reporting, and contribute to maintaining compliance and internal controls. This role offers an exciting opportunity to collaborate with project managers and leadership teams, driving financial transparency and operational efficiency.<br><br>Responsibilities:<br>• Prepare, analyze, and review monthly financial statements and job cost reports to support informed decision-making.<br>• Manage general ledger activities, including journal entries and account reconciliations, ensuring accuracy and consistency.<br>• Collaborate with HR to verify wage calculations, benefits administration, and deductions for payroll accuracy.<br>• Monitor construction project budgets, working closely with project managers and controllers to track costs effectively.<br>• Maintain the integrity and accuracy of financial data using Foundation accounting software.<br>• Assist with cash flow forecasting, budgeting, and financial planning to support organizational goals.<br>• Ensure compliance with tax regulations and organizational policies, maintaining accountability in all financial processes.<br>• Coordinate and support both internal and external audits, providing necessary documentation and insights.<br>• Identify opportunities to enhance accounting processes and internal controls for improved efficiency.<br>• Communicate regularly with leadership teams to provide updates on accounting matters and financial performance.
