3 results for Virtual Support Specialist Administrative Assistant in Fort Mill, SC

Executive Assistant We are offering a permanent contract employment opportunity for an Executive Assistant in Charlotte, NC United States. This role is within the energy technology industry, where you will be instrumental in shaping the implementation of the energy transition. As an Executive Assistant, you will be the liaison between upper management and the production workforce, ensuring smooth communication and operations. Responsibilities:• Take on the role of primary contact for security guard and manage the internal badge system, which includes locking, issuing of badges, and contract badges.• Facilitate and coordinate meetings with both internal and external participants.• Actively manage and update customer credit records.• Process customer credit applications with accuracy and efficiency.• Handle incoming and outgoing mail, packages, and deliveries.• Arrange and assist in the facilitation of company surveys and follow-up activities.• Coordinate with venues, caterers, entertainment for company events and activities.• Handle travel arrangements and manage expense reports.• Maintain and administer official target tool while tracking and updating monthly numbers.• Create production documents, check sheets, and generate annual factory calendar.• Organize charity events and manage accounts for refreshments as part of the Great Place to Work initiative.• Aid the marketing department in duties such as attending trade shows, shipping marketing materials, and creating marketing packets.• Record meeting minutes and ensure the distribution of internal phone directory.• Prepare sales reports for the US Sales Teams.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in our Charlotte, North Carolina office, part of the detail oriented Financial Services industry. The selected candidate will be tasked with managing office operations, supporting our management team, and ensuring efficient administrative processes. Responsibilities: • Provide comprehensive administrative support to two Managing Directors, including calendar management and scheduling.• Coordinate and manage international and domestic travel arrangements for the executive team.• Handle expense reporting using Concur and ensure all reports are submitted timely and accurately.• Take on the role of office manager, overseeing daily operations and ensuring everything runs smoothly.• Ensure all conference rooms are appropriately set up for meetings and other events.• Handle mail distribution within the office and carry out other general administrative duties as needed.• Provide support to a new Vice President, assisting with onboarding and ongoing administrative needs.• Lead and be proactive in managing office tasks, showing flexibility and adaptability to changing circumstances.• Assist with personal travel arrangements for the executive team, ensuring a seamless experience.• Oversee the management of detail oriented services within the office, ensuring all tasks are completed efficiently.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in the Hi Tech Engineering industry, based in Charlotte, North Carolina. The chosen candidate will be responsible for managing and coordinating various administrative tasks, including employment verification, meeting scheduling, and data management. Responsibilities: • Facilitate the employment verification process for both recent hires and established employees. • Coordinate virtual meetings using Zoom to aid in the approval and processing of employment verification. • Secure and manage confidential documents from employees, such as government-issued identification. • Input and maintain accurate personal employee data in the database. • Utilize the ServiceNow Platform and Workday for various administrative tasks. • Manage and coordinate schedules efficiently to ensure smooth operations. • Conduct interviews as part of the employee verification process. • Exhibit exceptional time management skills in managing various tasks. • Handle case management effectively to resolve any issues or discrepancies.