11 results for Administrative Assistant in Florence Ky

Administrative Assistant We are seeking a dedicated and proactive Administrative Assistant for ongoing opportunities. This role involves a wide range of administrative tasks that support our company's operations and contribute to our overall efficiency and productivity. The Administrative Assistant will manage office procedures, implement filing systems, prepare documents, schedule appointments, and provide general support to our staff.Responsibilities:<ul><li>Manage daily administrative activities including screening calls, managing calendars, making travel and meeting arrangements, and answering emails.</li><li>Prepare reports, memos, letters, and other documents.</li><li>File and retrieve corporate documents, records, and reports.</li><li>Open, sort, and distribute incoming correspondence, including faxes and emails.</li><li>Maintain office supply inventory, anticipate supply needs, place and expedite orders.</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Provide general support to visitors and staff.</li><li>Coordinate project deliverables and follow up on outstanding tasks.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team. In this role, you will be a key part of our operations, ensuring a smooth and efficient workflow within our office. Your responsibilities will include managing client interactions, handling incoming calls, and providing administrative support to our team. Responsibilities: • Serve as the first point of contact for clients and guests, ensuring a detail-oriented and positive experience. • Handle the main phone line, routing calls as required to the appropriate team members. • Manage the procurement of necessary office supplies. • Provide support to our team members, aiding in their day-to-day tasks. • Oversee the office's official mail log in compliance with federal regulations. • Ensure a seamless online experience for our clients. • Carry out additional clerical duties as needed, contributing to the overall efficiency of our operations.

Executive Assistant We are seeking a highly organized and responsible Executive Assistants for ongoing opportunities. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.Responsibilities:<ul><li>Manage and maintain the executives’ schedules, appointments, and travel arrangements.</li><li>Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.</li><li>Prepare, analyze, and revise reports and presentations for the executive leadership team.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li>Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>Interact with internal and external executives and assistants to coordinate a variety of executive tasks.</li><li>Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).</li></ul>

Executive Assistant We are seeking a highly organized and responsible Executive Assistant for ongoing opportunities. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.Responsibilities:<ul><li>Manage and maintain the executives’ schedules, appointments, and travel arrangements.</li><li>Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.</li><li>Prepare, analyze, and revise reports and presentations for the executive leadership team.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li>Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>Interact with internal and external executives and assistants to coordinate a variety of executive tasks.</li><li>Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).</li></ul>

Executive Assistant We are seeking a skilled Executive Assistant to join our team in the manufacturing industry located in Cincinnati, Ohio. This role offers a contract to permanent employment opportunity. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to executive officers, manage confidential information, coordinate meetings, and handle various business-related tasks. Responsibilities: • Provide administrative support to executive officers, demonstrating discretion in handling confidential information and prioritizing calls and correspondence.• Manage executive calendars, coordinating essential meetings, appointments, and travel plans.• Communicate effectively with other departments on behalf of CEO and Officers.• Assist in the preparation and editing of reports, communications, presentations, and other documents.• Process expense reports as requested by Officers.• Assist with facilities issues and service center mailroom needs.• Maintain up-to-date files on patents and trademark renewals.• Coordinate company-wide quarterly meetings, including arranging refreshments and presentations.• Assist other department managers with organizing and setting up meetings.• Handle the distribution of required Company mailings to employees for 401(K) Plan and Pension Plan and other required mailings.

HR Assistant We are looking for a skilled HR Assistant for ongoing opportunities. Your primary role will be to support our HR department in ensuring smooth and efficient business operations. The HR Assistant will have both administrative and strategic responsibilities, helping us to plan and administer important functions such as staffing, training and development, and compensation and benefits.Responsibilities:<ul><li>Assist with day to day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Compile and update employee records (hard and soft copies).</li><li>Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).</li><li>Coordinate HR projects (meetings, training, surveys etc).</li><li>Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).</li><li>Assist in ad-hoc HR projects, like collection of employee feedback.</li><li>Support other functions as assigned by HR manager.</li></ul>

Administrative Accounting Assistant We are in search of an Administrative Accounting Assistant to join our team in the Wholesale Distribution industry located in CINCINNATI, Ohio. This role involves maintaining and processing financial transactions, ensuring accurate records, and assisting in financial closings. Responsibilities: • Accurately process and record bank deposits, including check deposits. • Match purchase orders, vendor invoices, and receipts for seamless payment processing. • Handle and process Accounts Payable (AP) and Accounts Receivable (AR) transactions utilizing QuickBooks. • Set up, schedule, and process ACH payments for vendors, suppliers, and payroll as needed. • Monitor daily transactions and reconcile them to maintain accurate financial records. • Assist in monthly, quarterly, and year-end financial closings, including account reconciliations. • Prepare and dispatch customer invoices, ensuring compliance with company policies. • Investigate and resolve discrepancies in financial records related to invoices, payments, and deposits.

Legal Assistant We are looking for a Legal Assistant to join our team in Milford, Ohio. In this role, you will be providing invaluable support to our legal team, focusing on various administrative and legal tasks in the Civil Litigation industry. Responsibilities: • Assisting the attorney in drafting legal documents • Managing e-filing systems effectively • Taking charge of scheduling commitments and appointments • Providing support to the attorney as needed • Overseeing and managing customer credit applications • Ensuring customer credit records are maintained accurately • Monitoring customer accounts and initiating appropriate actions • Handling customer inquiries and providing solutions promptly.

Process Administrator We are offering a long term contract employment opportunity for an Entry Level Process Administrator in Covington, Kentucky. This position is within the finance industry and primarily involves processing customer credit applications and maintaining accurate customer records. Responsibilities: • Review and verify loan and line of credit documentation to ensure compliance with State and Federal regulations • Provide excellent customer service and resolve any issues that may arise • Maintain detailed knowledge of company and department procedures • Utilize Microsoft Office Products and other necessary tools for efficient task completion • Supervise and train less experienced employees, while organizing workflow • Ensure adherence to lending policies during the processing of Direct Consumer Loan Products • Generate summary reports and maintain credit records with utmost accuracy • Communicate effectively with customers, both face-to-face and over the phone • Exhibit strong organizational skills and pay attention to detail in all tasks • Follow up on outstanding documentation and resolve issues promptly