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23 results for Human Resources Coordinator in Fallbrook, CA

Human Resources (HR) Manager

Fontana, CA
onsite
Temporary to Hire
45.6 - 52.8 USD / Hourly
We are looking for an HR team member with strong payroll knowledge to support daily people operations in Fontana, California. This contract-to-permanent position will partner closely with HR leadership to help maintain compliant HR practices, deliver a positive employee experience, and oversee accurate payroll administration. The ideal candidate brings a hands-on approach to employee relations, onboarding, benefits coordination, and record management while balancing day-to-day priorities with attention to detail. Responsibilities: • Partner with HR leadership to carry out human resources programs and apply company policies in alignment with organizational objectives. • Manage end-to-end payroll activities, including reviewing time records, validating attendance data, calculating pay, and coordinating payroll tax administration. • Monitor payroll practices to help ensure adherence to applicable federal, state, and local wage and tax requirements. • Respond to employee questions regarding pay, benefits, and compensation matters with timely and accurate guidance. • Coordinate new employee setup and offboarding activities, including communicating key information related to payroll and available benefits. • Maintain organized and up-to-date personnel documentation and ensure employee records are handled accurately and confidentially. • Support the administration of benefit plans by assisting with enrollments, updates, and employee communications. • Address employment-related inquiries and provide clear interpretation of HR policies, procedures, and workplace guidelines. • Assist with payroll reviews, audits, and reporting to provide leadership with reliable information for decision-making.
2026-09-01T00:00:00Z

Human Resources (HR) Manager

Fontana, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for an experienced Human Resources team member to support day-to-day people operations and oversee accurate, compliant payroll administration in California. This position works closely with HR leadership to strengthen employee programs, address workforce concerns, and maintain consistent HR practices across the organization. The ideal candidate brings strong judgment, hands-on payroll knowledge, and the ability to manage confidential information with care. Please call Brigitte Mendez @ 909-717-4037 if interested otherwise call your Robert Half Recruiter directly. Responsibilities:• Partner with HR leadership to carry out human resources programs, policies, and procedures that align with organizational priorities.• Oversee end-to-end monthly payroll activities, including reviewing time records, validating attendance data, calculating pay, and coordinating required tax withholdings and filings.• Monitor payroll practices to ensure adherence to applicable federal, state, and local regulations and internal standards.• Respond to employee questions involving pay, benefits, and compensation matters with clear and timely guidance.• Coordinate onboarding and offboarding activities, including introducing employees to payroll processes and available benefits.• Maintain accurate and organized employee files and HR documentation while safeguarding sensitive information.• Support the administration of benefits programs and assist employees during enrollment and related updates.• Address employment-related inquiries by providing accurate interpretation of company policies and HR procedures.• Assist with payroll reviews, reconciliations, and reporting to help leadership evaluate accuracy and trends.
2026-08-28T00:00:00Z

Human Resources (HR) Manager

Temecula, CA
onsite
Permanent / Full Time
90000 - 96000 USD / Yearly
The HR Manager leads day-to-day Human Resources operations for multiple locations & entities.This is a hands-on HR leadership role in a multi-entity hospitality environment. The HR Manager works closely with managers and employees and oversees the HR team in recruiting, employee relations, investigations, compliance, benefits, leave administration, training, workers’ compensation, documentation, and HR systems.This is not a corporate desk role. The ideal candidate is visible, responsive, practical, and comfortable working directly with hospitality teams across hotel, restaurant, winery, tasting room, culinary, events, and administrative departments. Recruiting and Talent ManagementOversee recruiting for hourly, management, and key operational rolesSupport job postings, screening, interviews, offers, onboarding, and hiring paperworkPersonally recruit and interview management-level candidates Employee Relations and InvestigationsServe as the main HR contact for managers and employeesHandle employee concerns, workplace complaints, and policy issuesConduct fair, timely, and well-documented investigationsInterview employees and witnesses, review records, document findings, and recommend next steps Performance ManagementSupport managers with attendance, performance, conduct, and policy issuesEnsure issues are addressed and documented promptlyReview warnings, performance improvement plans, and termination documentation Compliance and Wage & HourMaintain strong knowledge of California employment law, especially in hospitalityMonitor compliance with meal and rest breaks, overtime, timekeeping, and off-the-clock rules Leaves, Benefits, and AccommodationsOversee leave administration, tracking, notices, and communicationManage compliance with FMLA, CFRA, Pregnancy Disability Leave, paid sick leave, workers’ compensation leave, and other protected leavesCoordinate benefit enrollment, changes, and employee questions Workers’ Compensation and SafetyOversee workers’ compensation claims from reporting through return to workEnsure injury reporting and documentation are completed on timeCommunicate with employees, managers, insurance carriers, and providers HR Systems and DocumentationMaintain organized, complete, and compliant HR recordsEnsure status changes, compensation changes, transfers, promotions, and terminations are documented accuratelyOversee ADP Workforce Now and related HR systemsEnsure consistent onboarding and offboarding processes
2026-08-31T00:00:00Z

Human Resources (HR) Assistant

Orange, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Human Resources Assistant to support daily administrative operations for the HR team. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of clerical and employee-related documentation in an on-site setting. The person in this role will help keep records accurate, respond to routine inquiries, and assist with essential HR paperwork that supports the employee lifecycle. Responsibilities: • Maintain accurate employee and department records by entering information into HR systems and spreadsheets with strong attention to detail. • Organize, scan, and file personnel documents so records remain current, accessible, and compliant with department standards. • Answer incoming calls and direct HR-related questions to the appropriate team members while providing front-line support with careful attention to detail. • Prepare and complete routine employment documents, including separation paperwork, unemployment-related forms, and employment verification requests. • Assist with onboarding and general HR administrative activities to support employees and internal stakeholders. • Support pre-employment screening procedures and related documentation as part of employee record processes. • Use Microsoft Office tools and, when applicable, HRIS platforms to update and manage information efficiently.
2026-09-10T00:00:00Z

People and Culture Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
A little HR, a little recruiting, a little employee experience — and a lot of opportunity to make an impact.A growing life sciences company in San Marcos is looking for a People & Culture Coordinator to join its HR team. This is a great opportunity for someone who enjoys the people side of business but wants exposure to several areas of HR rather than being limited to one function.You'll support employees throughout the employee lifecycle while partnering with HR leadership on onboarding, recruiting, employee communications, HRIS administration, and company culture initiatives.What you'll be doing<ul><li>Coordinate new-hire onboarding and employee transitions</li><li>Maintain accurate employee information in the HRIS</li><li>Assist with recruiting coordination and interview scheduling</li><li>Prepare offer and onboarding documentation</li><li>Support employee engagement activities</li><li>Assist with benefits and employee questions</li><li>Maintain confidential personnel records</li><li>Track required employee documentation</li><li>Prepare HR reports and spreadsheets</li><li>Assist with company communications</li><li>Coordinate employee events and recognition programs</li><li>Support HR projects and process improvements</li><li>Partner with Payroll on employee changes and timekeeping questions</li></ul>
2026-08-28T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide dependable assistance to internal teams in San Diego, California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming, and efficient workplace while managing a wide range of administrative priorities. The role combines front-desk interaction, coordination of office services, record handling, and support for meetings, onboarding, and general business activities. Responsibilities: • Provide day-to-day administrative support to employees, managers, and department leaders while helping maintain smooth office operations. • Welcome visitors, clients, and vendors professionally and serve as a reliable point of contact for general office needs. • Oversee shared inbox activity, route requests to the appropriate team members, and communicate updates related to new client and job setup activity. • Track workflow activity in internal systems, coordinate scanning and document handling for tax-related processes, and store signed filing confirmations in designated records platforms. • Arrange conference room bookings, coordinate hotel or meeting space reservations, and support event and gathering logistics, including food planning and post-meeting cleanup. • Manage incoming and outgoing mail, packages, and check processing, including maintaining daily receipt records and preparing deposits. • Monitor inventory for office and kitchen supplies, place orders for materials such as stationery and business cards, and work with vendors to keep the workplace properly stocked. • Support office equipment readiness by replenishing paper supplies in shared machines and coordinating issue resolution with technical support when needed. • Maintain administrative calendars, assist with onboarding materials for new hires, and help track staff attendance, availability, and related updates as required. • Coordinate facilities and security-related tasks, including access items, parking resources, and office key control when employees join or leave the organization.
2026-09-09T00:00:00Z

Human Resources (HR) Generalist

Tustin, CA
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for an experienced Human Resources (HR) Generalist to support a broad range of people operations activities in Tustin, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-moving environment and can balance day-to-day HR administration with employee support, recruiting coordination, and compliance tracking. The role will partner across core HR functions, maintain accurate records and systems, and help ensure employees receive timely, organized support throughout the employment lifecycle. Responsibilities: • Oversee payroll-related processing and reporting activities, investigate discrepancies, and help maintain accurate HR data across systems. • Maintain organized employee files and documentation, ensuring records are complete, current, and handled with confidentiality. • Process employee status updates and support benefits administration and leave of absence workflows from initiation through follow-up. • Coordinate recruiting operations across the full staffing cycle, including scheduling, applicant tracking, and initial candidate screening activities. • Lead onboarding logistics for new employees, ensuring required paperwork, communication, and orientation steps are completed on time. • Track compliance obligations such as required training, safety documentation, and other HR-related regulatory records. • Provide administrative support for employee engagement efforts, including Culture Club activities and other team initiatives as needed. • Update and maintain HR intranet content so employees have access to current policies, forms, and resources.
2026-09-09T00:00:00Z

Recruiting Coordinator

Tustin, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Recruiting Coordinator to support hiring operations for a Contract position based in Tustin, California. This role focuses on candidate sourcing, scheduling, communication, and recruiting process coordination to help move searches forward efficiently. The ideal candidate brings strong organizational skills, confidence working across multiple priorities, and experience using recruiting systems and sourcing tools in a fast-paced environment. Responsibilities: • Build candidate pipelines by identifying prospective talent through online sourcing platforms, industry networks, referrals, and internal databases. • Reach out to potential applicants, maintain engagement, and help create a positive experience throughout the early stages of recruitment. • Review resumes and assist with preliminary qualification efforts to align candidates with open positions. • Coordinate consistent communication with applicants and internal stakeholders during each phase of the hiring process. • Publish and monitor openings across recruitment channels to support visibility and applicant flow. • Keep applicant data, hiring activity, and requisition updates organized and current within the tracking system, with Paycom experience viewed favorably. • Assist with offer administration, background screening coordination, and other pre-employment steps to support smooth onboarding. • Monitor recruiting activity, pipeline progress, and status reporting to help the team track hiring performance. • Contribute to compliance by following established recruiting procedures, documentation standards, and applicable employment guidelines. • Provide support for hiring events, branding initiatives, and ongoing talent pool development for frequently hired roles.
2026-09-09T00:00:00Z

Human Resources (HR) Business Partner

San Diego, CA
remote
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an experienced Human Resources (HR) Business Partner to support a dynamic real estate property and facilities management organization in San Diego, California. This Contract position will serve as a key HR resource for employees and managers, with a strong emphasis on employee relations, policy guidance, and workplace investigations. The ideal candidate brings sound judgment, clear communication, and the ability to manage sensitive matters across a multi-state workforce while maintaining a high standard of confidentiality and consistency. Responsibilities: • Lead employee relations support by assessing workplace concerns, guiding resolution strategies, and advising managers on appropriate actions. • Conduct and coordinate investigations involving complaints such as harassment, hostile work environment issues, and other sensitive employment matters. • Provide day-to-day HR counsel to employees and leaders across a multi-state population, ensuring alignment with company policies and employment practices. • Interpret HR policies, procedures, and workplace expectations while helping staff understand available resources and next steps. • Oversee incoming questions through the HR inbox or case management queue, delivering timely responses and routing matters to the appropriate HR contacts when needed. • Act as a primary HR point of contact for a large hourly workforce, including team members in field-based and service-driven roles. • Maintain thorough, accurate, and confidential records related to investigations, employee relations matters, and HR case activity. • Collaborate with HR leadership and cross-functional partners to apply policies consistently and support standardized practices across multiple locations. • Use HR systems and documentation tools to track cases, organize employee inquiries, and preserve centralized personnel records.
2026-09-03T00:00:00Z

HR Manager

La Jolla, CA
onsite
Temporary / Contract
38 - 42 USD / Hourly
Our client is seeking an experienced and strategic HR Manager to oversee day-to-day human resources operations and support key people initiatives across the organization. This role is responsible for managing employee relations, performance management, compliance, recruiting support, onboarding, and HR policy administration while partnering with leadership to foster a positive and productive workplace. Key Responsibilities<ul><li>Manage daily HR operations and support organizational goals through effective people practices</li><li>Partner with leadership on employee relations, performance management, and workforce planning</li><li>Oversee onboarding, offboarding, and employee lifecycle processes</li><li>Administer and help improve HR policies, procedures, and compliance practices</li><li>Support recruiting efforts, interview coordination, and hiring processes</li><li>Manage benefits administration and respond to employee questions regarding HR programs</li><li>Maintain accurate employee records and HRIS data</li><li>Guide managers on performance issues, policy interpretation, and employee development</li><li>Assist with training, engagement initiatives, and change management efforts</li><li>Ensure compliance with employment laws and internal standards</li></ul>
2026-09-09T00:00:00Z

Client Services Coordinator

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
You're the person who makes sure the client experience feels effortless.A growing healthcare organization in Fallbrook is looking for a Client Services Coordinator to serve as a primary point of contact for clients while supporting the internal operations team. This role blends customer service, scheduling, documentation, and administrative coordination, making it a strong opportunity for someone who enjoys working with people but wants more responsibility than a traditional front-desk role. Your day will include<ul><li>Respond to client inquiries by phone and email</li><li>Coordinate appointments and service schedules</li><li>Maintain accurate client records</li><li>Follow up on outstanding documentation</li><li>Assist with account and service questions</li><li>Coordinate communication between clients and internal teams</li><li>Update information in company systems</li><li>Prepare client correspondence and documentation</li><li>Track open service requests</li><li>Escalate complex issues appropriately</li><li>Assist with reporting and administrative projects</li><li>Maintain confidentiality of sensitive client information</li></ul>
2026-08-28T00:00:00Z

HR Operations Manager

Vista, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing manufacturing organization in Vista is looking for an HR Operations Manager to oversee HR processes for a growing employee population.This is an ideal role for someone who enjoys both the people side and operational side of HR. You'll oversee HR administration, employee relations, benefits, payroll coordination, compliance, recruiting, and HR systems while partnering with Operations leadership. What you'll be responsible for<ul><li>Lead day-to-day HR operations</li><li>Manage and develop HR support staff</li><li>Oversee employee onboarding and offboarding</li><li>Partner with Payroll on payroll processing and changes</li><li>Manage benefits administration and employee communications</li><li>Maintain HRIS and employee records</li><li>Support employee relations and investigations</li><li>Guide managers on HR policies and procedures</li><li>Coordinate recruiting and workforce planning</li><li>Monitor compliance with California employment regulations</li><li>Maintain personnel documentation</li><li>Assist with performance management</li><li>Develop HR reports and workforce metrics</li><li>Update policies and procedures</li><li>Partner with Operations leadership on staffing needs</li><li>Lead HR process improvement projects</li></ul>
2026-09-01T00:00:00Z

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

Logistics & Customer Support Coordinator

San Marcos, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
CUSTOMERS. ORDERS. SHIPMENTS. DEADLINES. YOU'LL KEEP ALL FOUR ON TRACK.A busy manufacturing and distribution company in San Marcos is adding a Logistics & Customer Support Coordinator to its operations team.This is a great fit for someone who likes a fast-paced environment and enjoys being the connection between customers, sales, warehouse, purchasing, and transportation. You'll have plenty of variety throughout the day and will play a direct role in making sure customer orders get where they need to go. WHAT'S ON YOUR PLATECustomer Support<ul><li>Respond to customer questions regarding orders and deliveries</li><li>Provide shipment updates and delivery information</li><li>Resolve order discrepancies and service issues</li><li>Maintain accurate customer records</li><li>Communicate delays and changes proactively</li></ul>Logistics<ul><li>Coordinate outgoing shipments</li><li>Schedule pickups and deliveries</li><li>Communicate with carriers and transportation partners</li><li>Track shipments from order through delivery</li><li>Research delayed or missing shipments</li><li>Coordinate returns and replacements</li></ul>Operations<ul><li>Enter and update orders in the ERP system</li><li>Work with Warehouse and Purchasing teams</li><li>Monitor inventory availability</li><li>Review orders for accuracy</li><li>Prepare daily logistics reports</li><li>Maintain shipping and customer documentation</li><li>Identify recurring operational issues</li><li>Assist with process improvements</li></ul>
2026-09-02T00:00:00Z

Employment HR Attorney

Newport Beach, CA
onsite
Permanent / Full Time
185000 - 250000 USD / Yearly
Highly Respected Orange County Firm Seeks Employment Attorney for Advice & Counsel Practice: 1560 Billables An established law firm is seeking an Employment Attorney to join and help grow its employment practice. The firm handles sophisticated matters across its practice groups and is known for maintaining a true lifestyle-oriented culture with exceptionally low turnover. This is a unique opportunity for an Employment Attorney who prefers preventative counseling and strategic HR work over litigation. Approximately 99% of the role is advice and counsel, as the firm has a separate litigation team that handles employment disputes. The firm is also open to attorneys coming from an in-house employment or HR counseling background. Employment Attorney Responsibilities:<ul><li>Advise employers on day-to-day California employment and HR matters.</li><li>Conduct workplace and employment compliance audits.</li><li>Draft and revise employee handbooks.</li><li>Develop and update workplace policies and procedures.</li><li>Counsel clients regarding preventative employment practices and compliance issues.</li><li>Work directly with clients on practical solutions to workplace and personnel matters.</li><li>Help support the long-term growth and development of the firm's employment practice.</li></ul>Billables: 1560/year PERKS:<ul><li>Exceptionally low billable requirement compared with traditional law firm employment practices.</li><li>Approximately 99% advice and counsel work with little to no employment litigation responsibility.</li><li>Sophisticated employment and HR counseling work.</li><li>Significant long-term growth potential and an opportunity to help grow the employment department.</li><li>True lifestyle-oriented firm with a fantastic work environment and almost nonexistent turnover.</li><li>We have placed more than 10 attorneys and legal support professionals with the firm over the past five years. They have consistently reported positive experiences, and nearly all remain with the firm.</li><li>Established and highly respected presence in the Orange County legal community.</li><li>Quarterly billable-hour bonus opportunities and a year-end discretionary bonus.</li></ul>Compensation: $185,000 - $250,000 base salary + bonuses Benefits: Medical coverage through Anthem or Kaiser with a $350/month firm contribution toward employee and dependent coverage, firm-paid employee dental, 401(k) with discretionary profit sharing. TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-09-04T00:00:00Z

Marketing/Communications Coordinator

Oceanside, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Marketing/Communications Coordinator to support brand initiatives and day-to-day marketing execution in Oceanside, California. This Long-term Contract position is ideal for someone who enjoys balancing creative projects with detailed coordination and thrives in a collaborative consumer brand environment. The person in this role will help keep campaigns, content, and promotional materials organized, engaging, and aligned with business goals while partnering closely with sales and marketing teams. Responsibilities: • Coordinate the setup and execution of marketing programs and events, including organizing materials, assisting with logistics, and communicating next steps with internal sales partners. • Help manage brand presence across social platforms such as Instagram and TikTok by scheduling updates, refreshing content, and maintaining a consistent brand voice. • Contribute to the creation and organization of marketing assets, including sales collateral, product samples, promotional pieces, packaging support materials, and launch-related content. • Support trade show and event readiness by preparing materials, assisting with planning activities, and participating in industry events as needed. • Handle administrative marketing work with strong attention to accuracy, deadlines, and follow-through across multiple active projects. • Partner with cross-functional teams to keep marketing deliverables moving forward and ensure materials are available when needed for campaigns and sales efforts.
2026-09-08T00:00:00Z

Service Operations Coordinator - HVAC / Home Services

Oceanside, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Fast phones. Full schedules. Lots of moving pieces. You're the person keeping it all together.A growing home services company in Oceanside is looking for a Service Operations Coordinator to help manage the daily flow of customer appointments, technicians, service requests, and internal communication. This is a great role for someone coming from customer service, scheduling, dispatch, or administrative support who wants to move into a more operations-focused career. 📞 What you'll ownScheduling: Coordinate technician calendars and customer appointments.Communication: Keep customers and field employees updated throughout the service process.Prioritization: Determine what needs immediate attention when schedules change.Follow-through: Monitor open service requests until they're completely resolved.Responsibilities<ul><li>Schedule and coordinate service appointments</li><li>Communicate with customers regarding appointment windows</li><li>Coordinate technician schedules and route changes</li><li>Monitor open work orders</li><li>Update service information in the company's system</li><li>Communicate delays or schedule changes</li><li>Coordinate with field technicians and supervisors</li><li>Assist with customer questions and service concerns</li><li>Track parts, materials, and equipment requests</li><li>Assist with service documentation and invoicing</li><li>Prepare daily operational reports</li><li>Identify scheduling conflicts before they impact customers</li><li>Support management with operational projects</li></ul>
2026-08-24T00:00:00Z

PROJECT COORDINATOR

Oceanside, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Projects don't run themselves. Someone has to keep every moving piece connected.A growing construction and engineering organization in Oceanside is looking for a Project Coordinator to support multiple active projects from kickoff through completion.This is a great opportunity for someone who is naturally organized but doesn't want a traditional desk-only administrative position. You'll be working with Project Managers, vendors, clients, field teams, and internal departments, helping keep timelines, documents, purchasing, and communication on track.What you'll be responsible for<ul><li>Support Project Managers with day-to-day project coordination</li><li>Maintain project schedules and milestone trackers</li><li>Coordinate meetings and project updates</li><li>Track project documentation and approvals</li><li>Assist with purchase orders and vendor coordination</li><li>Monitor outstanding items and follow up with responsible parties</li><li>Maintain project budgets and expense tracking</li><li>Prepare status reports and project spreadsheets</li><li>Coordinate communication between field and office teams</li><li>Assist with change orders and project documentation</li><li>Organize contracts, proposals, and project files</li><li>Help prepare project closeout documentation</li><li>Identify scheduling or documentation issues before they become delays</li></ul>
2026-08-21T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client, a well-established construction company in San Diego, is seeking a Project Coordinator to support their project management and operations teams. This position is ideal for an organized, detail-oriented professional who enjoys coordinating multiple priorities, maintaining project documentation, and communicating with internal teams, vendors, subcontractors, and clients. Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and construction teams</li><li>Maintain accurate project files, records, contracts, invoices, purchase orders, and other documentation</li><li>Assist with project scheduling, tracking deadlines, and coordinating meetings and site activities</li><li>Communicate with subcontractors, vendors, clients, and internal teams regarding project updates and documentation</li><li>Prepare, update, and distribute project reports, status updates, meeting notes, and other correspondence</li><li>Track project deliverables, approvals, change orders, invoices, and outstanding items</li><li>Assist with processing purchase orders, invoices, and other project-related financial documentation</li><li>Coordinate material, vendor, and subcontractor information as needed</li><li>Help ensure project documentation is complete, organized, and up to date</li><li>Support multiple projects simultaneously while meeting deadlines and shifting priorities</li><li>Perform general administrative duties and other project-related tasks as needed</li></ul>
2026-09-09T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support construction projects in San Diego, California from kickoff through final closeout. This contract opportunity with permanent potential is ideal for someone who enjoys keeping schedules, documentation, materials, and communication organized in a fast-paced contractor environment. In this role, you will partner with operations, sales, project management, and field teams to help maintain project momentum, support bid preparation, and ensure key information is accurate and accessible. Responsibilities: • Coordinate project timelines, meeting notes, action items, and stakeholder requests to help keep active work on schedule. • Act as a central point of communication among customers, project managers, sales staff, technicians, and internal departments. • Arrange material purchasing, delivery tracking, and staging activities while maintaining supporting records for each job. • Monitor milestones and upcoming deadlines, raising potential risks early and helping teams address issues efficiently. • Assist with project closeout by organizing required documentation, approvals, training coordination, and final job records. • Provide administrative support for operational and financial review meetings by preparing updates and maintaining accurate project files. • Review drawings, construction plans, and scope details to support estimating, take-offs, and proposal development. • Maintain bid information, proposal spreadsheets, quote follow-up activities, and change order documentation to support sales and project execution. • Visit job sites when needed to gather information, support estimating efforts, or assist with project coordination requirements. • Keep job folders, purchase records, delivery documents, badging paperwork, and related databases complete, organized, and current.
2026-09-09T00:00:00Z

Operations Coordintaor

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
If you love keeping moving pieces organized, this is where you'll thrive.A busy distribution company in Oceanside is looking for an Operations Coordinator to help keep daily orders, inventory, vendors, and internal teams moving efficiently.This isn't a traditional administrative position. You'll work directly with Warehouse, Purchasing, Sales, Customer Service, and Logistics to identify issues and make sure orders and operational requests are handled correctly. Responsibilities<ul><li>Coordinate daily operational requests</li><li>Track customer and internal orders</li><li>Communicate with warehouse and purchasing teams</li><li>Monitor inventory availability</li><li>Assist with purchase orders and vendor communication</li><li>Track shipments and delivery schedules</li><li>Research order discrepancies</li><li>Maintain operational spreadsheets and reports</li><li>Update information within ERP systems</li><li>Coordinate product transfers and returns</li><li>Follow up on outstanding issues</li><li>Assist with scheduling and workflow coordination</li><li>Prepare daily and weekly operations reports</li><li>Identify recurring issues and suggest process improvements</li></ul>
2026-08-28T00:00:00Z

Field Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Half office. Half problem-solving. Zero boring days.A growing construction and engineering company in Rancho Bernardo is looking for a Field Operations Coordinator to support project teams and keep day-to-day field activity organized. This role is perfect for someone who doesn't want to sit behind a desk doing repetitive administrative work. You'll coordinate with Project Managers, vendors, field employees, subcontractors, and clients to make sure information, materials, schedules, and documentation are where they need to be. 🛠️ Your day could include:<ul><li>Coordinate communication between field and office teams</li><li>Track project schedules and deadlines</li><li>Assist with material and equipment coordination</li><li>Maintain project documentation</li><li>Follow up with vendors and subcontractors</li><li>Track outstanding requests and approvals</li><li>Assist with purchase orders and invoices</li><li>Prepare daily and weekly project reports</li><li>Coordinate meetings and site visits</li><li>Maintain employee and project records</li><li>Help resolve scheduling and documentation issues</li><li>Assist Project Managers with special projects</li><li>Support project closeout activities</li></ul>
2026-08-24T00:00:00Z

Vendor Payments Coordinator

Carlsbad, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
You're the reason vendors get paid correctly — and the books stay clean.A growing medical device company in Carlsbad is looking for a Vendor Payments Coordinator to join its Finance team. This position is ideal for someone who enjoys the detail-oriented side of accounting but wants a role that goes beyond simply entering invoices.You'll work closely with vendors, Purchasing, Operations, and Accounting to make sure invoices are accurate, properly supported, and paid according to company terms. 🔍 What you'll actually be doing<ul><li>Review incoming invoices and supporting documentation</li><li>Match invoices against purchase orders and receiving records</li><li>Verify pricing, quantities, payment terms, and approvals</li><li>Maintain accurate vendor account information</li><li>Research discrepancies and missing documentation</li><li>Communicate with vendors regarding invoice status</li><li>Prepare payment batches and supporting reports</li><li>Monitor outstanding invoices and upcoming payment requirements</li><li>Assist with vendor statement reconciliations</li><li>Support month-end AP accruals</li><li>Help maintain organized digital accounting records</li><li>Assist with audit requests and year-end reporting</li><li>Identify opportunities to streamline invoice processing</li></ul>
2026-08-24T00:00:00Z