We are looking for a highly organized and detail-oriented Administrative Assistant to join a luxury real estate brokerage firm in Boca Raton, Florida. This Contract-to-Permanent position requires a proactive individual who thrives in a fast-paced environment and can effectively manage multiple tasks. The role will primarily support one of the Broker/Owners, with additional responsibilities assisting other Broker/Owners and managing office-wide administrative needs.<br><br>Responsibilities:<br>• Prepare various reports and documents using Microsoft Excel and Word.<br>• Create marketing materials such as brochures and listing data for periodic campaigns.<br>• Organize and maintain client listing files in both physical and electronic formats, adhering to company policies.<br>• Draft standard correspondence and presentation letters for clients.<br>• Manage listing processes including inputting new listings, price changes, extensions, and status updates into company databases.<br>• Coordinate the creation and printing of brochures and advertisements for newspapers and magazines.<br>• Ensure the office remains organized by maintaining supplies, stationery, and addressing equipment issues.<br>• Provide exceptional customer service by answering inbound calls and assisting clients.<br>• Schedule appointments and handle email correspondence efficiently.<br>• Assist with general office tasks, including preparing presentation packages and servicing office equipment issues.
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who is fluent in both English and Spanish, highly organized, and skilled in QuickBooks and Excel. The role combines administrative support with customer relations, ensuring smooth daily operations and excellent service delivery.</p><p><br></p><p>Responsibilities:</p><p>• Manage and input invoices, sales orders, and customer documentation using QuickBooks.</p><p>• Communicate with customers to confirm orders, follow up on pending sales, and address inquiries with professionalism.</p><p>• Provide daily administrative support to the sales team to streamline operations.</p><p>• Maintain detailed and organized records of transactions and customer interactions.</p><p>• Identify and resolve issues independently using strong critical thinking skills.</p><p>• Collaborate across departments to enhance customer satisfaction and operational efficiency.</p><p>• Uphold reliability and trustworthiness by consistently meeting deadlines and handling confidential information responsibly.</p><p><br></p><p>Please send your resume to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team for a contract to permanent opportunity in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 client's insurance sector.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to inbound calls, providing attentive and helpful customer service.</p><p>• Manage client scheduling and appointments to ensure efficient time management.</p><p>• Perform accurate data entry tasks, maintaining up-to-date and organized records.</p><p>• Assist with email correspondence, handling inquiries and follow-ups effectively.</p><p>• Support client management efforts by addressing client needs and maintaining strong relationships.</p><p>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.</p><p>• Schedule and coordinate meetings and appointments as needed.</p><p>• Handle both inbound and outbound calls to manage client communications efficiently.</p><p>• Collaborate with the team to ensure smooth day-to-day operations.</p>
<p><strong>Robert Half is seeking a bilingual (Spanish/English) Administrative Assistant for a growing and dynamic company in Miami. This contract-to-hire position is perfect for someone looking to build a long-term career in a supportive and professional environment.</strong></p><p><strong>If you're highly organized, detail-oriented, and thrive on keeping things running smoothly, we want to hear from you!</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage daily administrative tasks to support the office and team</li><li>Answer and direct phone calls professionally (multi-line system)</li><li>Greet visitors and ensure a welcoming environment</li><li>Schedule and coordinate meetings, appointments, and calendars</li><li>Maintain filing systems and ensure accurate document management</li><li>Handle incoming and outgoing mail and packages</li><li>Order and manage office supplies and inventory</li><li>Assist with data entry, preparing reports, and other clerical tasks as needed</li><li>Provide general support to management and other staff</li></ul><p><br></p>
We are looking for a skilled and bilingual Legal Assistant to join our team on a contract basis in Miami, Florida. This role involves supporting attorneys and paralegals in litigation matters, including drafting legal documents, managing client files, and assisting with trial preparations. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced team environment.<br><br>Responsibilities:<br>• Provide administrative support to attorneys and paralegals, ensuring smooth case management.<br>• Prepare pleadings, discovery documents, legal correspondence, and other required materials.<br>• Organize and maintain both physical and electronic filing systems for legal documents.<br>• File pleadings and other legal submissions using State and Federal court platforms.<br>• Assist in trial preparations by organizing exhibits and performing other necessary tasks.<br>• Schedule hearings, conferences, and manage attorney calendars effectively.<br>• Conduct initial client meetings and open new case files.<br>• Communicate professionally with clients, medical providers, and insurance companies.<br>• Draft briefs, closing statements, and other legal documents as required.<br>• Coordinate witness testimonies for hearings or trials.
<p><strong>Robert Half is seeking a bilingual (Spanish/English) Entry-Level HR Assistant for a growing company in Miami. This contract-to-hire position is perfect for someone eager to begin their career in Human Resources while gaining hands-on experience in a supportive team environment.</strong></p><p>If you’re organized, people-focused, and excited to learn about HR processes, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the HR team with daily administrative tasks</li><li>Assist in maintaining employee records and confidential files</li><li>Help coordinate interviews, onboarding, and orientation for new hires</li><li>Answer and route HR-related inquiries from employees</li><li>Assist with benefits enrollment and other HR documentation</li><li>Schedule meetings, interviews, and training sessions</li><li>Help track and update HR databases and spreadsheets</li><li>Support special HR projects as needed</li><li>Ensure compliance with company policies and employment laws</li></ul><p><br></p>
<p>About Us:</p><p>We are a boutique construction company known for delivering high-quality projects with precision and personalized service. As we continue to grow, we are looking for a highly organized and detail-oriented professional to support our executive team and manage administrative and financial operations—particularly with vendor relations and Sage (or Sage Intacct) accounting systems.</p><p><br></p><p>Key Responsibilities</p><p>Executive & Administrative Support</p><p>Manage executive calendars, including scheduling meetings, calls, and travel arrangements.</p><p><br></p><p>Prepare and edit reports, presentations, and internal/external correspondence.</p><p><br></p><p>Maintain company policies and compliance documentation; support internal process improvements and workflows.</p><p><br></p><p>Accounts Payable & Vendor Management</p><p>Process vendor invoices and ensure timely, accurate payment through Sage or Sage Intacct.</p><p><br></p><p>Establish and maintain vendor profiles and documentation in the Sage platform.</p><p><br></p><p>Collaborate with the Finance department to reconcile accounts, track budgets, and maintain financial accuracy.</p><p><br></p><p>Assist with vendor contract negotiations and pricing agreements to support project cost-efficiency.</p><p><br></p><p>Office & Facility Coordination</p><p>Oversee daily office operations, supply inventory, and facilities management.</p><p><br></p><p>Track and manage office-related expenses and budgets; prepare regular expense reports.</p><p><br></p><p>Handle incoming correspondence (mail, email, packages) and direct appropriately.</p><p><br></p><p>Project & Communication Management</p><p>Serve as the first point of contact for internal office support and vendor inquiries.</p><p><br></p><p>Coordinate between departments to ensure alignment in project-related administrative tasks.</p><p><br></p><p>Maintain organized records of communications, contracts, and documentation related to vendors and facilities.</p><p><br></p><p><br></p>
<p>We are looking for a dedicated General Office Clerk to join our team in Miami, Florida. This long-term contract position requires a proactive individual who excels in administrative tasks such as scanning, printing, and filing. The role is essential for maintaining organized records and supporting the smooth operation of office functions.</p><p><br></p><p>Responsibilities:</p><p>• Digitize documents by scanning and ensuring they are accurately stored in electronic filing systems.</p><p>• Print and prepare physical copies of documents as requested by team members or departments.</p><p>• Organize and file physical documents in designated locations, ensuring proper labeling for easy retrieval.</p><p>• Safeguard sensitive information by maintaining confidentiality and adhering to organizational policies.</p><p>• Retrieve and provide documents promptly upon request to facilitate audits or departmental needs.</p><p>• Perform general clerical tasks to support day-to-day office operations.</p><p>• Assist with shipping functions, including preparing and tracking shipments.</p><p>• Schedule appointments and manage calendars to support efficient time management.</p><p>• Utilize Microsoft Office tools like Excel, Outlook, and Word for data entry and correspondence.</p><p>• Ensure all files and records are kept up-to-date and well-organized.</p><p><br></p><p>Please send you resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Miami, Florida. This is a Contract-to-permanent position within the non-profit industry, offering an opportunity to grow your skills and contribute to meaningful organizational goals. The ideal candidate will play a key role in supporting various HR functions, including recruitment, scheduling, and administrative tasks.<br><br>Responsibilities:<br>• Coordinate and maintain schedules using Outlook, ensuring seamless appointment and interview planning.<br>• Assist in the recruitment process by reviewing resumes, conducting prescreening, and scheduling interviews.<br>• Manage processes for prospective hires, ensuring compliance with organizational policies.<br>• Support electronic file maintenance and ensure HR records are accurately organized.<br>• Learn and utilize HRIS systems like UltiPro to streamline administrative tasks.<br>• Provide assistance during audits by preparing and organizing required documentation.<br>• Collaborate with team members to meet deadlines while maintaining efficiency and accuracy.<br>• Handle general administrative duties to support the HR department's daily operations.<br>• Adapt to hybrid work settings as needed to meet budgetary requirements.
We are looking for a dedicated and detail-oriented Sales Assistant to join our team in Pompano Beach, Florida. In this Contract to permanent position, you will play a critical role in supporting sales activities, maintaining customer relationships, and driving business growth. This role offers an excellent opportunity to contribute to a dynamic wholesale distribution environment while enhancing your organizational skills.<br><br>Responsibilities:<br>• Maintain strong relationships with existing customers, ensuring consistent sales presentations and maximizing profitability.<br>• Identify and pursue new business opportunities through research, networking, and participation in industry events.<br>• Analyze customer needs to recommend suitable products and services, staying informed about market trends and innovations.<br>• Provide accurate product information, pricing details, and practical training to customers, addressing inquiries and concerns.<br>• Coordinate delivery schedules in collaboration with the transportation department and resolve any issues during the order process.<br>• Participate in company activities aimed at promoting sales, enhancing product knowledge, and fostering positive customer relations.<br>• Manage accounts receivable by collaborating with the credit department and ensuring timely collection of balances.<br>• Stay updated on competitor activities and market conditions, sharing valuable insights with customers as part of value-added services.<br>• Complete special projects and handle miscellaneous assignments as needed, ensuring deadlines are met despite challenges.<br>• Work independently while managing multiple tasks, interruptions, and discrepancies effectively.
<p><strong>Planning Document Assistant (Part-Time or Full-Time)</strong></p><p><strong>Job Description:</strong></p><p> We are seeking a detail-oriented and organized individual to assist with editing, formatting, and managing planning-related documents. The ideal candidate will have strong document editing skills, be proficient in Microsoft Office, and possess a general understanding of comprehensive plans used in municipal planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Edit and format planning documents, ensuring consistent layout and version control</li><li>Use Microsoft Word to draft, edit, and track changes</li><li>Organize data and tables in Excel</li><li>Create or update public-facing materials in Publisher</li><li>Apply markups such as strike-throughs and highlights for edits</li><li>Support ongoing revisions to a municipality’s Comprehensive Plan</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Familiarity with comprehensive or municipal planning documents</li><li>Experience working with government or planning departments</li><li>Strong attention to detail and ability to follow formatting guidelines</li><li>Comfortable working with large documents and managing version history</li></ul><p><br></p><p><br></p>
<p>We are a well-established property management group headquartered in Miami, Florida, managing over 35 commercial and residential properties across the region. Our team is growing, and we are looking for a motivated and organized Assistant Project Manager to support ongoing projects from our home office in Coral Gables and work on site, as well as, moving around the area. </p><p><strong>Position Summary:</strong></p><p>The Assistant Project Manager will support the Director of Operations in overseeing various property and facilities-related projects. The ideal candidate will have experience in the property management, construction, or real estate industries, and will be responsible for coordinating vendors, tracking procurement processes, and assisting with permitting and compliance with local municipalities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support project planning, execution, and closeout across multiple property sites.</li><li>Communicate with vendors and contractors to collect bids, proposals, and project updates.</li><li>Assist in commercial procurement processes by gathering and organizing pricing, contracts, and product information.</li><li>Coordinate with city and municipal offices to obtain necessary permits, inspections, and approvals.</li><li>Maintain project documentation and status reports using Excel and Yardi.</li><li>Track project timelines and update internal stakeholders on progress and roadblocks.</li><li>Collaborate with property managers, maintenance teams, and leadership on operational needs.</li><li>Ensure compliance with safety regulations, zoning laws, and property codes.</li></ul><p><strong>INTERESTED AND QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS at 786-897-7903 </strong></p>
