15 results for Administrative Assistant 5noncleared in Everett, WA

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are in search of an Administrative Assistant to be a part of our team located in Kent, WA. This role is particularly suited to those who excel in data handling, reporting, and operational tasks. This job will involves administrative and organizational support, data entry and reporting, and asset tracking. Responsibilities• Handle the management of emails and recurring operational tasks such as mileage logs, vehicle renewals, equipment inspections, and fleet disposal processes.• Take responsibility for organizing and streamlining processes, focusing on improving efficiency and identifying project opportunities.• Oversee data entry tasks and populate pre-built Excel reports related to commissions, financial reports, and operational metrics.• Use intermediate Excel functions like VLOOKUPs, PivotTables, and formulas to ensure data accuracy and generate insights.• Utilize software to monitor equipment, manage vehicle listings, and supervise asset updates.• Maintain comprehensive records of IT assets, including computers, phones, and associated costs.• Run queries and retrieve crucial company data using Microsoft Access.• Manage quarterly customer rebate reports, ensuring data accuracy and prompt processing.• Prepare monthly and quarterly financial summaries, including branch-specific revenue and expense data, supporting accurate and timely submission of corporate tax documents.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in a major city in the Pacific Northwest. The Office Assistant will be the first point of contact for clients and visitors, providing information with professionalism and resourcefulness. This role involves a range of tasks including the maintenance and organization of files, reconciliation of credit cards, and assistance with committee events. The Office Assistant will also support the IT team with non-technical requests and provide support to the entire local office, and regional offices. Responsibilities: • Serve as the primary contact for clients and visitors, offering assistance and information with professionalism and resourcefulness. • Handle the reception desk duties, ensuring smooth operations and excellent customer service. • Assist in the organization and maintenance of off-site files, ensuring easy accessibility and efficient retrieval of documents. • Work on credit card reconciliation, providing accurate and timely financial records. • Offer support during committee events, assisting with planning and execution. • Provide assistance to the IT team with requests such as modifications of monitor arms and keyboard trays, distribution of IT items to staff, and ordering when necessary. • Handle incoming and outgoing mail and shipments, ensuring timely distribution and receipt. • Maintain the office and kitchen supply inventories, ensuring adequate stock levels at all times. • Assist with the planning and coordination of office events and meetings, including catering and conference room scheduling. • Support new permanent initiatives in collaboration with the HR team, including office tours and document review/collection. • Manage the office discretionary budget and process expense reports as required. • Maintain company field rooms (storage), ensuring an organized and efficient workspace.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Detail Oriented Services industry, located in Seattle, Washington. As an Office Assistant, you will engage in various tasks ranging from maintaining office supplies, handling mail services, assisting with receptionist backup support, and managing hospitality and facilities tasks. Responsibilities: • Handle incoming and outgoing mail, operate and troubleshoot mail machines, and coordinate with mailing services as necessary. • Oversee the stocking, cleaning, and maintenance of coffee and snack stations. • Ensure conference rooms are prepared for meetings and events and are cleaned up afterwards. • Be responsible for the cleanliness of kitchen areas and perform conference room sweeps throughout the day. • Handle and complete copy/print jobs, including the creation of binders and tabs. • Monitor and replenish office supplies, ensuring Office Services are well-stocked and organized. • Provide backup support for the receptionist when required. • Carry out additional tasks as assigned from time to time. • Utilize Accounting Software Systems and ADP - Financial Services tools as part of the role. • Apply skills in computer programs and CRM for efficient functioning of the role.

Office Assistant We are accepting applications for the role of Office Assistant to join our team in Bellevue, Washington for a short term contract employment opportunity. As an Office Assistant, you will be involved in tasks such as processing tax information, organizing folders, and performing general administrative duties. Responsibilities: • Organizing and preparing tax information for distribution• Making duplicates of necessary documents and categorizing them in envelopes• Punching holes in reports for easy filing• Systematically arranging about 100 reports in their respective folders• Ensuring the workplace maintains a business casual environment• Responding to any inquiries in a timely and detail oriented manner• Upholding the highest standards of accuracy and efficiency in all tasks• Carrying out other administrative duties as required.

Executive Assistant We are on the search for an Executive Assistant to join our team in the insurance industry, located in Seattle, Washington. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to our executive team. This includes managing schedules, coordinating travel arrangements, and handling office tasks to ensure smooth operations. Responsibilities: • Prioritize and manage the schedule of executives to ensure optimal time management • Coordinate and organize both domestic and international travel arrangements, crafting detailed itineraries • Oversee the office filing system, ensuring organization and easy accessibility • Professionally and courteously answer incoming phone calls, accurately taking and relaying messages as needed • Handle confidential documents with the utmost discretion, maintaining their security • Assist in bookkeeping by preparing invoices and financial statements • Conduct research and compile data to prepare presentations or reports as needed • Handle the inventory of office supplies, placing orders when necessary to maintain stock levels • Utilize CRM, Concur, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other tools for documentation and calendar management.

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Senior Financial Admin We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects. Responsibilities:• Architect integration solutions using Oracle DB architecture• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies• Utilize SQL and PL/SQL development skills to optimize data management• Effectively use data visualization tools like PowerBI for reporting and analysis• Design Data Warehousing solutions and manage AWS services for Data storage and processing• Draft technical documentation detailing requirements and system processes• Apply Agile and Scrum methodologies for project management• Familiarize with RPA tools like UiPath and Power Automate for process automation• Exhibit strong communication and interpersonal skills to work effectively within a team• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills. Core Benefits: M/D/V ST/LT/Disability InsuranceRetirement Plan: 401k 50% match on up to 6% PTO/Holidays/Sick Time: 160hrs/160hrs.

Adminstrative Assistant We are seeking a proactive and detail-oriented Adminstrative Coordinator to support the bidding process, administrative functions, and operational workflow within our companyy. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes. Responsibilities:• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.• Handle inbound telephone calls, primarily involving transfers and inquiries.• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.• Collaborate closely with the estimator, sharing prepared documents for approval.• Over time, take on the responsibility of assisting with billing processes.• Develop and maintain accurate records using CRM and Data Processing skills.• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.• Contribute to business process improvement by creating updated templates for all work and contracts.• Ensure compliance with company policies and procedures while performing administrative tasks.• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Seattle, Washington. This role is in the industry sector and will involve assisting with the organization and coordination of operations for our team. The workplace will be a dynamic environment where you will be expected to handle various administrative tasks and ensure smooth communication among team members. Responsibilities: • Ensure accurate and efficient processing of team and individual registrations. • Maintain and update registration information for accuracy and completeness. • Address and resolve inquiries related to registration and participant data. • Enter and update data into the system, ensuring accuracy and proper categorization. • Generate reports related to registration and participant metrics, including tracking attendance. • Troubleshoot registration issues, propose solutions, and escalate when necessary. • Collaborate with the registration team and other departments to ensure efficient processes. • Provide status updates regarding registration tasks to supervisors and team members. • Carry out ad hoc administrative duties to support the team and other departments as needed.

Admin Assistant We are in search of a detail-oriented Admin Assistant to join our team in Renton, Washington. The role involves managing front desk operations and facilitating efficient communication within the organization. This position is based on-site and offers a contract employment opportunity. Responsibilities: • Manage front desk operations, ensuring a warm welcome for all guests and visitors • Handle incoming and outgoing mail, including USPS, UPS, Amazon, FedEx, and courier services • Answer incoming calls and redirect them to the appropriate departments efficiently • Assist the Facilities team with the distribution of supplies • Check-in customers for various services, such as fingerprinting, and direct them appropriately • Monitor and manage email correspondence, forwarding and replying as necessary • Coordinate closely with facilities maintenance and conference center staff for smooth operations • Carry out other duties as requested or assigned • Ensure all visitors sign in and complete necessary forms, including Covid-19 related documentation, upon arrival.

Administrative Coordinator We are offering a short-term contract employment opportunity for an Administrative Coordinator in Seattle, Washington. This role is placed within the industry sector and involves a variety of tasks, including coordination, administrative tasks, marketing support, and communication management. Responsibilities Provides general administrative support, which may include, but not limited to:o Serving as a liaison with shared service departments.o Managing technology support and logistics of online events.o Monitoring and responding to inbox correspondence.o Developing and maintaining organized record-keeping systems.o Scheduling internal and external meetings and coordinating event logistics.o Managing training registrations, certifications, and participant records.o Tracking essential documents, including trainer credentials, contracts, invoices, CEUs, and STARS.o Creating and managing surveys, compiling reports to support program development.o Assisting with financial tracking.o Providing additional support to the team as needed.· Collaborate with team members, partners, and community stakeholders to advance project goals and improve service delivery.· May conduct research and compile data for reports, grants, speeches, and correspondence.· May carry out assignments relating to meetings, committee/community activities, and/or funding.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.