Executive Assistant<p>We are seeking a highly organized and responsible Executive Assistants for ongoing opportunities. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.</p><p>Responsibilities:</p><ul><li>Manage and maintain the executives’ schedules, appointments, and travel arrangements.</li><li>Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.</li><li>Prepare, analyze, and revise reports and presentations for the executive leadership team.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li>Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>Interact with internal and external executives and assistants to coordinate a variety of executive tasks.</li><li>Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).</li></ul><p><br></p>Executive Assistant<p>We are seeking a skilled Executive Assistant to join our team in the manufacturing industry located in Cincinnati, Ohio. This role offers a contract to permanent employment opportunity. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to executive officers, manage confidential information, coordinate meetings, and handle various business-related tasks. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide administrative support to executive officers, demonstrating discretion in handling confidential information and prioritizing calls and correspondence.</p><p>• Manage executive calendars, coordinating essential meetings, appointments, and travel plans.</p><p>• Communicate effectively with other departments on behalf of CEO and Officers.</p><p>• Assist in the preparation and editing of reports, communications, presentations, and other documents.</p><p>• Process expense reports as requested by Officers.</p><p>• Assist with facilities issues and service center mailroom needs.</p><p>• Maintain up-to-date files on patents and trademark renewals.</p><p>• Coordinate company-wide quarterly meetings, including arranging refreshments and presentations.</p><p>• Assist other department managers with organizing and setting up meetings.</p><p>• Handle the distribution of required Company mailings to employees for 401(K) Plan and Pension Plan and other required mailings.</p><p><br></p>Executive Assistant<p>We are seeking a highly organized and responsible Executive Assistants for ongoing opportunities. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.</p><p>Responsibilities:</p><ul><li>Manage and maintain the executives’ schedules, appointments, and travel arrangements.</li><li>Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.</li><li>Prepare, analyze, and revise reports and presentations for the executive leadership team.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li>Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>Interact with internal and external executives and assistants to coordinate a variety of executive tasks.</li><li>Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).</li></ul><p><br></p>Administrative AssistantWe are seeking an Administrative Assistant to join our team. In this role, you will be a key part of our operations, ensuring a smooth and efficient workflow within our office. Your responsibilities will include managing client interactions, handling incoming calls, and providing administrative support to our team.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients and guests, ensuring a detail-oriented and positive experience.<br>• Handle the main phone line, routing calls as required to the appropriate team members.<br>• Manage the procurement of necessary office supplies.<br>• Provide support to our team members, aiding in their day-to-day tasks.<br>• Oversee the office's official mail log in compliance with federal regulations.<br>• Ensure a seamless online experience for our clients.<br>• Carry out additional clerical duties as needed, contributing to the overall efficiency of our operations.Administrative Assistant<p>We are currently looking for a part-time Administrative Assistant with Salesforce experience to join a Cincinnati non-profit. The ideal candidate will possess a blend of exceptional administration skills combined with experience in Salesforce.</p><p>Key Responsibilities:</p><ul><li>Perform administrative tasks including scheduling meetings, organizing team events, managing correspondence, and assisting with the creation of presentation materials.</li><li>Manage the Salesforce database, including updates, reporting, data entry, and cleaning.</li><li>Assisting in the implementation of Salesforce initiatives and providing support to the team in various Salesforce related tasks.</li><li>Track, analyze and report data from Salesforce to help teams make informed decisions.</li><li>Manage relationships with key stakeholders and liaise with departments across the organization.</li><li>Providing general administrative support to our team, such as organizing files, preparing reports, and handling correspondence.</li></ul><p><br></p>part time evening Assistant openingWe are offering a short term contract employment opportunity for an Administrative Assistant in NEWPORT, Kentucky. The primary function of this role will be to provide administrative support for monthly conferences, particularly focusing on registration duties. This position is within the conferencing industry.<br><br>Responsibilities:<br><br>• Assisting in all aspects of conference registration<br>• Providing comprehensive administrative support for the organization of conferences<br>• Ensuring all registration details are accurately recorded and updated<br>• Responding to inquiries related to the conference registration process<br>• Utilizing customer service skills to ensure a positive experience for all conference attendees<br>• Coordinating with other team members to ensure smooth operations during conferences<br>• Managing and updating customer records as necessary.Administrative Accounting AssistantWe are in search of an Administrative Accounting Assistant to join our team in the Wholesale Distribution industry located in CINCINNATI, Ohio. This role involves maintaining and processing financial transactions, ensuring accurate records, and assisting in financial closings.<br><br>Responsibilities:<br>• Accurately process and record bank deposits, including check deposits.<br>• Match purchase orders, vendor invoices, and receipts for seamless payment processing.<br>• Handle and process Accounts Payable (AP) and Accounts Receivable (AR) transactions utilizing QuickBooks.<br>• Set up, schedule, and process ACH payments for vendors, suppliers, and payroll as needed.<br>• Monitor daily transactions and reconcile them to maintain accurate financial records.<br>• Assist in monthly, quarterly, and year-end financial closings, including account reconciliations.<br>• Prepare and dispatch customer invoices, ensuring compliance with company policies.<br>• Investigate and resolve discrepancies in financial records related to invoices, payments, and deposits.HR Assistant<p>We are looking for a skilled HR Assistant for ongoing opportunities. Your primary role will be to support our HR department in ensuring smooth and efficient business operations. The HR Assistant will have both administrative and strategic responsibilities, helping us to plan and administer important functions such as staffing, training and development, and compensation and benefits.</p><p>Responsibilities:</p><ul><li>Assist with day to day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Compile and update employee records (hard and soft copies).</li><li>Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).</li><li>Coordinate HR projects (meetings, training, surveys etc).</li><li>Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).</li><li>Assist in ad-hoc HR projects, like collection of employee feedback.</li><li>Support other functions as assigned by HR manager.</li></ul><p><br></p>Payroll SpecialistWe are offering a permanent employment opportunity for a Payroll Specialist in the Non-Profit industry, based in Hamilton, Ohio. In this role, you will be responsible for a variety of administrative tasks, including payroll preparation, maintenance of personnel records, and providing administrative support to the executive staff.<br><br>Responsibilities:<br>• Carry out the processing of payroll and upkeep of related reports<br>• Handle the payables for the HR Department<br>• Stand in for the HR Director in processing PERS reports when necessary<br>• Ensure the accuracy and currency of personnel information such as employee licenses and vehicle insurance<br>• Attend all Commission meetings, acting as recording secretary for the Board of Commissions<br>• Type and distribute Board minutes and resolutions, while maintaining related records<br>• Prepare, organize and distribute materials needed for Board meetings and Commissioner packets<br>• Post legal notices as required by law<br>• Draft Authority correspondence and maintain associated files<br>• Oversee the distribution of mail<br>• Adhere to all policies and procedures, demonstrating regular and predictable attendance<br>• Attend workshops or seminars related to duties performed when necessary.Process AdministratorWe are offering a long term contract employment opportunity for an Entry Level Process Administrator in Covington, Kentucky. This position is within the finance industry and primarily involves processing customer credit applications and maintaining accurate customer records. <br><br>Responsibilities:<br>• Review and verify loan and line of credit documentation to ensure compliance with State and Federal regulations<br>• Provide excellent customer service and resolve any issues that may arise<br>• Maintain detailed knowledge of company and department procedures<br>• Utilize Microsoft Office Products and other necessary tools for efficient task completion<br>• Supervise and train less experienced employees, while organizing workflow<br>• Ensure adherence to lending policies during the processing of Direct Consumer Loan Products<br>• Generate summary reports and maintain credit records with utmost accuracy<br>• Communicate effectively with customers, both face-to-face and over the phone<br>• Exhibit strong organizational skills and pay attention to detail in all tasks<br>• Follow up on outstanding documentation and resolve issues promptly