176 results for Office Manager in Farmers Branch, TX

Office Manager A client of ours is seeking a detail-oriented, team player to handle all aspects of the company and general office management functions. Candidate must be independent, flexible, and able to work well in a team environment.Responsibilities:<ul><li>Enter and track all transactions </li><li>Order Office Supplies and restock inventory </li><li>Review, process and email invoices, maintain customer records, handle all collections, professional customer contact. </li><li>Manage vendor records, W-9s, credit card payments, online bills, check runs.</li><li>Multiple bank reconciliations for monthly closings. </li><li>Assists with preparing monthly financial statements for CPA</li><li>Manage all customer postage accounts, reconciliations, and internal/external reporting. Work closely with internal staff for accuracy and tracking.</li><li>Administration and renewals of all employee benefits and insurance, PTO, any requested changes, and all related documents.</li><li>Handle all new hires and related paperwork.</li><li>Handle all business insurance and annual renewals with agent.</li><li>Organize office functions as needed and coordinate maintenance of office supplies. </li></ul>

Administrative Coordinator We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Executive Assistant We are in search of a meticulous and highly organized part time Executive Assistant/Office Manager to become a part of our team in Dallas, Texas. In this position, you will be offering comprehensive support to the CIO, Head of Marketing, and President/Portfolio Manager. The role encompasses a range of tasks including maintaining accurate records and resolving inquiries. Responsibilities:• Offering administrative support to the CIO, Head of Marketing, and President/Portfolio Manager• Ensuring the efficient operation of the office by ordering weekly groceries and supplies• Keeping precise records of customer credit• Effectively handling data entry tasks and invoice processing• Skillfully utilizing Office Suite- booking travel, heavy calendar mgmt.

Assistant Controller We are in search of an Assistant Controller for our team located in Dallas, Texas. The role involves handling key accounting functions and maintaining the integrity of financial records. As an Assistant Controller, you will be involved in the processing and analysis of financial data, facilitating audit procedures, and leading tax compliance efforts. Responsibilities: • Overseeing the processing of customer credit applications with precision and efficiency. • Ensuring the maintenance of accurate and updated customer credit records. • Handling the monthly close activities, reconciliations, and journal entries related to investments, revenue, debt, and cash. • Facilitating the preparation of monthly and quarterly financial packages ensuring timeliness and accuracy. • Conducting monthly variance reviews through the development of relationships with Department Heads and Business Office Managers, maintaining open lines of communication. • Preparing weekly cash analysis and flash reports. • Leading the financial audit, tax compliance efforts, and other regulatory requests as needed. • Providing training, development, and corrective action/coaching to direct reports. • Identifying opportunities to enhance the timeliness, accuracy, and efficiency of business processes. • Performing other duties as assigned.

Human Resources (HR) Manager We are in search of a Human Resources (HR) Manager to join our team in Irving, Texas. In this role, you will be overseeing critical HR, payroll, and administrative functions, ensuring the smooth running of office operations, and contributing to a positive work environment. As a Human Resources (HR) Manager, you will also be implementing HR policies, managing employee relations, processing payroll, and promoting operational efficiency and compliance. Responsibilities: • Oversee and execute the implementation of HR policies and procedures in line with company objectives.• Foster a positive work environment by managing and supporting employee relations.• Lead efforts in recruitment, staffing, and retention to align with the company's goals.• Ensure accurate and timely weekly and biweekly payroll processing.• Facilitate smooth onboarding and orientation processes for new hires.• Maintain records and support performance evaluation processes.• Liaise with external consultants, insurance brokers, and service providers as necessary.• Ensure adherence to employment laws and update policies accordingly.• Administer HR programs, including benefits, leave, employee relations, and performance management.• Handle employee grievances and escalate when necessary.• Oversee office supplies, facility maintenance, and budget management.• Organize and coordinate company events and meetings.• Manage escalated customer service issues professionally.• Track HR metrics and provide insights to improve strategies.

Assistant Controller We are offering an exciting opportunity in the service industry based in Dallas, Texas, United States. The role of an Assistant Controller is crucial to our team. You will be involved in processing customer applications, maintaining precise customer records, and resolving any customer inquiries. Your role will also include monitoring customer accounts and taking necessary actions. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain precise customer credit records • Organize and plan the monthly closing of accounts to meet department objectives • Guide and assist each department manager in the closing process • Analyze financial results or specific accounts as required • Identify and resolve any inaccuracies or imbalances in accounting information • Assist with system implementations and process improvements related to accounting and finance • Prepare financial statements and ad hoc management reports • Complete reconciliations and journal entries • Interface heavily with corporate executives and various internal departments • Provide advice and counsel for improvements in internal control • Ensure the department is complying with generally accepted accounting principles • Guide staff and educate newly hired employees • Ensure financial transactions are accurate, timely, and properly authorized • Identify any weaknesses in internal control and advise the Controller.

Accounting Manager/Supervisor We are currently recruiting for an Accounting Manager/Supervisor to join our team in Dallas, Texas. This role involves overseeing the accounting department, ensuring accurate financial reporting, and maintaining regulatory compliance within the logistics industry. Responsibilities: • Oversee the complete accounting function within the Logistics Department • Ensure accuracy in financial reporting and maintain compliance with relevant regulations • Manage Accounts Receivable (AR) process and application • Oversee the daily and weekly cash management activities for the department and communicate this information to Corporate • Handle daily uploads of accounting receivable and funding requests to the bank on the AR factoring line of credit • Provide advice on cash flow, vendor payments, and the receivable dispute process • Prepare reports and provide recommendations based on financial data • Leverage strong understanding of GAAP and basics of tax in daily operations • Utilize QuickBooks and other Microsoft Office applications effectively in managing accounting functions • Exhibit strong leadership skills in managing the accounting department and its functions • Supervise and guide the accounting team to ensure efficient operations and adherence to industry standards.

Facilities Coordinator We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. In this role you will help coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment. Ultimately, you’ll help clients, customers and guests get the most out of the facilities. Responsibilities<ul><li>Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)</li><li>Check rooms and furniture to identify needs for repairs or renovations</li><li>Restock office and kitchen supplies</li><li>Design and oversee the schedule for cleaning and disinfecting the building</li><li>Monitor activities that happen outside the building, such as proper waste disposal and recycling</li><li>Fix minor malfunctions in office equipment</li><li>Coordinate office and parking space allocation</li><li>Keep track of regular and ad-hoc facility expenses</li><li>Conduct market research and compare costs and benefits when evaluating new vendors</li><li>Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)</li><li>Research new services and appliances to facilitate operations</li><li>Ensure compliance with health and safety regulations</li></ul>

Billing Manager We are offering an exciting opportunity for a Billing Manager in Dallas, Texas. The role involves overseeing and managing the billing procedures for pharmacy benefit management services, ensuring accuracy and compliance with healthcare regulations. Responsibilities: • Oversee the daily billing operations for pharmacy benefit management services, ensuring that all transactions are accurate and comply with contractual terms, regulations, and deadlines. • Supervise and guide a team of billing specialists, providing them with the necessary support and training to process billing tasks efficiently. • Assist with the upgrading of billing systems and tools, making sure they are updated with accurate client information. • Act as the primary contact for clients and stakeholders regarding billing inquiries, concerns, and discrepancies, working closely with external parties to resolve billing-related issues promptly. • Monitor billing practices for compliance with federal and state regulations, internal policies, and client-specific requirements. • Ensure the proper processing, tracking, and resolution of claims, including the review and approval of invoices related to pharmacy services and benefits. • Prepare and present regular billing reports, financial analysis, and metrics to management, ensuring reports align with established budgets and financial targets. • Collaborate with IT to dramatically improve the billing process. • Resolve any billing disputes or discrepancies, working closely with both internal teams and external clients/TPAs/brokers to ensure that issues are handled effectively and promptly.

Administrative Assistant We are offering a long term contract employment opportunity in the non-profit industry in MCKINNEY, Texas, 75069-2161, United States. This role is for an Administrative Assistant who will be integral in supporting our executive operations. Responsibilities: • Provide administrative support to the Executive Director • Handle receptionist duties and greet clients as they arrive • Assist with tasks associated with property management and development • Confidentiality is paramount in maintaining sensitive information • Effectively manage client intake procedures • Utilize office software to perform various administrative tasks • Drive the company van or vehicle to complete tasks as required • Assist with various other duties as assigned by the Director.

Accounting Manager/Supervisor We are in the detail-oriented services industry, based in Dallas, Texas, and we're looking for an Accounting Manager/Supervisor to join our team. In this role, you will engage in a variety of tasks including managing client accounts, handling bookkeeping, payroll and tax services, and preparing financial statements. Responsibilities • Oversee various client accounts assigned to you. • Handle bookkeeping tasks, ensuring all business transactions are recorded accurately. • Manage payroll and tax services for clients. • Prepare financial statements and perform various other accounting and consulting services. • Demonstrate a strong knowledge of tax accounting principles. • Ensure standard accounting processes are followed for recording business transactions into the general ledger. • Perform account reconciliations and work paper preparation. • Prepare and post journal entries as required by the level of engagement. • Adapt your work as required by different levels of engagement. • Analyze financial statements prepared by clients and identify any issues that need to be corrected.

Data Entry We are seeking a detail-oriented and compassionate Administrative Assistant to support the daily operations of our mental health therapy center. This role involves managing administrative tasks efficiently while ensuring a welcoming and supportive environment for clients and staff. The ideal candidate will possess excellent organizational skills, strong communication abilities, and the ability to maintain confidentiality in managing sensitive information.Front Desk Management:<ul><li>Greet clients and visitors warmly and assist with check-in procedures</li><li>Answer incoming calls, respond to inquiries, and schedule appointments.</li><li>Ensure the waiting area is clean, professional, and welcoming for clients.</li></ul>Client Support:<ul><li>Handle confidential client information in accordance with HIPAA regulations</li><li>Assist clients with intake paperwork and guide them through payment processes.</li></ul>Documentation and Data Entry:<ul><li>Maintain accurate electronic and physical files, including client records and billing information.</li><li>Perform data entry with attention to accuracy and compliance</li></ul>

Office Assistant A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Bilingual Japanese Receptionist We are offering a direct hire/permanent Receptionist role for a real estate firm located in Dallas, Texas. This role is crucial in ensuring a positive experience for clients, visitors, and employees, while effectively supporting the daily operations of our office. Responsibilities• Act as a friendly and detail-oriented first point of contact, greeting and assisting visitors, clients, and employees.• Facilitate seamless communication by managing phone calls, emails, and in-person inquiries.• Ensure smooth daily operations by maintaining an organized reception area, scheduling appointments, and managing office supplies.• Provide administrative support, which includes data entry, filing, and handling mail and packages.• Deliver exceptional customer service by addressing inquiries and directing visitors to the appropriate personnel.• Coordinate meetings by scheduling and preparing conference rooms, setting up necessary materials, and arranging refreshments as required.• Foster strong relationships by understanding and respecting clients' cultural and business etiquette.• Utilize bilingual abilities to interact and communicate effectively in both Japanese and English.

Executive Assistant We are offering an opportunity for an Executive Assistant to join our transport team based in Fort Worth, Texas. The role involves supporting our HR and Executive Director, managing administrative tasks, and ensuring smooth communication within the team. Responsibilities: • Facilitate effective communication by managing and screening incoming calls. • Ensure all HR related documents are tracked and employee files, both electronic and physical, are maintained. • Coordinate and manage the Executive Director's calendar, scheduling appointments and meetings as necessary. • Utilize SharePoint to keep information up-to-date and accessible to the team. • Act as a liaison for travel coordination, working closely with our travel department. • Handle onboarding and offboarding tasks to ensure a smooth transition for all employees. • Use Microsoft Excel to format and manage spreadsheets, tracking committee staff and other essential data. • Participate in event planning, including staff parties, and manage vendor relationships. • Assist with administrative preparations for board meetings, including distributing memos and other relevant information to staff. • Undertake any additional tasks as requested by the Executive Director or the Sr. Director of Legal Affairs.

Property Accounting Manager We are offering an exciting opportunity for a Property Accounting Manager in Dallas, Texas. This role will be situated within the financial industry, and will involve managing and coordinating various accounting functions, including financial reporting, acquisitions and financing, and team leadership and development. Responsibilities: • Oversee the issuance of monthly financial reports at the property level, ensuring adherence to checklists and schedules. • Review and approve bank reconciliations and financial tie-out packages for properties. • Maintain up-to-date knowledge of operational accounting processes and adhere to them consistently. • Collaborate with third-party tax advisors and auditors, providing necessary documentation and responses. • Contribute to the annual budgeting process, providing insights and data. • Understand the role of property accounting in capital events such as acquisitions, refinancing, and dispositions, and participate accordingly. • Ensure accounting systems are updated in a timely manner following capital events. • Lead the property accounting department, including hiring, onboarding, and training new team members. • Foster a high-performing work environment through guidance and mentorship. • Ensure accounting policies and processes are consistently updated to reflect current department practices. • Set and work towards goals for self and team.

Tax Manager - Public We are on the hunt for a meticulous Tax Manager to join our team in the detail oriented Services industry located in Southlake, Texas. As a Tax Manager, your role will be pivotal in handling complex tax returns, partnership tax returns, and corporate tax returns. You will be expected to apply your skills and expertise to ensure tax compliance and accuracy, contributing significantly to our team's success. Responsibilities: • Lead and manage the preparation and review of complex tax returns • Supervise the preparation of partnership tax returns and ensure their accuracy • Oversee the process of corporate tax return preparation and validate its correctness • Conduct tax research and planning to optimize tax strategies • Collaborate with other team members to improve tax procedures and policies • Identify and mitigate tax risks • Coordinate and manage audit processes • Stay updated with industry trends and changes in tax laws • Provide support and guidance to entry level staff members in the team • Maintain relationships with clients and provide exceptional customer service. Resume via LinkedIn - Hemant Dahya

Accounting Manager/Supervisor We are in search of an Accounting Manager/Supervisor to join our team in Fort Worth, Texas. The role involves overseeing all accounting functions, including but not limited to, adjusting entries, financial statements, work in progress schedules, and supervising AP and Payroll. The successful candidate will be directly reporting to the CFO and President. Responsibilities: • Oversee the work of 1-2 team members in the accounting department• Handle all accounting functions to ensure accuracy and compliance• Create and adjust entries as required• Produce comprehensive financial statements for internal use• Maintain work in progress schedules efficiently• Supervise all activities related to Accounts Payable and Payroll• Use Accounting Software Systems and ERP • Oversee the Accounts Receivable process to ensure timely collection• Perform auditing and billing functions as per the requirement.

Customer Service Manager We are offering a permanent employment opportunity for a Customer Service Manager in Grand Prairie, Texas. In this role, you will be responsible for the management and oversight of our customer service operations. You will lead a team of customer service specialists, manage key accounts, and work to provide exceptional service to our customers. Responsibilities: • Lead a team of customer service specialists, providing guidance, training, and mentorship • Manage key accounts, ensuring customer satisfaction and building strong relationships • Utilize CRM and ERP systems to maintain accurate customer records and monitor customer accounts • Analyze customer data to identify patterns, trends, and areas of opportunity • Develop and implement customer service procedures, policies, and standards • Ensure all customer inquiries are resolved in a timely manner • Take ownership of customer issues and work towards resolution • Foster a detail oriented customer service culture within the team • Utilize Excel and Power BI to compile and analyze reports • Ensure all customer service actions and discussions are accurately documented.

Project Administrator We are seeking a Project Administrator to join our team in our Dallas, Texas office. This role is situated in the commercial real estate industry and will involve on-site work. As a Project Administrator, you will manage project-specific tasks, ensuring smooth operations and compliance with company standards. Responsibilities • Manage project-related invoicing, ensuring accuracy, timely submission, and adherence to internal policies. • Oversee the full lifecycle of contracts, from drafting and review to execution and compliance monitoring. • Assist project managers with scheduling, budgeting, and task prioritization to ensure projects stay on track. • Act as the primary point of contact for vendors and clients regarding the administrative aspects of projects. • Create and maintain organized project files, including financial reports, schedules, and transaction records. • Utilize Yardi software to track property management data, contracts, and transaction flows. • Provide additional support to project teams as needed, including preparing presentations and coordinating meetings. • Leverage your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP, Contract Administration, Commercial Real Estate, and Yardi in performing your responsibilities.

Tax Director/Manager - Corporate Real Estate Tax Accountant role in Preston Center Area in Dallas. This role will involve handling tax-related functions, supporting the real estate department. You will have the opportunity to work both independently and as part of a team, in a role that is integral to our operations. Responsibilities: • Assemble tax documents and prepare workpapers, ensuring accuracy and approval of final prepared Federal and State tax returns.• Maintain and update tax basis schedules for various entities.• Prepare waterfall calculations and associated tax allocations.• Ensure the accuracy of tax reporting by reviewing QuickBooks files.• Respond promptly and effectively to Federal and State tax notices.• Assist with tax audits as needed.• Carry out quarterly capital gain and taxable income forecasts for all partners.• Monitor the receipt of tax documents from partners and check for accuracy.• Prepare workpapers for partnership returns. Skills: • CPA• Real estate tax• Public Accounting Tax• Partnership Taxation• QuickBooks• Microsoft Excel If interested in being presented for this role, please email a resume to Liz Noyes at Robert Half via Linked In.

Director of Finance We are seeking a Director of Finance for our SaaS client in Dallas, Texas. This key position will involve managing all aspects of financial reporting, budgeting, and forecasting, as well as working closely with executive teams and cross-functional departments to drive growth and strategic alignment. Responsibilities:• Oversee the consolidation of monthly financial reports, forecasts, and budgets to ensure accuracy and efficiency.• Engage collaboratively with the Executive teams, Divisional Presidents, and other Financial Planning & Analysis (FP& A) groups to devise and implement financial strategies that support business goals.• Conduct in-depth analysis of business performance metrics, identifying trends and discrepancies to provide valuable insights and recommendations for enhancement.• Develop comprehensive financial reports for monthly presentations to the Executive Leadership Team (ELT) & Board, emphasizing key performance indicators and strategic implications.• Collaborate with cross-functional teams to evaluate business opportunities, assess investment proposals, and advance operational initiatives.• Establish best practices in financial planning and analysis to improve accuracy, efficiency, and responsiveness to fluctuating business conditions.• Stay informed about industry trends, competitive landscape, and regulatory changes to guide financial strategies and business planning.• Foster a culture of analytical rigor and detail-oriented growth within the FP& A team through mentoring and development initiatives.• Uphold compliance with financial regulations and maintain effective internal controls within the business unit. If interested, please send your resume to [email protected]

Tax Manager We are offering an exciting opportunity for a Tax Manager - Public in Rockwall, Texas. This role involves overseeing tax compliance and bookkeeping, client management, team leadership and collaboration, along with research and analysis. The position also requires continuous improvement efforts within the tax department, contributing to the growth and success of the firm. Responsibilities: • Prepare and review tax returns for individuals, corporations, partnerships, and other entities, utilizing tax compliance software such as Thomson Reuters GoSystem. • Maintain and review complex financial records for clients using accounting software like QuickBooks. • Ensure compliance with federal, state, and local tax laws and regulations, and communicate any changes in tax laws to clients and team members. • Serve as a trusted advisor to clients, providing proactive advisory services, and addressing client inquiries and concerns regarding tax matters in a timely and detail oriented manner. • Mentor and train entry level staff members on tax principles, procedures, and best practices, while also participating in firm-wide initiatives and contributing to the development of tax strategies and policies. • Conduct in-depth tax research and analysis on complex issues and transactions, providing recommendations based on findings to support decision-making processes. • Identify opportunities for process improvements and efficiencies within the tax department and implement best practices and quality control measures to ensure accuracy and consistency. • Utilize skills in Income Tax Accounting, International Tax Compliance, Income Tax Compliance, and Thomson Reuters ONESOURCE to add value to client relationships and expand services.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Richardson. As an Executive Assistant, you will provide critical support to the CEO. Your responsibilities will encompass a broad range of administrative tasks, including managing calendars, coordinating meetings, and maintaining office environments. Responsibilities:• Provide essential administrative support to C-suite executives• Collaborate with and serve as a backup for the Sr. Executive Assistant• Assist with tasks related to Board and Executive meetings, including scheduling, logistics, and materials distribution• Coordinate both in-person and virtual events as requested by leadership, including team-building activities and business engagements• Proactively manage high-volume calendars, anticipate scheduling conflicts, and arrange for rescheduling• Arrange complicated international and domestic travel for multiple individuals or groups using Concur• Prepare and reconcile expense reports for multiple individuals or groups, also through Concur• Ensure the executive office environment is well-maintained, including supply stock, conference rooms, storage areas, and break areas• Create, review, and refine various documents, including PowerPoint presentations, Word documents, and Excel worksheets• Manage both digital and physical records and files, maintaining organized filing systems• Carry out additional administrative duties as assigned.

Partner Marketing Manager Job Title: Partner Marketing Manager (B2B SaaS)Job Description: We are seeking an experienced and dynamic Partner Marketing Manager with a strong background in B2B SaaS to join our client's team. In this role, you will be responsible for managing strategic marketing initiatives with partners to drive mutual growth, enhance brand visibility, and generate qualified leads. You will work closely with cross-functional teams to ensure seamless collaboration and successful execution of joint marketing campaigns. Key Responsibilities:<ul><li>Develop and Manage Partner Relationships: Build and maintain strong, strategic relationships with partners to support collaborative marketing efforts.</li><li>Create Co-Marketing Strategies: Develop and implement joint marketing plans, focusing on demand generation, customer acquisition, and revenue growth.</li><li>Execute Campaigns: Plan and oversee co-branded campaigns, including content creation, webinars, events, social media, and email marketing initiatives.</li><li>Analyze and Report Performance: Track and measure the success of partner marketing campaigns using key performance indicators (KPIs) and provide actionable insights for optimization.</li><li>Enablement and Training: Provide partners with marketing tools, resources, and training to effectively promote joint offerings.</li><li>Cross-Functional Collaboration: Work closely with sales, product, and marketing teams to align efforts and maximize the impact of partnership initiatives.</li><li>Identify Growth Opportunities: Explore new partnership opportunities to expand the company’s reach and customer base.</li></ul>