<p>We are looking for a skilled Payroll Administrator to join our team in Renton, Washington. This role focuses on managing payroll processes efficiently while supporting small HR-related projects as needed. The position offers a hybrid work schedule, combining remote work with in-office collaboration. This Payroll focused position is highlighted by the opportunity to work on Benefits Administration for the organization as well! Great opportunity for this role to grow and expand. Experience with UKG-WFR is key for success in this position - any experience with UKG, should be highlighted on the resume. Thank you - apply today! </p><p><br></p><p>Responsibilities:</p><p>• Oversee bi-monthly payroll processing to ensure accuracy and compliance with company policies.</p><p>• Manage full-cycle payroll for employees, including calculations, deductions, and distribution.</p><p>• Utilize payroll systems such as UKG Pro or UltiPro to streamline operations and maintain records.</p><p>• Collaborate with HR managers on project-based tasks, such as developing training materials.</p><p>• Ensure payroll operations align with state and federal regulations.</p><p>• Assist in resolving payroll discrepancies and addressing employee inquiries.</p><p>• Support the implementation of new systems and processes to improve payroll efficiency.</p><p>• Contribute to the development of standardized procedures for payroll and HR functions.</p><p>• Maintain confidentiality of employee data and sensitive payroll information.</p><p><br></p><p>The salary range for this position is $70k to $75k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 15 days of paid vacation, 5 days of paid sick leave and 10 paid holidays per calendar year.</p>
<p>We are looking for an experienced Payroll Administrator to join our team in Fife, Washington. This role involves managing payroll operations for both union and non-union employees across multiple states, ensuring compliance and accuracy in processing payroll for a workforce of approximately 1,000 employees. The ideal candidate will thrive in a hybrid work environment and demonstrate strong communication and teamwork skills.</p><p><br></p><p>Great work life balance are key highlights to this role - enjoy working from home, 3 to 4 days a week! This role does require experience with Multi-State & Union payroll systems. Please, highlight that experience on your resume.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage payroll for union and non-union employees across multiple states, ensuring accuracy and adherence to regulations.</p><p>• Handle full-cycle payroll operations for a workforce of approximately 1,000 employees.</p><p>• Utilize accounting software systems, including Great Plains and ThinkHR, to maintain payroll records and perform audits.</p><p>• Administer employee benefits such as 401k plans, including contributions and compliance with company policies.</p><p>• Collaborate with internal teams to resolve payroll discrepancies and address employee inquiries.</p><p>• Ensure compliance with federal, state, and local payroll regulations, including multi-state requirements.</p><p>• Prepare and submit payroll reports, ensuring timeliness and accuracy.</p><p>• Contribute to maintaining a positive team environment through effective communication and collaboration.</p><p>• Assist with payroll-related audits and provide necessary documentation to auditors.</p><p><br></p><p>The salary range for this position is $32 to $36 an hour (estimated $66,500 to $75,000). Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year</p>
<p>We are seeking a skilled and detail-oriented Payroll Specialist to join our HR and Finance team. This role provides a great opportunity for an individual with a passion for payroll administration to contribute to the smooth functioning of our payroll processes while ensuring accuracy and compliance.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Payroll Specialist will be responsible for managing the end-to-end payroll process for the company’s employees, ensuring timely and accurate processing of payroll, benefits, and deductions. This position requires in-depth knowledge of payroll systems, tax laws, and employment regulations. The ideal candidate will be highly organized, proactive, and have excellent problem-solving and communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly, bi-weekly, or monthly payroll for all employees in accordance with company policies and government regulations.</li><li>Ensure accurate calculation of wages, commissions, bonuses, and overtime.</li><li>Manage employee deductions, including taxes, benefits, retirement contributions, and garnishments.</li><li>Reconcile payroll data to ensure accurate payroll entries.</li><li>Maintain and update employee payroll records, including new hires, terminations, and changes in pay.</li><li>Prepare and submit payroll tax filings, ensuring compliance with federal, state, and local tax regulations.</li><li>Respond to employee inquiries regarding payroll-related questions and concerns.</li><li>Prepare and distribute payroll reports to management, HR, and accounting teams as needed.</li><li>Ensure compliance with labor laws and company policies, and stay up to date with changes in payroll-related regulations.</li><li>Assist with year-end payroll activities, including tax form preparation (W-2s, 1099s).</li><li>Coordinate with HR for accurate tracking of paid time off (PTO), sick days, vacation accruals, and other leave policies.</li><li>Assist in the implementation of payroll system upgrades or changes as needed.</li></ul>
<p>We are looking for a Part-Time Payroll Specialist to join our team on a contract basis. This role involves managing payroll processes and benefits administration to ensure accuracy and compliance. This position offers part-time hours (10 hours per week) and the potential for additional hours during payroll weeks. Strong preference to PST hours.</p><p><br></p><p>Responsibilities:</p><p>• Process biweekly payroll ensuring accuracy and compliance with company policies.</p><p>• Manage benefits administration tasks, including COBRA enrollments and employee benefits updates.</p><p>• Address payroll-related inquiries and provide timely resolutions to employee concerns.</p><p>• Maintain accurate payroll records and ensure compliance with all relevant regulations.</p><p>• Collaborate with HR and finance teams to ensure seamless payroll and benefits integration.</p>
<p>We are seeking a highly organized and detail-oriented <strong>Office Manager</strong> with proven expertise in <strong>certified payroll</strong> processes in <strong>Tukwila, WA</strong>. The ideal candidate will have strong administrative skills, experience managing office operations, and a solid understanding of certified payroll compliance requirements, particularly in industries like construction or public works. This role is essential for ensuring smooth office administration while maintaining accurate and compliant payroll records in adherence to federal, state, and local regulations.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><em>Office Management Duties:</em></p><ul><li>Oversee daily office operations, including managing supplies, vendor relationships, and office equipment.</li><li>Coordinate administrative support for team members, including scheduling, meeting arrangements, and correspondence.</li><li>Implement and uphold office procedures to maintain efficiency and organization.</li><li>Supervise administrative staff and provide training or mentoring as needed.</li><li>Act as the primary point of contact for office vendors, ensuring timely services and issue resolution.</li></ul><p><em>Certified Payroll Duties:</em></p><ul><li>Perform and oversee certified payroll processes, ensuring accurate and timely submissions to meet <strong>prevailing wage</strong> and compliance requirements.</li><li>Review and maintain certified payroll reports, including timecards and payment records, to ensure compliance with <strong>Davis-Bacon Act</strong> or state-specific labor requirements.</li><li>Prepare and submit certified payroll documentation to contractors, government agencies, or clients.</li><li>Respond to payroll-related inquiries from employees, government representatives, or clients.</li><li>Keep updated on federal, state, and local labor laws as they pertain to certified payroll compliance.</li><li>Maintain secure and organized payroll and compliance records for auditing purposes.</li></ul>
<p>We are seeking a detail-oriented and organized Payroll Assistant to join our team in the construction industry. This position is ideal for recent graduates with a degree in finance, accounting, business, or a related field who are looking to develop their career in payroll and compliance. The successful candidate will assist with payroll processing, prevailing wage compliance, and other administrative tasks to ensure accuracy and adherence to industry standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support payroll processing for hourly and salaried employees, ensuring accuracy and timeliness</li><li>Assist with prevailing wage tracking and reporting, ensuring compliance with applicable regulations</li><li>Maintain and update payroll records, databases, and documentation</li><li>Verify timesheets and reconcile payroll variances</li><li>Provide administrative support related to payroll audits and compliance checks</li><li>Address employee payroll inquiries in a professional and timely manner</li><li>Collaborate with team members to streamline payroll processes and enhance efficiency</li></ul><p><br></p>
We are looking for an experienced Payroll Specialist to join our team on a contract basis in Tacoma, Washington. This role offers a hybrid work arrangement, combining remote and onsite work, and requires a strong background in payroll processing for both hourly and salaried employees across multiple states. As part of a collaborative payroll team, you will play a key role in ensuring accuracy, compliance, and efficiency in all payroll-related activities.<br><br>Responsibilities:<br>• Process payroll for hourly and salaried employees across multiple states on a bi-weekly, semi-monthly, and monthly basis.<br>• Maintain and update payroll records, including employee information, exemptions, transfers, and terminations.<br>• Calculate wages, benefits, bonuses, deductions, and taxes with precision.<br>• Ensure timely and accurate processing of year-end reporting, such as W-2s and 1099s.<br>• Reconcile payroll prior to transmission and validate payroll reports.<br>• Address employee inquiries regarding payroll, deductions, and timekeeping.<br>• Collaborate with HR and Finance teams to implement payroll changes effectively.<br>• Utilize payroll software such as UKG Pro and NetSuite to manage payroll operations.<br>• Adhere to compliance requirements and ensure payroll practices align with regulations.<br>• Identify opportunities to streamline payroll processes and enhance efficiency.
We are looking for a skilled Payroll Specialist to join our team in Bothell, Washington. This is a contract position ideal for professionals with a strong background in payroll processing, tax compliance, and deductions. If you have hands-on experience with Paycom and are eager to contribute to a dynamic work environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process accurate and timely payroll for employees, ensuring compliance with all regulations.<br>• Manage payroll deductions, benefits, and adjustments with precision.<br>• Handle payroll tax filings and maintain compliance with federal, state, and local laws.<br>• Utilize Paycom software to execute payroll-related tasks efficiently.<br>• Respond to employee inquiries regarding payroll issues and resolve discrepancies.<br>• Maintain detailed records of payroll transactions and documentation.<br>• Collaborate with HR and finance teams to ensure seamless payroll operations.<br>• Stay updated on changes to payroll laws and regulations.<br>• Conduct audits to verify payroll accuracy and compliance.
<p>We are looking for a Payroll Manager to oversee and manage payroll operations for a large-scale, multi-state workforce. This is a long-term contract position based in Seattle, Washington, offering the opportunity to work in a dynamic and fast-paced environment. The ideal candidate will bring expertise in managing union payrolls, full-cycle payroll processes, and advanced systems like ADP Workforce Now and Viewpoint Vista.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll operations for a workforce exceeding 2,000 employees across multiple states.</p><p>• Ensure compliance with federal, state, and local payroll regulations, including union-specific requirements.</p><p>• Oversee payroll processing ensuring accuracy and timeliness.</p><p>• Collaborate with internal teams to address payroll discrepancies and resolve employee inquiries.</p><p>• Implement and maintain best practices for payroll management, fostering efficiency and accuracy.</p><p>• Conduct audits to ensure payroll data integrity and compliance with organizational policies.</p><p>• Lead efforts to optimize payroll processes and integrate new technologies as needed.</p><p>• Provide leadership and guidance to payroll staff, ensuring their growth and performance excellence.</p><p>• Prepare detailed reports and analysis for management, highlighting payroll trends and insights.</p><p>• Stay updated on payroll-related legislative changes and proactively adjust processes.</p>
<p>We are seeking a detail-oriented and certified payroll professional to join our team in Tacoma, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>
<p>We are seeking a detail-oriented and certified payroll professional to join our team in Olympia, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>
<p>We are seeking a detail-oriented and certified payroll professional to join our team in Renton, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>
<p>We are looking for an experienced Payroll Supervisor, Manager, or Director to oversee comprehensive payroll operations at our office in Maple Valley, Washington. This role requires expertise in full-cycle payroll management, multi-state payroll processes, and union-specific payroll administration. You will play a critical role in ensuring payroll accuracy, compliance, and timely execution for a dynamic team in the construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll operations, including weekly union payroll and semi-monthly salaried payroll.</p><p>• Handle multi-state payroll processes, ensuring compliance with state-specific regulations.</p><p>• Prepare and file payroll-related tax documents such as 940s, 941s, W-2s, and 1099s.</p><p>• Administer union returns and manage union and salaried employee benefits.</p><p>• Process payroll deposits, garnishments, and direct deposit generation.</p><p>• Oversee expense reimbursements related to vehicle travel and other business expenses.</p><p>• Collaborate with HR to support onboarding and benefits administration tasks.</p><p>• Maintain accurate records and ensure timely reporting for tax payments and compliance.</p><p>• Utilize payroll systems like Dataquest, Sage, and E-Verify to streamline operations.</p><p>• Identify and implement process improvements to enhance payroll efficiency.</p><p><br></p><p>The salary range for this position is $90,000 to $100,000. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 15 days of paid vacation, 5 days of paid sick leave and 10 paid holidays per calendar year</p>
<p>We are seeking an Accounting Manager to join our team. This role is primarily focused on supervising the accounting functions of our operations and ensuring the precision and efficiency of our financial data and transactions.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Supervising the processing of incoming regional event reports and ensuring the validation of reported sales amounts.</p><p>• Establishing and maintaining accurate sales and accounting records.</p><p>• Conducting thorough analysis and validation of event income receipts and expenses.</p><p>• Identifying and interpreting anomalies in financial reporting.</p><p>• Managing the tracking of 1099 and year-end form generation.</p><p>• Maintaining precision in database entry.</p><p>• Providing assistance to customers in a detail oriented and composed manner.</p><p>• Handling projects as directed by the management.</p><p>• Ensuring the maintenance of office files.</p><p>• Supervising the processing and distribution of daily mail, both incoming and outgoing.</p><p>• Assisting in HR responsibilities.</p><p>• Managing payroll processing and reporting.</p><p>• Supervising payroll taxes at both Federal & State levels.</p><p>• Handling monthly and quarterly excise tax reporting.</p><p><br></p><p>The salary range for this position is $120,000 to $140,000.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>Simple IRA with match</p><p>1 week PTO</p><p>6 paid holidays</p>
<p>We are looking for a detail-oriented and strategic Business Manager to oversee financial and operational functions at our organization in Seattle, Washington. This role requires a skilled individual with a strong background in accounting, financial planning, and operational management to support the institution’s strategic goals. The ideal candidate will be passionate about maintaining accuracy in financial operations while contributing valuable insights to leadership decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee general accounting activities, including journal entries, accounts payable, payroll, tuition billing, and cash receipts processing.</p><p>• Monitor accounts receivable and follow up with delinquent account holders to ensure timely payments.</p><p>• Collaborate with leadership to develop and maintain financial policies, processes, and documentation.</p><p>• Prepare and analyze financial reports for both internal and external stakeholders, ensuring data accuracy and compliance.</p><p>• Manage the preparation and administration of the annual budget in alignment with organizational objectives.</p><p>• Lead the financial aid process, including analyzing family financial data, coordinating with committees, and communicating decisions.</p><p>• Maintain accurate records of financial transactions and ensure compliance with regulatory and internal control standards.</p><p>• Conduct financial analyses and projections to support long-term planning and risk management initiatives.</p><p>• Oversee month-end close processes, including reconciliations, journal entries, and financial statement preparation.</p><p>• Partner with teams to manage operational processes such as payroll, enrollment, and vendor relationships.</p><p><br></p><p>The salary range for this position is $95,000 top $110,000.</p><p><br></p><p>Benefits:</p><p>$12,000 Benefit stipend</p><p>403b with employer contribution</p><p>6 weeks PTO</p><p>2 weeks sick time</p><p>12 paid holidays</p>
<p>Are you an experienced accounting professional ready to take the next step in your career? We are seeking a hands-on Accounting Manager to oversee financial operations, drive process improvements, and contribute to the strategic growth of our clients well-established HVAC business.</p><p>For nearly 20 years, they have served the Puget Sound region with a commitment to Excellence, Compassion, and Integrity. As they continue to grow, they need a financial leader to ensure their accounting infrastructure scales with them. This is a permanent, direct-hire position that requires the ability to commute into Puyallup, WA. Apply today!</p><p><br></p><p><strong><u>Why join the team?</u></strong></p><p><br></p><p><em>• </em><strong><em>Established and growing:</em></strong><em> </em>Trusted in the community for nearly two decades</p><p><em>• </em><strong><em>Team-first culture: </em></strong>Respectful, collaborative environment with strong company values</p><p><em>• </em><strong><em>Engaged leadership:</em> </strong>Your voice matters—be a key partner in financial decision-making</p><p><em>• </em><strong><em>Work-life balance: </em></strong>Flexible paid time off and family-friendly culture</p><p><br></p><p><strong><u>Key Responsibilities Include:</u></strong></p><p><br></p><p>• Lead and manage day-to-day accounting operations, including AR, AP, and payroll</p><p>• Oversee monthly and year-end close processes; prepare financial statements and reports</p><p>• Maintain and improve general ledger integrity and accounting workflows</p><p>• Develop and monitor budgets, forecasts, and financial KPIs</p><p>• Ensure compliance with GAAP and local/state tax regulations</p><p>• Collaborate with external auditors and tax professionals</p><p>• Identify and implement accounting system enhancements.</p><p>• Provide strategic insights to leadership to support business growth and profitability</p><p><br></p><p><strong><u>Compensation & Benefits</u></strong></p><p><br></p><p>• $105,000 - $125,000 annual salary</p><p>• Health, dental, and vision insurance (minimal employee cost)</p><p>• 401(k) with 4% company match</p><p>• 8 paid holidays + floating birthday holiday</p><p>• Generous PTO and sick leave accrual</p><p>• Monthly team breakfasts, holiday celebrations, and other perks</p>
<p>We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>
<p>We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>
<p><strong>Summary</strong>: We are seeking a highly organized and detail-oriented Accounts Payable Specialist to perform all accounts payable functions within the company. This role is essential for ensuring the accurate and timely processing of invoices, reconciliation of statements, vendor file maintenance, and overall support to our financial operations and office management needs.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong>:</p><ul><li><strong>Invoice Processing</strong>: Enter payables into the Macola system accurately and efficiently.</li><li><strong>Documentation Review</strong>: Oversee purchase order backup for each payable, ensuring proper documentation and approval processes are followed.</li><li><strong>Payables Management</strong>: Review and monitor payables and check requests to ensure correct coding and compliance.</li><li><strong>Payment Coordination</strong>: Set invoices up for payment and ensure timely execution of scheduled payments.</li><li><strong>Report Monitoring</strong>: Track and review accounts payable reports regularly, identifying and addressing any discrepancies.</li><li><strong>Resolution Management</strong>: Investigate and resolve invoice discrepancies with vendors or internal stakeholders.</li><li><strong>Vendor File Maintenance</strong>: Maintain and update vendor files to ensure accurate records.</li><li><strong>Vendor Communication</strong>: Correspond with vendors and promptly respond to inquiries or issues.</li><li><strong>Statement Reconciliation</strong>: Reconcile statements from key accounts, including John Deere and other vendor accounts.</li><li><strong>Supply Management</strong>: Order office and janitorial supplies as needed to support business operations.</li><li><strong>General Office Support</strong>: Answer phone calls and provide assistance to internal and external parties.</li><li>Perform other duties as assigned to enhance department operations.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Kirkland, Washington. In this role, you will play a key part in managing financial transactions, ensuring accuracy in processing invoices, and maintaining vendor relationships. This position offers an excellent opportunity to contribute to the efficiency and success of our accounts payable operations.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper account coding and timely payment.<br>• Manage accounts payable functions, including check runs and Automated Clearing House (ACH) transactions.<br>• Reconcile vendor statements and address discrepancies in a timely manner.<br>• Collaborate with internal teams to ensure compliance with company policies and procedures.<br>• Maintain accurate records of financial transactions and support month-end closing activities.<br>• Assist in resolving payment-related inquiries from vendors and internal stakeholders.<br>• Monitor and improve efficiencies in the accounts payable process.<br>• Ensure compliance with relevant regulations and organizational standards.
<p><strong>Overview:</strong></p><p>This position involves maintaining accurate financial records and ensuring effective and efficient payment processes. The individual will handle detailed ledger maintenance, invoice processing, vendor reconciliation, and 1099 reporting, among other financial responsibilities. A high degree of confidentiality, accuracy, and attention to detail is required.</p><p><br></p><p><strong>Essential Duties and Responsibilities:</strong></p><ul><li><strong>Financial Records Maintenance:</strong></li><li>Maintain and update a variety of financial ledgers, journals, and records (Source: SG25-TREND 6).</li><li>Review, verify, correct, balance, and summarize data across multiple financial records.</li><li><strong>Accounts Payable Processes:</strong></li><li>Process invoices and vouchers for weekly payments.</li><li>Complete data entries and submit unposted reports to the Accounts Payable Manager for approval.</li><li>Post weekly batches, print check registers, and generate unposted general ledger reports.</li><li>Print, distribute, and file vendor checks on a weekly basis.</li><li><strong>Vendor Reconciliation and Management:</strong></li><li>Reconcile vendor statements and maintain accurate vendor files.</li><li>Verify vendor information, including current and remittance addresses.</li><li><strong>Document Verification:</strong></li><li>Check supporting documents, prices, and extensions for accuracy.</li><li>Ensure proper account codes, authorized signatures, and descriptions of goods/services are recorded.</li><li><strong>Encumbrance Recording:</strong></li><li>Record encumbrances and manage liquidations to ensure proper balance tracking.</li><li><strong>IRS 1099 Reporting:</strong></li><li>Manage calendar year reporting for IRS 1099 forms and ensure compliance with regulatory requirements.</li><li><strong>Data Analysis and Trend Review:</strong></li><li>Analyze financial data for trends, discrepancies, or anomalies to maintain accurate records.</li><li><strong>Administrative Support:</strong></li><li>Establish and maintain detailed files and records to meet specific business needs.</li><li>Search, classify, and reconcile data as required.</li><li><strong>Operational Support:</strong></li><li>Utilize office equipment, including copiers, printers, typewriters, calculators, and fax machines, for daily functions.</li><li>Assist in maintaining organized and efficient workflows.</li><li><strong>Other Duties:</strong></li><li>Perform additional tasks as assigned by the A/P Manager to support team objectives.</li></ul>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Chehalis, Washington. This role involves managing and processing financial transactions with accuracy and efficiency, ensuring compliance with company policies and procedures. If you have a strong background in accounts payable and thrive in a detail-oriented environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process and verify invoices while ensuring proper coding and accuracy.<br>• Manage accounts payable transactions, including ACH payments and check runs.<br>• Maintain organized records of financial data and ensure compliance with company policies.<br>• Reconcile accounts and resolve discrepancies in a timely manner.<br>• Collaborate with internal teams to address payment inquiries and support vendor relationships.<br>• Prepare and generate reports related to accounts payable activities.<br>• Monitor deadlines and prioritize tasks to ensure timely payments.<br>• Assist in improving processes for invoice handling and payment workflows.<br>• Ensure adherence to regulatory standards related to financial transactions.
<p>Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Tacoma, WA, is searching for a dedicated <strong>Bookkeeper</strong> to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures.</p><p><br></p><p><strong>Job Description</strong>: As a <strong>Bookkeeper</strong>, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:</p><ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>
<p>Our client is seeking a meticulous and experienced Part-Time Bookkeeper to support their accounting operations for up to 25 hours per week. This role is best suited for someone who thrives in a paper-heavy environment, is exceptionally detail-oriented and is comfortable handling both digital and physical documentation. The role is primarily remote with the expectation of being onsite in Downtown Seattle once per week. This is a fantastic opportunity for a bookkeeper looking for flexible hours with a highly organized, process-driven team.</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain and manage extensive paper-based filing systems, ensuring compliance with union documentation requirements</li><li>Process daily cash receipts and maintain accurate logs</li><li>Reconcile and track credit card receipts (approx. 50 cards); extract data from statements and input into Excel</li><li>Handle expense reimbursements and organize supporting documentation</li><li>Support accounts payable processes and ensure timely and accurate data entry</li><li>Work in a cash-basis accounting environment (no accruals involved)</li><li>Collaborate with HR/payroll teams (Note: Payroll processing is managed entirely by HR)</li></ul><p>Additional Details:</p><ul><li>Schedule: Flexible part-time hours (up to 25/week)</li><li>Location: 1 day onsite required (Downtown Seattle); other days can be remote</li><li>Work Environment: Highly structured, paper-based and documentation-heavy</li></ul>
<p>Are you a detail-oriented professional with a knack for numbers? Robert Half is partnering with a client in Everett, WA, to find a <strong>Bookkeeper</strong> who thrives in a fast-paced environment. In this role, you'll be responsible for managing financial transactions, reconciling accounts, processing payroll, and preparing reports. The ideal candidate has experience with accounting software, exceptional attention to detail, and strong communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate general ledger and financial records</li><li>Reconcile accounts and prepare monthly financial reports</li><li>Process accounts payable, accounts receivable, and payroll efficiently</li><li>Ensure compliance with company policies and financial regulations</li></ul>
